Global Medical Virtual Assistants

Executive Virtual Assistant

Executive SupportUpdated on Nov 10

Full-timeQuezon City, Metro Manila, Philippines

About the Job

Requirements

At least 1–2 years of experience in a medical-related background.
Demonstrated experience managing calendars for multiple physicians or executives.
Strong working knowledge of Outlook.
Must have excellent verbal and written English communication skills.
Must be open to working night shifts.
Must meet the primary system requirements: Intel Core i5-6000 (6th Gen or higher) or AMD Ryzen 5 2000 series or higher; 8 GB RAM; Windows 11 64-bit or macOS Sonoma (14); a USB headset with noise-cancelling feature; and a camera capable of clear video output.
Must have a backup computer meeting the stated processor, 8 GB RAM, and operating system requirements, or a UPS capable of powering the workstation for at least three hours and accepting the plugs required for the devices and work environment.
Must have a primary DSL/fiber internet connection with a contracted minimum of 100 Mb/s and backup internet of at least 20 Mb/s via cellular connection.

Responsibilities

Manage physician calendars in Outlook and the EMR, ensuring meetings, appointments, and scheduling blocks align across both systems.
Coordinate meetings and interviews, confirm availability, and send invitations with the correct participants, date, time, time zone, and meeting link.
Add approved blocks for time off and other commitments.
Check for conflicts before confirming meetings and communicate changes promptly.
Move or reschedule patient appointments as directed while following scheduling guidelines.
Coordinate changes with the Patient Navigators and intake team.
Check that updates are entered on the correct physician’s schedule and reflected in Outlook when applicable.
Gather documents, track renewal dates and application deadlines, and follow up proactively on outstanding requirements.
Prepare administrative portions of applications for review and coordinate required signatures.
Help with registration, track missing forms and records, and complete assigned follow-up tasks.

Desired Qualifications

EMR scheduling experience is highly preferred.
Medical licensing and credentialing experience is a strong plus.
Recommended system specifications are an Intel Core i7/i9/Core Ultra or AMD Ryzen 7 3000 series or higher, 16 GB RAM, Windows 11 64-bit or macOS Tahoe, USB headset with noise-cancelling feature, and a camera capable of clear video output.
Recommended primary DSL/fiber internet connection is at least 500 Mb/s contracted, with backup internet of at least 20 Mb/s via cellular or wired connection.

Executive Virtual Assistant

Global Medical Virtual Assistants · Quezon City, Philippines (Remote) · Full-time · Posted 2026-11-10

Salary: unknown currency 590,000–600,000

Workplace: remote

Department: Virtual Assistants

Description

The Executive Virtual Assistant serves as a primary strategic and administrative partner to our physicians and leadership team. The role is responsible for maximizing executive productivity, protecting executive time, ensuring seamless calendar alignment across systems, and driving operational follow-through across administrative, EMR scheduling, credentialing, and patient intake workflows.

TASKS (But not limited to):

Manage physician calendars in Outlook and our EMR, ensuring meetings, appointments, and scheduling blocks align across both systems.
Coordinate meetings and interviews, confirm availability, and send invitations with the correct participants, date, time, time zone, and meeting link.
Add approved blocks for time off and other commitments.
Check for conflicts before confirming meetings and communicate changes promptly.
Move or reschedule patient appointments as directed while strictly following scheduling guidelines.
Coordinate changes seamlessly with the Patient Navigators and intake team.
Check that updates are entered on the correct physician’s schedule and reflected in Outlook when applicable.
Gather documents, track renewal dates and application deadlines, and follow up proactively on outstanding requirements.
Prepare administrative portions of applications for review and coordinate required signatures.
Help with registration, track missing forms and records, and complete assigned follow-up tasks.

Requirements

QUALIFICATIONS:

Must have excellent verbal and written English communication skills
At least 1-2 years of experience in a medical-related background
Demonstrated experience managing calendars for multiple physicians or executives
Strong working knowledge of Outlook; EMR scheduling experience is highly preferred
Medical licensing and credentialing experience is a strong plus
Exceptional accuracy, communication, and proactive follow-through
Open to working night shifts

MINIMUM SYSTEM REQUIREMENTS:

PRIMARY SYSTEM
Computer Processor: Intel Core i5-6000 (6th Gen or higher) or AMD Ryzen 5 2000 series or higher
Computer Memory/RAM: 8.00 GB
Computer Operating System: At least Windows 11 64-bit or macOS Sonoma (14)
Headset: Any USB-type headset with noise-cancelling feature
Camera: Capable of a clear and crisp video output
BACK-UP SYSTEM
OPTION 1 (BACKUP SYSTEM):
Computer Processor: Intel Core i5-6000 (6th Gen or higher) or AMD Ryzen 5 2000 series or higher
Computer Memory/RAM: 8.00 GB
Computer Operating System: At least Windows 11 64-bit or macOS Sonoma (14)
Headset: Any USB-type headset with noise-cancelling feature (Optional)
OPTION 2 (POWER SUPPLY - UPS):
Must be capable of powering your work station for at least 3 hours
Typically a device with 240Wh or higher will be sufficient
Must be capable of accepting all the plugs required to maintain the primary device and work environment (device, monitor, modem, cell phone if using as internet backup)
PRIMARY INTERNET CONNECTION
DSL / Fiber Connection - Minimum of 100mb/s contracted
BACK-UP INTERNET CONNECTION
Minimum of 20mb/s (Cell)

RECOMMENDED SYSTEM REQUIREMENTS

PRIMARY SYSTEM
Computer Processor: Intel Core i7 and i9 Core or Core Ultra or AMD Ryzen 7 3000 series or higher
Computer Memory/RAM: 16.00 GB
Computer Operating System: At least Windows 11 64-bit or macOS Tahoe
Headset: Any USB-type headset with noise-cancelling feature
Camera: Capable of a clear and crisp video output
BACK-UP SYSTEM
OPTION 1 (BACKUP SYSTEM):
Computer Processor: Intel Core i7 and i9 Core or Core Ultra or AMD Ryzen 7 or higher
Computer Memory/RAM: 16.00 GB
Computer Operating System: At least Windows 11 64-bit or macOS Tahoe
Headset: Any USB-type headset with noise-cancelling feature
Camera: Capable of a clear and crisp video output
OPTION 2 (POWER SUPPLY - UPS):
Must be capable of powering your work station for at least 3 hours
Typically a device with 240Wh or higher will be sufficient
Must be capable of accepting all the plugs required to maintain the primary device and work environment (device, monitor, modem, cell phone if using as internet backup)
PRIMARY INTERNET CONNECTION
DSL / Fiber Connection - Minimum of 500mb/s contracted
BACK-UP INTERNET CONNECTION
Minimum of 20mb/s (Cell or wired)

Benefits

RATE AND REWARDS:

Starting rate is $800 (USD) monthly
Employment Type: Independent Contractor
Free Training
Paid Time Offs
HMO Coverage
Optical Rewards
Performance-Based Increase
Permanent Work From Home

Apply

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About the Company

Global Medical Virtual Assistants

Company size: Not listed
Company stage: Not listed
Total funding: Not listed
Headquarters: Not listed
Founded: Not listed

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