UCSF

Public health sciences university in San Francisco

Senior Research Administrator

Financial AccountingConfirmed live in the last 24 hours

Full-timeSan Francisco, CA, USA$90.7k - $193.5k /yrIn-person

About the Job

Requirements

A bachelor's degree in Finance or Government Accounting and at least five years of related experience, or equivalent experience or training.
Extensive knowledge of program administration guidelines for federal and non-federal sponsors supporting research and educational activities, preferably in a university environment.
Advanced knowledge of effective grant funding processes, procedures, and techniques.
Ability to maintain knowledge of and interpret and apply sponsor, institutional, and departmental policies, including current compliance regulations in all areas of research administration.
Ability to manage high-volume and complex transactions.
Ability to perform highly complex financial analysis and customized reporting.
Ability to interpret policy for others.
Advanced knowledge of generally accepted accounting, fiscal, and reporting principles.
Advanced competence using spreadsheet and database software for financial analysis, fiscal management, and financial reports; excellent computer skills, including Microsoft Excel functions such as sorting, pivot tables, filtering, and basic formulas.
Knowledge of general fund accounting, purchasing, budgeting, financial projection, and business planning concepts.
Ability to exercise independent judgment, maintain strong organization and communication, and provide customer service across broad and diverse subject areas.
Superior analytical, interpersonal, verbal and written communication, organizational, and problem-solving skills.

Responsibilities

Independently manage all post-award support for projects assigned to a portfolio of Principal Investigators within the Department of Medicine at Zuckerberg San Francisco General, including high-volume and highly complex transactions across multiple divisions.
Manage complex global research and clinical trial work, including financial analysis and coordination to ensure compliance with applicable policies; monitor account budgets and revenue, award spending projections, and transaction reconciliation using systems including PeopleSoft, Oracle, My Reports, UCPath, and BearBuy.
Plan, budget, analyze information, and maintain detailed financial transaction records while serving as investigators’ primary point of contact for research-related financial issues.
Explain grants management concepts and processes to faculty and provide high-quality, efficient, responsive, and responsible post-award research administration services.
Work closely with the Research Administration Manager to develop and deploy team training, participate in workgroups and committees, lead change-management projects to streamline internal processes, and review and approve transactions for less experienced staff.
Serve as a research administration subject-matter expert across the department and provide temporary coverage of post-award services when needed.
Interpret university and sponsor policies and procedures concerning the financial aspects of research for Principal Investigators, Division Managers, and other departmental personnel.
Organize, plan, establish, and monitor fiscal budget control for contracts and grants administration, submissions, budgets, support documents, gifts, endowments, and privately funded faculty research projects.
Administer the administrative and financial aspects of complex awarded projects in coordination with central and departmental administrators; review award letters and budgets with Principal Investigators, Division Managers, and others to ensure spending remains within budget and complies with sponsor and campus policies.
Review budget allocations for policy exceptions; develop and maintain charts of accounts or other data-management tools and related business processes; review and reconcile ledger accounts; gather general-ledger data, prepare summary schedules, and answer or coordinate responses to departmental questions.
Provide complex projections, analysis, and recommendations, and assist with audits as directed by senior staff.
Oversee or approve financial transactions; attend campus and departmental post-award meetings and trainings; maintain professional relationships with sponsor representatives; deliver specialized training or develop educational workshop content for new and junior departmental staff.
Initiate or approve payroll distribution changes to ensure payroll charged to research accounts is accurate; prepare financial transactions and independently gather information for financial analysis; communicate with relevant agencies, investigators, department administrators, and central partners throughout the post-award process.
Provide guidance and counsel on complex research administration matters to Principal Investigators, senior departmental administrators, and less experienced staff.
Ensure complete and accurate research management data throughout the contract and grant life cycle; oversee award reporting and timely closeout of sponsored funds; identify and resolve outstanding closeout issues with sponsor agencies.
Generate financial reports and invoices for the Controller’s Office and sponsoring agencies; analyze the need and timing of fund advances; coordinate project and subcontract closeouts, financial reports, grant transfers, and relinquishments.
Administratively review complex grant or contract budgets and awards, and obtain, verify, and maintain applicable compliance approvals.
Maintain professional relationships with sponsor representatives to understand funding opportunities, needs, and requirements; lead initiatives to develop processes and resources for researchers.

Desired Qualifications

Certified Research Administrator (CRA) or Certified Financial Research Administrator (CFRA).
Full knowledge of the Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict-of-interest requirements, publication rights, indirect cost rates, and other complex research administration concepts.
Experience with grants, contracts, subcontracts, and cooperative agreements across all award mechanisms.
Previous experience working in an academic environment.
Previous experience with research administration in an international environment.

Job Summary:

The Senior Research Administrator (RA) is an important member of the Departmental post-award team who will use their advanced contracts and grants skills as an experienced research administrator to independently manage all post-award support for projects assigned to a portfolio of Principal Investigators (PI) within the Department of Medicine at Zuckerberg San Francisco General.This position will be responsible for managing high volume and highly complex transactions across several Divisions within the Department of Medicine at Zuckerberg San Francisco General Hospital.This position will involve significant global research and clinical trial work that adds to both the complexity of the role and the problem-solving skills required. Complex analysis and coordination of the financial aspects of grants management will be required to ensure compliance with applicable policies, including monitoring account budgets and revenue, as well as award spending projections and transaction reconciliation by working with various system applications including, but not limited to, Peoplesoft, Oracle, My Reports, UCPath, BearBuy, and more. The Senior Research Administrator will demonstrate independence in planning, budgeting, analyzing information and keeping detailed records of financial transactions as they serve as the investigators’ primary point of contact for research related financial issues. The successful candidate will be able to support faculty in their decision making by being able to clearly explain convoluted grants management concepts and processes, and ensuring that investigators are provided with high quality, efficient, responsive, and responsible post-award research administration services.

This senior level position will work closely with the Research Administration Manager and assist with the development and deployment of team trainings and will actively participate in workgroups and committees. Furthermore, they will bring leadership and expertise to change management projects focused on streamlining internal processes and will review and approve transactions for less experienced staff. This position will act as a Research Administration source matter expert across the Department and will occasionally provide temporary coverage of post-award services when needed.

The Senior Research Administrator is a valued member of the team and an important resource to both Principal Investigator, Division Manager, and other departmental personnel in the interpretation of University and sponsor policies and procedures within the financial component of the research area.The successful candidate will be expected to provide high-level customer service as part of a dynamic, responsive team, and they will interact with a diverse and engaging group of mission-driven colleagues across the Department and therefore need excellent communication skills and a commitment to providing exceptional customer service.

Department Summary:

The Department of Medicine (DOM) is the largest department at Zuckerberg San Francisco Hospital (ZSFG) and the second largest department in the School of Medicine. The Department is divided into 14 Divisions/Centers, plus Central administration and operates 33 outpatient clinics, 4 inpatient services, and 14 consult services. There are close to 600 full- time faculty leading top-notch research, clinical, and education programs.

Required Qualifications:

Bachelor's degree in Finance or Government Accounting and 5+ years related experience and / or equivalent experience / training
Extensive knowledge of program administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment
Advanced knowledge of effective grant funding processes, procedures and techniques
Maintains knowledge of and ability to interpret and apply sponsor, institutional and departmental policies. Knowledge of current compliance regulations in all areas of research administration.
Ability to manage high volume and complex transactions
Ability to perform highly complex financial analysis and customized reporting
Ability to interpret policy for others
Demonstrated advanced knowledge of generally accepted accounting, fiscal and reporting principles
Demonstrated advanced competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. Excellent computer skills and facility with using MS Excel e.g., (sorting, pivot tables, filtering, basic formulas)
Knowledge of general fund accounting, purchasing, and budgeting, financial projection and business planning concepts
Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas
Proven superior analytical, interpersonal, communication (verbal and written), organizational and problem-solving skills

Preferred Qualifications:

Certified Research Administrator (CRA) or Certified Financial Research Administrator (CFRA)
Full knowledge of Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration
Experience with all types of award mechanisms, including grants, contracts, subcontracts, and cooperative agreements
Previous experience working in an academic environment
Previous experience with research administration in an international environment

% of time	Essential Function (Yes/No)	Key Responsibilities (To be completed by Supervisor)
20	Yes	Leads the organization, planning, establishment and monitoring of fiscal budget control of contracts and grants administration, submissions, budgets, support documents, gifts, endowments, and privately funded projects for faculty research programs
20	Yes	Administers, in coordination with central and departmental administrators, the administrative and financial aspects of complex, awarded projects with broad impact. Reviews award letters and budgets with Principal Investigators, Division Managers and others as necessary (e.g., purchasing agents) to assure that funds will be spent within budget and in compliance with awarding agency and campus policies. Reviews budget allocations for policy exceptions, conceives of and maintains chart of accounts or other data manacgement tools, and related business processes. Reviews and reconciles ledger accounts. Participates in gathering data from the general ledger, preparing summary schedules, and answering questions from departments or coordinate getting answers.
15	Yes	Provides highly complex projections, analysis, and recommendations. Assists in support of audit as directed by senior staff.
15	Yes	Applies professional knowledge / experience to oversee and / or approve financial transactions. Attends campus and departmental post-award meetings and trainings to ensure continuous learning and knowledge of updated policies and procedures. Maintains professional relationships with sponsor representatives. Delivers specialized training and / or develops content for education workshops in the area of research administration to new and jr. departmental staff. Initiates and or approves payroll distribution changes to ensure integrity of payroll charged to research accounts. Prepares financial transactions. Independently gathers information as needed to perform financial analysis. Initiates and maintains timely and effective communication with all relevant parties throughout the entire post-award process (e.g. agencies, investigators, department administrators, central partners, etc.)
10	Yes	Provides guidance and counsel on wide variety of highly complex research administration matters to principal investigators, senior departmental administrators and less experienced department staff
10	Yes	Ensures complete and accurate collection of research management administration data at all stages of the contract and grant life cycle. Independently oversees award reporting and ensures the timely closeout of sponsored funds. Research and identify outstanding issues inhibiting closeout and resolve with sponsor agencies as needed. Generate financial reports and/or invoices required by the Controller’s Office and sponsoring agencies. Analyze the need and timing of requesting fund advances as needed. Coordinate the closeout of projects, including subcontract closeouts, financial reports, grant transfers and relinquishments, as appropriate
8	Yes	Administratively reviews complex grant or contract budgets and awards, obtains / verifies / maintains necessary and applicable compliance approvals
2	Yes	Maintains professional relationships with sponsor representatives to develop detailed understanding of funding opportunities, needs and requirements. Delivers specialized training and / or develops content for education workshops in the area of research administration. Leads broad initiatives to develop processes and develop resources for researchers
100%		(To update total %, enter the amount of time in whole numbers (without the % symbol - e.g., 15, 20) then highlight the total sum (e.g., 1%) at the bottom of the column and press F9. The total sum should add up to 100%.)

Budgeted Job Salary Range: $90,700 - $193,500 (Annual Rate)

About the Company

UCSF

Public health sciences university in San Francisco

UC San Francisco is a public research university in San Francisco focused solely on health sciences, combining professional education with biomedical research and patient care. Its schools of dentistry, medicine, nursing and pharmacy train clinicians and scientists, while teams investigate cancer, immunology, genomics and neuroscience. UCSF Medical Center and Benioff Children's Hospitals connect clinical care with faculty research and training, and university clinics serve patients across Northern California. Founded in 1864, UCSF is the University of California campus dedicated to graduate and professional education and biomedical research, based in San Francisco.

Company size: 10,001+
Company stage: Not listed
Total funding: Not listed
Headquarters: Not listed
Founded: 1864

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