Contracting & Acquisitions Agent
Oklahoma State Government
Contracting & Acquisitions Agent
Oklahoma State Government
Purchases state-funded health care; ensures quality
Job Posting Title
Contracting & Acquisitions AgtAgency
805 DEPARTMENT OF REHABILITATION SERVICESSupervisory Organization
Dept Rehabilitation Services–MSD - Central/Dept ServsJob Posting End Date
Refer to the date listed at the top of this posting, if available. Continuous if date is blank.
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.
Estimated Appointment End Date (Continuous if Blank)
Full/Part-Time
Full timeJob Type
RegularCompensation
Monthly/Annual Salary: Monthly AnnualJob Description
Positions in this job family are assigned responsibilities involving the procurement, purchasing, contracting and/or the acquisition of goods and services for an institution or agency.
This is the specialist level of this job family assigned independent responsibilities involving in a specific area of the lifecycle, procurement, purchasing, contracts, and/or acquisition, of obtaining goods and services for an institution or agency. At this level employees may have a business title that denotes their expertise.
Education and Experience requirements at this level consist of three (3) years of technical clerical work plus two (2) years of experience involving procurement, purchasing, contracting, or acquisition; or an equivalent combination of education and experience substitution is allowed for the three (3) years of technical clerical experience only.
Knowledge, Skills and Abilities required at this level include knowledge the procedures and practices for a specific aspect of the lifecycle for obtaining goods and services for an agency.
Ability required at this level includes the ability to write and review documents related to obtaining goods and services for an agency to ensure compliance with all state and federal rules, state purchasing laws, and other legal mandates; and monitor contract performance.
*Certified Procurement Officer.
Some agencies may require experience in sending out invitations to bid and making telephone bids, evaluating bids or telephone price quotes, awarding contracts and/or issuing purchase orders, working with users and understanding their needs and requirements and assuming the responsibility for the correct evaluation and determination of bids and proposals.
Applicants must be willing and able to fulfill all job-related travel normally associated with this position.
Persons appointed to positions within some agencies must possess or obtain certification as a Certified Procurement Officer (CPO) no later than eleven months from the date of appointment.
Some positions within some agencies may require certification as a Certified Procurement Officer (CPO).
Position is located in Management Services Division - Central/Dept. Services at DRS State Office in Oklahoma CIty.
Essential Functions: Position supports the administration of contracts by maintaining records, tracking deadlines and renewals, coordinating documentation, ensuring compliance with policies and procedures, and assisting procurement and contract management staff throughout the contracting process. Duties include prepare, review, and process contracts and related documents; maintain contract files, databases, and records; track contract status, renewals, amendments, and expiration dates; ensure contracts are properly executed and distributed to relevant parties; organize and maintain electronic contract files; verify that all required signatures, approvals, and supporting documents are obtained; update contract management systems with accurate information; assist in implementing procurement and contracting procedures; serve as a point of contact between vendors, contractors, legal staff, and internal departments; respond to inquiries regarding contract status and requirements; process requisitions, purchase order and change orders; update the AWARE system.
Applicant must be willing to perform all job-related travel.
Trial period (if applicable) is required.
Knowledge, Skills, Abilities and Competencies: Knowledge of contract administration and procurement processes. Attention to detail and accuracy. Strong organizational and record-keeping skills. Proficiency with Microsoft Office, especially SharePoint and Word. Ability to interpret policies, procedures, and contractual terms. Strong written and verbal communication skills. Problem solving skills. Customer Service. Technology Proficiency.
Preferred Qualifications: Advanced experience with Peoplesoft, Microsoft SharePoint, DocuSign CLM.
Background Check: The Department of Rehabilitation Services will conduct a criminal background check on new hires as part of an offer of employment that is made contingent upon a successful criminal background check.
*Applicants must be authorized to work in the U.S. now and in the future without employer sponsorship.
Benefit Highlights: The Department of Rehabilitation Services provides a comprehensive benefits package designed to support our employees and their dependents.
Benefits Include:
Method of Application: Applicants without previous state service, with previous state service but not currently employed by a state agency must apply though the Workday on-line External Listings applicant system (State of Oklahoma Careers (myworkdayjobs.com).
Current State of Oklahoma employees must apply through the Workday on-line Internal Listings applicant system (Find Jobs - Internal State of Oklahoma - Workday (myworkday.com)
For questions regarding specific duties or details of this job, please contact Human Resources at [email protected].
Equal Opportunity Employment
The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.
Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.
If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:
Purchases state-funded health care; ensures quality
The Oklahoma Health Care Authority manages the costs of state-purchased health care in Oklahoma, using state and federal funds to procure services for eligible residents. It distributes funds to purchase care, monitors costs, enforces quality standards, and builds partnerships to improve access and outcomes. It differs from private payers by being a government agency that coordinates public funding and policy for vulnerable populations, focusing on cost containment and public accountability. Its goal is to provide accessible, high-quality, publicly funded health care for Oklahoma residents in a fiscally responsible way while continually improving purchasing strategies and partnerships.
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