Full-Time
Administrative Assistant
United Water Restoration Group of So. FL., Inc.
Compensation Overview
$17 - $25/hr
Deerfield Beach, FL, USA
In Person
Must reliably commute to or plan to relocate to Deerfield Beach before starting.
Category
 Administrative & Executive Assistance (1) |
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Required Skills
Xactimate
Excel/Numbers/Sheets
Requirements
- Strong organization and attention to detail.
- Excellent phone and email communication skills.
- Ability to juggle multiple projects and deadlines.
- Experience with PSA, Xactimate, or restoration/construction administration is preferred.
- Reliability, proactivity, and a team-oriented approach.
- Full-time availability for an eight-hour Monday-to-Friday shift.
- Ability to reliably commute to or relocate to Deerfield Beach, Florida before starting.
Responsibilities
- Serve as the first point of contact for new reconstruction leads by opening jobs, sending introductory emails, and scheduling customers’ first appointments.
- Coordinate Project Managers’ calendars and maintain scheduling without double-booking.
- Maintain clean, accurate, and complete job files in PSA, including photos and documents.
- Track leads, permits, and subcontractor payments in Google Sheets.
- Help obtain signed authorizations, including Terms of Service, Work Authorization, and other documents.
- Follow up with customers, Project Managers, estimators, and insurance carriers regarding estimates and approvals.
- Coordinate subcontractor packages and documentation, and maintain updated records in Google Drive.
- Audit files at project close-out and make courtesy calls to request customer reviews.
Desired Qualifications
- Bilingual English and Spanish language ability.