Athletics Assistant

Organization

Athletics Operations

Pay

$14.44

Pay Frequency

Hourly

Full Time / Part Time

Part time

Job Summary

Under general direction the Athletic Assistant supports the day-to-day operations of the Tulsa County Parks & Recreation Athletics Department by providing direct support for youth and adult athletic programs including the Kids Hoops Academy, baseball, and softball programs, athletic leagues, tournaments, and special events. In addition to program support and officiating duties, the Athletic Assistant assists with the operation of athletic facilities and services, including field rentals, batting cage rentals, concession operations, equipment, facility preparation, customer service, and general Athletics Department responsibilities. The position requires flexibility to work evenings, weekends, and varying schedules based on athletic programs, rentals, tournaments, and special events.

Job Description

Safety-Sensitive Position: Yes (as defined under Oklahoma Statute Title 63 § 427.8)

All candidates conditionally offered transfer, promotion or initial hiring into a DOT/safety-sensitive position shall submit to testing for drugs and alcohol and test negative before performing any job functions that are safety-sensitive or require a CDL. External job applicants with a confirmed positive drug or alcohol test results shall be denied employment and shall be required to wait one year before applying for another position within Tulsa County.

Essential Job Functions

Athletic Programs & Activities

• Assist with the planning, preparation, and operation of Tulsa County Parks & Recreation athletic programs and activities.
• Assist with the Kids Hoops Academy, including gym setup, participant check-in, equipment preparation, program supervision, and other duties necessary for successful program operation.
• Assist with North Tulsa Little League baseball, softball, and other athletic programs as assigned.
• Serve as a basketball referee, baseball/softball umpire, scorekeeper, timer, or other event official when qualified and scheduled.
• Assist with athletic leagues, tournaments, clinics, camps, practices, and special events.
• Help prepare athletic areas, courts, fields, dugouts, equipment, and other program spaces before and after activities.
• Monitor activities to help ensure participants, spectators, and staff follow established rules, policies, and safety procedures.
• Provide excellent customer service to participants, parents, coaches, officials, renters, and spectators.

Athletics Facilities & Rentals

• Assist with the daily operation and oversight of athletic facilities.
• Assist with field rentals, including preparing fields, checking in renters, monitoring scheduled use, and ensuring facilities are left in appropriate condition.
• Assist with batting cage rentals, including customer check-in, scheduling verification, equipment/facility preparation, and monitoring use.
• Assist with opening and closing athletic facilities as assigned.
• Inspect fields, courts, batting cages, and other athletic areas and report maintenance, safety, or operational concerns to the appropriate staff.
• Assist with field preparation and minor routine maintenance tasks as assigned.
• Help maintain athletic equipment, supplies, storage areas, and facilities in a clean, organized, and safe condition.

Concession Operations

• Assist with the operation of Athletics concession stands during games, tournaments, leagues, and special events.
• Operate point-of-sale equipment and accurately process cash and electronic transactions.
• Prepare and sell approved food, beverage, and concession items.
• Maintain cleanliness and organization of concession areas.
• Follow all applicable food safety, cash-handling, sanitation, and County procedures.
• Assist with inventory, stocking, receiving, and securing concession supplies.
• Report inventory, equipment, or operational issues to the appropriate supervisor.

Additional Job Description

Qualifications Required

To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. The requirements listed below are representative of the knowledge, skill, and abilities required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Required Knowledge, Skills, and Abilities

Knowledge or willingness to learn recreational sports, athletic programs, and facilities operations; cash handling; food and drink handling; record keeping.

Skill in customer service and communication.

Ability to follow written and verbal instructions; work independently while also functioning effectively as part of a team; handle cash and operate point of sale equipment accurately; recognize safety hazards and facility concerns; remain professional and calm in a fast-paced athletic environment; perform multiple duties and adjust priorities based on program and facility needs.

Supervisory Responsibilities

None Required for this position.

Education and/or Experience

High school diploma or GED and be at least 18 years of age with 3 months of experience in working with youth sports, recreation programs, athletics, customer service, concessions, facility operations, or a related preferred.

Computer Skills

Basic typing and data entry skills.

Language Skills

Ability to read a limited number of two- and three-syllable words and to recognize similarities and differences between words and between series of numbers. Ability to print and speak simple sentences.

Mathematical Skills

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Certificates, Licenses, Registrations

Food Handler permit

CPR/First Aid/AED certification preferred

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to walk; use hands to finger, handle, or feel; reach with hands and arms and taste or smell. The employee is occasionally required to stand; sit; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision and color vision.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in recreation centers, gymnasiums, athletic fields, batting cages, concession areas, and other indoor and outdoor recreational facilities. Work schedules may include early mornings, evenings, weekends, holidays, and extended hours during tournaments, leagues, and special events.

The noise level in the work environment is usually moderate.

EEO STATEMENT

Tulsa County does not discriminate against any individual because of race, color, sex, age, religion, national origin, ancestry, marital status, disability, or political affiliation (except when such person advocates or belongs to an organization which advocates the overthrow of our constituted government by force or violence) with regard to all terms, conditions, eligibilities, and privileges of employment for all positions in the County.

NOTE: Job descriptions are subject to change based on changing business needs and conditions.

Location

O'Brien Park and Recreation Center