Accounts Receivable Coordinator / Cashier

Pay Range

USD $19.00 - USD $21.40 /Hr.

Overview

The Accounts Receivable Coordinator is responsible to monitor daily University banking activity and prepare related journal entries to record said transactions. Specifically, processing of non-student bank transactions, including deposits, ACH and wire transfers, grant payments and other miscellaneous deposits. This includes working with departments across campus to identify the purpose of payments received and the correct accounting string application of funds.

The Accounts Receivable Coordinator processes all outgoing domestic and international single transaction ACH and wire payments from the University on a daily basis.

The Accounts Receivable Coordinator generates monthly retiree medical insurance billings, processes the related invoices as well as managing collection of these funds, including processing of monthly authorized automatic payments via credit card.

The Accounts Receivable Coordinator is responsible of reconciling miscellaneous deposits; reviewing monthly catering invoices from University food service provider and applying related departmental charges and processing employee payments to the University for Miscellaneous fees and charges.

The Accounts Receivable Coordinate shall analyze accounting systems and processes, identify supporting solutions to improve efficiency / cut expenditures and lead the implementation of selected solutions.

The Accounts Receivable Coordinator shall maintain the integrity of the accounting process through the use of University policies and operating procedures and shall comply with all federal and state laws, rules and regulations.

The Accounts Receivable Coordinator will work closely with other teams within the Controller’s Office and throughout the University to lead timely and efficient processing of transactions.

Responsibilities

• Process accounting transactions for all bank electronic transactions: wire, ACH, credit card transactions, fees, scheduled withdrawals (health insurance, retirement contributions, etc.) and both inter and intra bank transfers. • Identify and investigate any unusual bank transactions, such as adjustments, returned funds, currency exchange, and stop payments.• Process non-student payments received, including checks, credit card and ACH / wire.• Prepare, process and collect on monthly retiree health insurance billings.• Maintain ACH accounts on bank system to ensure proper and timely processing of scheduled draws, such as payroll related employee retirement contributions, vendor payment plans, employee insurance coverage, etc.• Analyze monthly miscellaneous invoices for delinquent accounts and initiate collections process.• Act as University liaison for University credit card services; train staff on processing procedures, data integrity, etc.• Provide clerical support to Controller and Controller’s Office staff, including processing of incoming and outgoing mail, document preparation, scanning, etc.• Back up the University Cashier in the Bursar’s Office as needed.• Identify and resolve in conjunction with the Office of Budgets any budget errors within PeopleSoft that are precluding processing of journal entries. Process related budget journal entries as required.• Review and journalize monthly activity from 3rd party food service provider to appropriate University departmental account.• Assist in annual year-end close and financial audit process.• Support the development and implementation of strategic partnerships to continuously improve operations. Facilitate communication to improve current processes and promote strong internal controls.• Engage in professional development to gain knowledge on industry trends, University consortium affiliations, and new tools to assist in efficient accounting operations.• Perform miscellaneous job-related duties as assigned.

Qualifications

Minimum Qualifications:

• Associate’s degree from accredited College or University in accounting, finance or business administration or a related field of study, 3 years of experience directly related to the duties and responsibilities specified.• Experience working within complex accounting systems (PeopleSoft, SAP).• Prior customer service experience• Working knowledge of Microsoft Office, Adobe, and Google products

Preferred Qualifications:

• Bachelor’s degree from accredited College or University in accounting, finance or business administration or a related field of study, 1 year of experience related directly to the duties and responsibilities specified.• Experience in higher education work environment• Prior working knowledge of PeopleSoft Financials Software

Essential Skills

• Ability to exercise good judgment and discretion, particularly in matters relative to sensitive or confidential information, personnel or organizational matters.• Strong interpersonal and communication skills (both orally and in writing) and the ability to work effectively with a wide range of constituencies in a diverse community.• Skills in examining and re-engineering operations and procedures, formulating policy, and analyzing, developing and implementing strategies to achieve goals.• Self-motivated and leadership initiative for assigned projects and programs.• Display original thinking and creativity and ability to solve problems.• Experience in training employees, including organizing, prioritizing, and scheduling work assignments. • Proficient with personal computer office applications, e-mail and internet.• Must be able to work under pressure to meet deadlines and have strong multi-tasking and prioritization skills in a changing environment.• Demonstrated commitment to diversity and inclusion.

Physical Demands

The physical demands characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Health & Safety

Health & Safety: All staff has a statutory responsibility to take reasonable care of themselves, others and the environment and to prevent harm by their acts or omissions. All staff is therefore required to adhere to the University’s Health, Safety, and Environmental Policy & Procedures.

Disclaimer Statement

DISCLAIMER: The above statements are designed to indicate the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all duties, responsibilities, skills, and qualifications required of personnel so classified.

EEO Statement

Special Instructions to Applicants: An equal opportunity/affirmative action employer, Clarkson actively seeks and encourages applications from veterans and people with disabilities. 

All offers of employment are subject to the applicant successfully passing a background check (including, but not limited to, employment verification, educational and other credential verification, and criminal records

Compensation: 19 to 21.4 (USD)