University of Miami

Research university in Coral Gables, FL

GME Coordinator 2

Administrative SupportConfirmed live in the last 24 hours

Full-timeMiami, FL, USANo salary listedIn-person

About the Job

Requirements

A high school diploma or equivalent is required.
At least 2 years of relevant experience is required.
Complete assignments accurately with attention to detail.
Analyze, organize, and prioritize work under pressure while meeting deadlines.
Process and handle confidential information with discretion.
Work evenings, nights, and weekends as necessary.
Work independently and/or in a collaborative environment.
Demonstrate proficiency with computer software, including Microsoft Office.

Responsibilities

Manage daily administrative operations for one or more medical residency or fellowship programs.
Assist program and associate program directors in maintaining educational quality and compliance with Accreditation Council for Graduate Medical Education accreditation standards and other regulatory requirements.
Coordinate recruitment efforts and ensure compliance with the National Resident Matching Program Match process, including interview scheduling, marketing-material updates, and candidate tracking.
Assist with onboarding new residents and fellows by scheduling orientation and required training, confirming lecturers, and recording attendance.
Coordinate lectures, update departmental calendars, and prepare announcements through newsletters, email, or other communication channels.
Serve as a liaison for faculty, residents, fellows, medical students, lecturers, and internal and external stakeholders.
Attend applicable meetings, take minutes, and post lectures and handouts for future reference.
Handle ongoing communication with visitors and other contacts efficiently.
Maintain knowledge of medical licensure requirements, immigration policies, accreditation requirements, and institutional requirements.
Maintain learning materials and assist with letters of agreement with affiliated programs.
Administer resident management systems, including resident demographic data, schedules, rotation goals and objectives, conference attendance, vacation and leave schedules, and duty-hours reports.
Update and manage program information in the Electronic Residency Application Service.
Submit required reports to the Accreditation Council for Graduate Medical Education, Graduate Medical Education Committee, and other stakeholders.
Assist with onboarding and training new GME Program Coordinators and serve as a resource during their onboarding period.
Update training-program information as needed.
Attend committee and coordinators’ meetings and review the course catalog.
Assist with the transition of incoming medical students.
Review and process medical students through the Visiting Student Learning Opportunities program.
Maintain an Excel tracking file for students.
Process and collect badges for incoming medical students.
Set up portfolios for medical students.
Scan and maintain medical-student files.
Complete requests for final rotation letters and send final assessment letters to student institutions.
Submit reimbursement requests for medical students.
Process PLA, rotator, didactics, journal club attendance, purchase orders, reimbursement, and continuing medical education documentation.
Order office supplies as needed.
Provide backup support for Breast and Endocrine Fellowships.
Perform other assigned duties.

Current Employees:

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GME Coordinator 2

The University of Miami/UHealth Department of Surgery has an exciting opportunity for a Full Time, GME Coordinator 2 to work in Miami.

Core Job Summary:

The GME Coordinator 2 performs administrative duties in support of the assigned medical residency or fellowship program(s). The GME Coordinator 2 supports the program director(s) and residents/fellows by ensuring all administrative tasks are performed to standard to maintain compliance with Accreditation Council for Medical Education (ACGME) requirements. The position serves as the contact and primary resource for all GME-related activities, including but not limited to onboarding, scheduling, records maintenance, activity coordination, credentialing, and reimbursement processing.

Core Responsibilities:

Manages daily administrative operations for one or more medical residency or fellowship programs.
Assists the Program Director(s) (PD) and/or Associate Program Director(s) in developing and maintaining the educational quality of the training programs and ensuring compliance with ACGME accreditation standards and other regulatory requirements.
Coordinates recruitment efforts and ensures compliance with requirements of the National Resident Matching Program (NRMP) Match process, to include scheduling of interviews, updating marketing material, and tracking candidates.
Assists in onboarding new residents/fellows by scheduling orientation and other required training, confirming lecturers, and marking attendance.
Coordinates lectures, updates departmental calendar(s), and prepares announcements through newsletters, email, or other mediums.
Acts as a liaison for faculty, residents, fellows, medical students, lecturers, and internal and external stakeholders.
Attends and takes minutes at applicable meetings and posts lectures and handouts for future reference.
Handles ongoing communication to and from visitors and others efficiently.
Maintains knowledge of current medical licensure requirements, immigration policies, ACGME accreditation, and institutional requirements.
Maintains learning materials including books, journals, computers, CD-ROMs, and other audio-visual materials. Assists in the preparation of letters of agreement with affiliated programs.
Administers the resident management system for the programs, including maintaining resident demographic data and resident/fellow schedules, importing program and rotation goals and objectives, tracking conference attendance and vacation/leave schedules, and ensuring timely completion of duty hours reports.
Updates and manages program information in the Electronic Residency Application Service (ERAS).
Ensures reports are submitted as required by the ACGME, the Graduate Medical Education Committee (GMEC), and other internal/external stakeholders.
Assists in the onboarding and training of new GME Program Coordinators and acts as a resource to them during the onboarding period.
Adheres to University and unit-level policies and procedures and safeguards University assets.

Department Specific Functions:

Update Info about training programs as needed.
Attend committee meetings.Review the Course Catalog.
Assist with transition of incoming medical students.
Review and process medical students through VSLO.
Keep a running Excel with students.
Process badges/collect badges incoming medical students.
Set up Portfolios for medical students.
Scan and maintain files for medical students
Complete request for collection of final rotation letter.
Send student institution final assessment letter.
Submit reimbursement requests for medical students.
PLA/RotatorsDidactics/Journal Club attendancePO’s and reimbursement
CME collection of documents and processing
Attend monthly Coordinators’ meetings.
Order office supplies as needed.
Provide back up for Breast and Endocrine Fellowships.
Perform other duties as assigned.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Core Qualifications:

High School Diploma or equivalent
Minimum 2 years of relevant experience.

Skill in completing assignments accurately and with attention to detail.
Ability to analyze, organize and prioritize work under pressure while meeting deadlines.
Ability to process and handle confidential information with discretion.
Ability to work evenings, nights, and weekends as necessary.
Commitment to the University’s core values.
Ability to work independently and/or in a collaborative environment.

Proficiency in computer software (i.e. Microsoft Office).

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status:

Full time

Employee Type:

Staff

About the Company

University of Miami

Research university in Coral Gables, FL

The University of Miami is a private research university focused on education, discovery, and service, with undergraduate, graduate, and professional programs.

Company size: Not listed
Company stage: Not listed
Total funding: Not listed
Headquarters: Not listed
Founded: Not listed

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