United Water Restoration Group of So. FL., Inc.

Restores homes and buildings after property damage

Administrative Assistant - Reconstruction Department

Administrative SupportConfirmed live in the last 24 hours

Full-timeDeerfield Beach, FL, USA$17 - $25 /hr

About the Job

Requirements

Strong organizational skills and attention to detail.
Experience with PSA, Xactimate, or restoration/construction administration is a plus.
Bilingual English and Spanish is a plus.
Applicants should be able to commute to Deerfield Beach, Florida, or plan to relocate there before starting; this is preferred.

Responsibilities

Serve as the first point of contact for new reconstruction leads by opening jobs, sending introductory emails, and scheduling customers’ first appointments.
Coordinate Project Managers’ calendars and scheduling to prevent double-booking.
Maintain accurate and complete job files in PSA, including photos and documents.
Track leads, permits, and subcontractor payments in Google Sheets.
Help obtain signed authorizations, including Terms of Service, Work Authorization, and other documents.
Follow up with customers, Project Managers, estimators, and insurance carriers regarding estimates and approvals.
Coordinate subcontractor packages and documentation, and maintain records in Google Drive.
Audit files at project close-out and make courtesy calls to request customer reviews.

Desired Qualifications

Experience with PSA, Xactimate, or restoration/construction administration is a plus.
Bilingual English and Spanish is a plus.

Administrative Assistant
Job Summary
United Water Restoration Group of South Florida is looking for an Office Administrator to join our Reconstruction Department at our corporate office in Deerfield Beach. In this role, you will perform clerical and administrative tasks to contribute to the success of the company.

Job Duties:
Team Player attitude a MUST!

• Be the first point of contact for new reconstruction leads — open the job, send the intro email, and schedule the customer’s first appointment
• Coordinate the Project Managers’ calendars and keep scheduling running smoothly (no double-booking)
• Keep every job file clean, accurate, and complete in PSA, including photos and documents
• Track leads, permits, and subcontractor payments across our Google Sheets
• Help obtain signed authorizations (Terms of Service, Work Authorization, and other documents)
• Follow up with customers, Project Managers, estimators, and insurance carriers on estimates and approvals
• Coordinate subcontractor packages and documentation, and keep records updated in Google Drive
• Audit files at project close-out and make courtesy calls to request customer reviews
What we’re looking for
• Strong organization and attention to detail
• Excellent phone and email communication skills
• Comfortable juggling multiple projects and deadlines
• Experience with PSA, Xactimate, or restoration/construction admin is a plus
• Bilingual (English/Spanish) a plus
• Reliable, proactive, and team-oriented
Benefits:

Health, Vision & Dental Insurance
Paid Vacation and Holidays
401K

Compensation:

Commensurate with experience

Job Type:

Full-time
Salary: $17.00 - $25.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Schedule:

8 hour shift
Monday to Friday

Ability to commute/relocate:
Deerfield Beach, FL 33064: Reliably commute or planning to relocate before starting work (Preferred)
Work Location: In person

About the Company

United Water Restoration Group of So. FL., Inc.

Restores homes and buildings after property damage

United Water Restoration Group of South Florida restores homes and commercial buildings damaged by water, fire, mold and storms. It handles losses ranging from a burst pipe in a home to storm damage across a commercial property, with emergency response followed by longer repair projects. Technicians assess affected areas, remove damaged materials and dry the structure before reconstruction restores rooms to a usable condition. Customers hire the company for cleanup and repair work, which also extends to biohazard remediation after contamination. The family-owned operator serves South and Southwest Florida through offices in Pompano Beach, Naples, Sarasota and North Port.

Company size: Not listed
Company stage: Not listed
Total funding: Not listed
Headquarters: Not listed
Founded: Not listed

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