Site Management Operations Lead

About Us

Rivian and Volkswagen Group Technologies is a joint venture between two industry leaders with a clear vision for automotive’s next chapter. From operating systems to zonal controllers to cloud and connectivity solutions, we’re addressing the challenges of electric vehicles through technology that will set the standards for software-defined vehicles around the world.

The road to the future is uncharted. By combining our expertise across connectivity, AI, security and more, we’ll map a new way forward. Working together, we’ll create a future that’s more connected, more intelligent, more sustainable for everyone.

Role Summary

Our ambition is to provide spaces and services that enable our employees to do their best work. The Lead, Site Management Operations is the operational owner for RV Tech’s facilities in their region. The on-the-ground leader who keeps sites safe, functional, and running smoothly day to day. In this role, you'll oversee two buildings between Belgrade & Berlin, totaling approximately 40k sqft and supporting Day to Day, Projects, EHS and Security, to include Office spaces and R&D labs. Reporting to the Sr. Manager, Global Facilities within RV Tech’s Finance Department, this role translates the global facilities strategy into consistent, reliable execution across the sites in their region.

This is a hands-on role for someone who is comfortable being the first call when something breaks and the steady operator who keeps preventative programs, vendors, and compliance on track. You'll work closely with site stakeholders, regional vendors, and the global leads, and will coordinate with Rivian at shared or co-located sites as RV Tech builds out its own vendor ecosystem.

Responsibilities

Workplace Operations & Site Management

• Own day-to-day workplace and facilities operations for the assigned region - maintenance, janitorial, space management, office set-ups and moves, safety, and vendor services, culinary, local projects, and events/employee programming as well as transportation — acting as the primary operational point of contact for each site for all facilities related needs.

• Execute operational plans - preventative/reactive maintenance, SLAs, CMMS ticketing, and emergency response for the region, but not limited.

• Execute SLA - Management between RVTech and Rivian.

• Support Facilities leaders on strategic and financial (OpEx/CapEx) planning/forecasting -for the site forward think on upcoming site needs, upgrades and projects, ingest and coordinate new project requests from stakeholders.

• Steer lab management for the site - serve as the point of contact for lab managers, monitoring lab utilization and reallocating space as needed, ingesting new space requests, ensuring 5S compliance

• Serve as the regional escalation point - for facilities issues, resolving locally or routing to the Global Lead as needed.

EHS&S (Environmental, Health, Safety & Security)

• Execute EHS&S programs at the site level and serve as the tactical owner for all environmental, health, safety, and security matters, including safety compliance, incident management and reporting, and equipment and process buy-off, while coordinating day to day.

• Conduct and document risk assessments, including job hazard analyses, pre-start and change management reviews, and ergonomic and high-voltage battery evaluations, and lead equipment buy-off to verify that hazard controls are in place before new or modified equipment, processes, or work areas are released for use.

• Support regional physical security operations through external vendors, including guard services, access provisioning, and visitor and contractor management, coordinate with Rivian at shared or co-located sites, and support emergency response planning, drills, and on-site incident response.

• Support regulatory compliance activities such as environmental reporting, permits, recordkeeping, and agency inspections, and drive corrective actions from risk assessments, incidents, site inspections, and audits through to verified closure.

• United States: Ensure OSHA compliance at all US sites, including recordkeeping (OSHA 300 logs), incident reporting, and coordination on waste management and environmental permitting requirements

Vendor & Budget Management

• Manage the regional vendor network (janitorial, EHS/security, catering, HVAC, electrical, landscaping, and other facilities vendors) and hold vendors accountable to scope and SLAs

• Support competitive bidding and contract administration in partnership with Procurement and the Global Lead and coordinate procurement and spend for regional sites

• Track regional OpEx/CapEx spend, support procurement from purchase request through purchase orders to receipt and invoicing; forecasting/actuals reporting to the Global Lead

• Support coordination of construction work or small Works for post-occupancy improvements at regional sites

• Provide input into site strategy and capital planning, such as infrastructure upgrades, projects, etc.

• Germany: Coordinate availability of a Fachkraft für Arbeitssicherheit (Sifa) to meet German statutory health & safety consultation requirements

• Serbia: Coordinate registered BZR (health & safety) and ZOP (fire safety) appointees, along with statutory occupational health screening, to meet local compliance requirements

• Sweden: Ensure compliance with the Swedish Work Environment Authority's (Arbetsmiljöverket) systematic work environment management (SAM) requirements, including risk assessments and skyddsombud (safety representative) involvement

Leadership & Stakeholders

• Represent the global facilities team for the assigned sites, ensuring alignment with global facilities standards and ensure a consistent employee experience

• Provide functional, day-to-day direction to Site Managers within the region [only applicable for person in Vancouver and Belgrade]

• Represent the region in facilities planning and reporting to the Global Lead; escalate risks and resource needs proactively

• Partner with country People/HR teams on matters for Site Managers with shared or dotted-line reporting

Qualifications

Minimum Qualifications:

• 5+ years of facilities management experience, including hands-on, multi-site operational ownership • Track record managing vendors, budgets, and service level agreements

• Working knowledge of building systems (mechanical, electrical, plumbing, fire) and EHSS/regulatory requirements

• Experience with CMMS software (Fexa, Archibus, or similar); MS Office/Google Workspace

• Strong communication skills; comfortable coordinating with site-level staff, regional stakeholders, and executive leadership

• Willingness to travel across regional sites and respond to critical incidents off-hours

Preferred Qualifications

• High-growth tech, automotive, or EV company experience

• Familiarity with Rivian or VW Group standards/systems

• Experience with R&D/engineering-heavy facilities

• Sustainability, energy management, or workplace experience background

• CFM, FMP or CSP certification

• BI tools (Tableau, Looker) and/or space platforms (Robin, Envoy)

• PM tools: Smartsheet, Airtable, Confluence; using AI tools

Total Rewards

We build the exceptional — and we believe the people doing that work should be rewarded accordingly. In addition to a competitive base salary, full-time positions may be is eligible to participate in our annual company performance bonus program.

Payments are discretionary and not guaranteed; actual amounts depend on company results and the terms of the plan in effect, and require active employment at the time of payout. This role is also eligible for equity in the form of Restricted Stock Units (RSUs), subject to board approval and the terms of our equity incentive plans, including applicable vesting requirements.

In addition to our compensation programs, we invest in our people with a comprehensive benefits package designed to support the health, wellbeing, and financial future for full-time employees — including health coverage, retirement savings, time off, and family planning programs. Offerings vary by country. Learn more about our global benefit programs.

External candidates can apply for this role through the Rivian and Volkswagen Group Technologies careers site (https://rivianvw.tech/#careers). If you are a current employee, please apply through our internal job board.

Equal Opportunity

Rivian and Volkswagen Group Technologies is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law. We are also committed to ensuring compliance with all applicable fair employment practice laws regarding citizenship and immigration status.

Rivian and Volkswagen Group Technologies is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at [email protected].

Candidate Data Privacy

Rivian and Volkswagen Group Technologies” may collect, use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in our recruitment processes (“Candidate Personal Data”). This data includes contact, demographic, communications, educational, professional, employment, social media/website, network/device, recruiting system usage/interaction, security and preference information. Rivian and Volkswagen Group Technologies may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) record keeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law.

Rivian and Volkswagen Group Technologies may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our People Team, Finance, Legal, and the team(s) with the position(s) for which you are applying; (ii) Rivian and Volkswagen Group Technologies affiliates; and (iii) Rivian and Volkswagen Group Technologies’ service providers, including providers of background checks, staffing services, and cloud services.

Rivian and Volkswagen Group Technologies may transfer or store internationally your Candidate Personal Data, including to or in the United States, Canada, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions.

If you provide a mobile telephone number as part of your application or during the recruitment process, Rivian and Volkswagen Group Technologies may use that number to contact you via SMS text message for recruitment-related purposes, including scheduling, logistics, and status updates. Message and data rates may apply. You may opt out of SMS communications at any time by replying STOP to any text message you receive from us. Consent to receive SMS messages is not a condition of applying for or being considered for employment.

Please see our Candidate Data Privacy Notice (English)and Candidate Data Privacy Notice (Serbian) for more information.

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Please note this job posting represents an open, active vacancy. Additionally, we are not currently accepting applications from third party application services.