Office Administrator

Description

Location: Vienna, Virginia
Work Arrangement: On-site on Monday and Wednesdays | Temp-to-Hire

Hourly Rate: $22 an hour

ActioNet has an immediate opportunity for an enthusiastic, creative, and motivated Office Administrator to join our team in Vienna, Virginia.

 Are you organized, outgoing, creative, and someone who enjoys wearing multiple hats? This is an exciting opportunity to launch your career with a growing IT solutions company while gaining hands-on experience in office administration, recruiting, human resources, marketing, and social media.

 You'll be one of the friendly faces and voices of ActioNet, helping create a welcoming office environment while supporting our recruiting team and contributing to our company's communications and social media presence. From coordinating interviews and assisting with onboarding to creating graphics, videos, and content for ActioNet's social media pages, you'll have the opportunity to develop a variety of professional skills.

 We're looking for a go-getter with a positive attitude, strong communication skills, creativity, and a willingness to jump in and learn. You don't need to know everything on day one. We are looking for someone who takes initiative, enjoys working with people, and wants to grow!

Key Responsibilities

Administrative & Office Support

• Serve as the professional first point of contact, greeting visitors and creating a welcoming office experience.
• Answer and direct incoming phone calls, emails, and in-person inquiries.
• Coordinate appointments, meetings, conference calls, and conference room schedules.
• Assist with office events, employee gatherings, catering, and meeting logistics.
• Manage incoming and outgoing mail, deliveries, shipping, and correspondence.
• Help maintain office supplies and inventory.
• Prepare, organize, scan, copy, bind, and distribute documents and presentation materials.
• Assist with presentations, reports, reservations, and general office coordination.
• Provide administrative support to the office manager and staff while maintaining confidentiality.

Recruiting & Human Resources Support

• Assist the recruiting team with daily recruiting activities and administrative coordination.
• Schedule candidate phone screens, interviews, and follow-up communications.
• Conduct initial candidate phone screens and collect basic information about candidate qualifications and interest.
• Assist with candidate communications and interview coordination.
• Initiate onboarding paperwork and employment documentation for new hires.
• Help coordinate background investigation processes and track required documentation.
• Maintain accurate candidate records and assist with updating recruiting systems and databases.
• Help ensure candidates and new employees receive a positive and professional experience.

Marketing, Social Media & Company Communications

• Create engaging graphics, short videos, and visual content for ActioNet's company social media pages.
• Use Canva or similar graphic design and video editing tools to create eye-catching content.
• Assist with developing and publishing social media content highlighting company news, employee accomplishments, events, job openings, awards, and company culture.
• Help create content for ActioNews, ActioNet's company newsletter, including gathering updates, employee highlights, company announcements, and upcoming events.
• Assist with preparing company announcements, internal communications, and promotional materials.
• Support employer branding and recruiting campaigns by creating engaging content that showcases ActioNet's workplace culture and career opportunities.
• Assist with company events, employee celebrations, recruiting events, career fairs, and other promotional activities.
• Help prepare presentations, company literature, and marketing materials.

Required Qualifications

• At least 1 year of customer service experience in a professional environment.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Comfortable interacting with candidates, employees, visitors, and customers.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Familiarity with Canva or similar graphic design tools; experience creating graphics, videos, or social media content is a plus.
• Interest in marketing, social media, recruiting, or human resources.
• Comfortable learning new systems, technology, and administrative processes.
• Ability to multitask, prioritize responsibilities, and meet deadlines.
• Professional, dependable, resourceful, and able to handle confidential information.
• A positive attitude, willingness to learn, and a proactive, can-do approach.