Document Control Specialist

Hill International is seeking an experienced Document Control Specialist in San Antonio, Texas.

The Document Control Specialist will be responsible for the day-to-day management, coordination, tracking, quality control, distribution, and maintenance of project documents and records. This position will work closely with Project Controls, project management, engineering teams, design consultants, construction contractors, and other stakeholders.

• Associate's or Bachelor's degree in Construction Management, Engineering, Business Administration, Information Management, Records Management, or a related field preferred.
• 3+ years of document control, project coordination, project administration, or records-management experience, preferably within engineering, construction, transportation, or major infrastructure projects.
• Experience working with electronic document-management systems or Project Management Information Systems.
• Strong working knowledge of Microsoft Office, particularly Excel, Word, Outlook, and Teams.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage a high volume of documents, priorities, and deadlines.
• Strong written and verbal communication skills.
• Ability to effectively coordinate with multiple internal and external project stakeholders.

Preferred Qualifications

• Experience with Autodesk Construction Cloud (ACC) and/or Autodesk Forma.
• Experience supporting large civil infrastructure, transit, roadway, rail, or public works projects.
• Experience with construction RFIs, submittals, transmittals, document reviews, drawings, specifications, and change documentation.
• Experience supporting both design and construction phases.
• Experience with Bluebeam Revu and Adobe Acrobat.
• Experience maintaining document registers, logs, and workflow trackers.
• Familiarity with project controls and change-management processes.
• Experience supporting audits, project turnover, closeout, and as-built records.
   

Depending upon your employment status, Hill’s comprehensive benefits may include, Medical, Dental, Vision, Employer Paid Life and Accidental Death & Dismemberment Insurances, Business Travel Accident Insurance, Short-Term Disability, Long Term Disability, Flexible Spending Account, Health Savings Account, Dependent Care Flexible Spending Account, Commuter Benefits, Legal Assistance, Identity Theft Protection, Pet Insurance, Auto & Home Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Voluntary Life & Accidental Death & Dismemberment Insurance. Paid Time Off (PTO), Holidays, 401(K) Retirement Savings Plan, Employee Referral Program, Professional Certification Incentive Program, Hill University Learning and Development, Tuition Reimbursement, EAP, Years of Service Awards Program.

• Administer and maintain project documents and records in accordance with established document-control procedures.
• Manage the receipt, filing, routing, distribution, tracking, revision, and archival of project documentation.
• Perform quality-control reviews to verify document naming conventions, revision/version control, status, formatting, completeness, and proper folder placement. 
• Manage documents and workflows within Autodesk Forma/ACC, including Files, Reviews, Transmittals, Submittals, RFIs, Forms, Meetings, and related project records. 
• Maintain logs and registers for submittals, RFIs, transmittals, reviews, deliverables, meeting records, action items, and other project documentation.
• Monitor outstanding reviews, approvals, responses, and required documentation and follow up with responsible parties.
• Coordinate document-control activities with project managers, engineers, Project Controls, consultants, contractors, and other stakeholders.
• Ensure current and approved documents are readily accessible while superseded or obsolete versions are appropriately controlled and archived.
• Support management of design and construction records, including drawings, specifications, calculations, schedules, reports, submittals, RFIs, change documentation, meeting records, and as-built documentation. 
• Support document-control activities associated with RFCs, Potential Change Orders (PCOs), Change Orders, and supporting change-management records.
• Assist project staff with document naming, filing, review, approval, and distribution requirements.
• Support document security, confidentiality, and appropriate access controls.
• Perform periodic document-control audits and identify missing, incomplete, duplicate, incorrectly filed, or noncompliant records.
• Support project closeout by ensuring required records are complete, organized, retrievable, and ready for final turnover or archival.