Payroll Tax Administrator

TMF Group is a leading provider of critical administrative services, helping clients invest and operate safely around the world. We provide legal, financial and employee administration through TMF Group’s teams in 120 offices.

We are looking for a Payroll tax administrator:

• Collect, review, and analyze payroll information and ensure the third-party vendor (ADP) prepares federal, state, and local withholding and unemployment tax returns according to published guidelines
• Ensure payroll tax deposits and tax returns are completed and compliant with federal, state, and local tax laws
• Research and file the special assessments for specific states with interest payments quarterly/annually
• Stays abreast of federal and multi-state tax regulatory requirements and company policies
• Maintains all W-4 changes for both Federal and State tax changes
• Researches and collects data for tax authorities requested during tax controversies including inquiries, audits and appeals
• Determine and produce reports needed to prevent and detect issues that could affect taxation and payroll
• Load payroll tax notices into ADP tool and work with agencies or payroll provider as needed
• Monitors quarterly tax filings
• Work closely with clients/payroll manager and administrators to obtain personal information regarding potential deductions, educational grants or allowances
• Inform clients of important paperwork and documentation needed to complete tax forms accurately
• When needed meet with clients and address their questions and concerns regarding tax forms and paperwork
• Communicate payroll tax procedures to payroll operations to ensure compliance with all government regulations
• Ability to provide problem resolution through effective client interface and communication is necessary
• Work closely with Payroll team to analyze test results for payroll tax updates and conversions

Key Knowledge and Requirements: 

• Excellent oral and written communication skills, superior analytical skills
• Ability to work well within a team environment in building strong working relationships across areas
• Reconciles payroll taxes to the general ledger and prepare journal entries
• Reconciles Payroll reports to 941s, W-2s, and 1099Ms when needed
• Research and resolve tax notices/discrepancies referred by government, state and local agencies in a timely manner to mitigate potential penalties and interest on behalf of our clients
• 3+ years Comprehensive multi-state/multi-company payroll tax experience

Key Competencies: 

• Possess strong knowledge of general accounting, payroll tax and accounting requirements related to Payroll/Payroll Tax Administration
• Excellent interpersonal skills including decision-making, strategic thinking, initiative, problem­ solving and the ability to work through complex situations with team members to achieve a positive outcome
• Ability to identify root cause collects data, establish facts, draw valid conclusions, make effective decisions, and define process
• Ability to professionally interact with all levels of management, staff and internal/external contacts
• Strong organizational skills and the ability to effectively manage multiple priorities and projects in a fast-paced environment

Pathways for career development

• Work with colleagues and clients around the world on interesting and challenging work.

• We provide internal career opportunities, so you can take your career further within TMF.

• Continuous development is supported through global learning opportunities from the TMF Business Academy.

Making an impact

• You’ll be helping us to make the world a simpler place to do business for our clients.

• Through our corporate social responsibility program, you’ll also be making a difference in the communities where we work.

A supportive environment

• Strong feedback culture to help build an engaging workplace.

Our inclusive work environment allows you to work from our offices around the world, as well as from home, helping you find the right work-life balance to perform at your best.