Director of CTE Systems Analytics and Compliance

Job Description

The Director of CTE Systems, Analytics, and Compliance leads the data, reporting, financial planning, and compliance systems supporting CTE across KIPP secondary schools. This role ensures accurate records, responsible use of funding, and timely completion of required work. The Director leads systems and compliance reviews, working alongside the Director of CTE Programs, Instruction, and Partnerships, who leads pathway strategy, instruction, partnerships, and campus implementation. 

ROLE RESPONSIBILITIES: 

Annual Operating Systems and Follow Through

• Organize required work throughout the year, including enrollment checks, state reporting, certification records, grant applications, budget reviews, safety inspections, and year-end closeout.

• Set deadlines, confirm responsible staff, communicate required records and approvals, and follow up on incomplete work.

• Lead recurring reviews with CTE, campus, data, finance, and operations teams to resolve errors, verify completion, and escalate missed deadlines or risks.

Data Quality and State Reporting

• Maintain student trackers and dashboards for enrollment, program completion, industry-based certifications (IBCs), dual credit, work-based learning, and college, career, and military readiness (CCMR).

• Lead beginning-of-year and six-week checks of course coding, student schedules, contact hours, and funding eligibility; verify educator assignment records with HR.

• Reconcile campus records with PEIMS/TSDS reports before state submissions, verify certification and reimbursement evidence, and resolve CTE-related CCMR discrepancies with accountability staff.

Budget and Grant Management

• Lead multi-year financial planning and budget monitoring using program priorities supplied by the Programs Director.

• Manage Perkins applications, amendments, spending reviews, documentation, and closeout with district finance staff.

• Oversee purchasing and inventory controls, testing payments and reimbursements, and equipment replacement funding plans.

Compliance and Safety Reviews

• Translate state and federal changes into procedures for reporting, records retention, data privacy, funding, and CTE operations.

• Lead compliance reviews and maintain evidence for accessibility, nondiscrimination, special populations, and required public notices.

• Coordinate safety inspections and readiness reviews for programs, labs, equipment, and employer sites with district specialists; verify corrective actions completed by program and campus teams.

Analysis and Program Evaluation

• Analyze access, student outcomes, enrollment demand, capacity, and costs to inform program and resource decisions.

• Lead CLNA data analysis, documentation, and submission, using stakeholder input gathered by the Programs Director.

• Produce the annual CTE report and monitor improvement measures; provide financial and compliance findings for program proposals and district approval.

Additional Responsibilities: 

 Coordination and Staff Support

• Train staff on data entry, reporting requirements, purchasing procedures, and required documentation.

• Provide the Programs Director with timely student progress reports and findings for campus action; verify resulting record corrections.

• Coordinate systems work with data, finance, HR, and operations staff while the Programs Director leads instructional support, testing delivery, and partnerships.

Qualifications

QUALIFICATIONS:

• Bachelor’s degree from an accredited institution. 

• At least five years of related CTE, education, workforce, or charter operations experience, including three years leading work across departments.

• Knowledge of Texas public education and multi-campus charter operations.

• Experience with data systems, financial or grant controls, compliance monitoring, or comparable operations.

• Preferred experience with Texas CTE reporting, Perkins, CLNA, federal grants, and operational audits; relevant educator, data, project, or grants credentials preferred.

• Preferred experience with leading district-wide CTE systems.

COMPETENCY AND SKILLS:

• Advanced spreadsheet, data-analysis, and dashboard skills.

• Ability to interpret regulations and translate requirements into clear procedures.

• Strong financial judgment, attention to detail, and protection of confidential information.

• Ability to coordinate departments, manage deadlines, and follow through on corrections.

• Clear communication of findings and recommendations to district and campus leaders.

Physical Requirements: 

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The person in this position needs to be able to move about inside and outside the school throughout the workday.

• The candidate is expected to attend conferences, meetings and training sessions both virtually and in person within the Region. 

Additional Requirements:

• Reliable transportation is needed for travel between campuses

• Ability to maintain emotional control under stress.

• Work with frequent interruptions.

Work Environment: 

Hybrid work - Reports to the central office or schools three days a week

Travel Requirements: 

Moderate travel: Regular travel to school sites, regional offices or external locations for professional learning, meetings and other work related activities. Travel frequency may increase based on time of year. 

Additional Information

What We Bring to the Table:
● Comprehensive medical, dental, and vision plans with coverage options for employees and their families.
● Competitive vacation and flexible paid time off (PTO) policies.
● Paid family leave.
● Flexible spending account or high-yield HSA.
● Employee assistance programs.
● KIPP also offers the following employee-paid benefits: legal plans, LifeLock identity protection, life insurance and disability insurance.

EEO:
KIPP Texas is an Equal Opportunity Employer. KIPP Texas ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation, or disability. Any individual needing assistance in making an application for any opening should contact the Talent Team.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job duties. Examples of reasonable accommodation include making a change to the application process or work procedures, providing
documents in an alternate format, using a sign language interpreter, or using specialized equipment.

Compensation: 90000 to 100000 (USD) (YEARLY)