Event Coordinator

Oak View Group (OVG) is the global leader in premium live entertainment infrastructure and services, with a platform spanning venue development and end-to-end capabilities across venue management, hospitality, and sponsorship sales. Founded in 2015, the company serves a collection of seven world-class owned venues and a client roster of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions, spanning four continents. 

The Event Coordinator is primarily responsible for coordinating all aspects of the events taking place in the venue, including developing and coordinating all event-related activities key to the operation of the facility, including but not limited to maintaining security staffing plans, labor plans, collection, and distribution of event information from promoters/show representatives/client, billing preparation/support, customer service representation to our guests, and logistics of departmental activities relating to events.

This role pays an hourly rate of $20.00 - $24.00.

Benefits for Full-Time Roles: Health, Dental, and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays)

This position will remain open until December 31, 2026.

• Advance each show/event with the appropriate show/promoter representative in a timely fashion.
• Communicates all event information to the appropriate departments and staff.
• Develop accurate event seating information with the Event Manager and Operations Manager, and ensure that event setups are accurate.
• Communicates in a timely manner with each department head regarding specific needs and information for each event.
• Prepares and distributes the Event Data Sheet to all staff and departments in a timely manner.
• Prepares post-event report for all events coordinated.
• Meet with clients to collect and distribute event requirements and coordinate efforts to produce tenant events.
• Work with promoters and agents to coordinate and facilitate client needs for each event and provide cost estimates as required/requested.
• Preparation of and submission of expenses for event settlement. Attend settlement if required.
• Executes other operational duties as assigned.

• 4-year degree from a college or university preferred
• 1-2 years of experience in the same or similar position in arenas, convention centers, stadiums, or theaters preferred 
• Ability to work flexible and sometimes demanding schedules (including nights, weekends, holidays, and extended hours)
• Experience with Microsoft Office products, CAD, and Ticketmaster ticketing software preferred.
• Previous experience preparing Event Data Sheets is a plus.

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.