Midmarket Operations Administrator

Insperity provides the most comprehensive suite of scalable HR solutions available in the marketplace with an optimal blend of premium HR service and technology. With more than 90 locations throughout the U.S., Insperity is currently making a difference for thousands of businesses and communities nationwide.

Behind our success is the unshakeable belief in the value of our people. We value diversity, inclusivity and a sense of belonging. We celebrate work and life events, and we partner with our clients and communities to make great things happen.

We’ve earned recognition time and again as a top place to work—named among the best by respected organizations like Glassdoor and U.S. News & World Report. We’re also proud to be recognized for one of the country’s Top 50 Midsize Early Talent Programs through RippleMatch’s Campus Forward Awards. There’s never been a better time to be part of Insperity, and our best work is still ahead. Learn more at Insperity.com.

Why Insperity?

Flexibility: Over 80% of Insperity’s jobs have flexibility. We want your time to have balance, whether it’s spent with coworkers, clients, family or your community.

Career Growth: Insperity provides many ways to grow with the company. We offer continuous learning programs, mentorship opportunities and ongoing training.

Well-Being: Our total rewards package includes generous paid time off, top-tier medical, dental and vision benefits, health & wellness support, paid volunteer hours and much more. We take care of our people so that you can do your best work.

SUMMARY

This position is responsible for providing administrative support to the General Manager and designated staff members. This includes performing a variety of responsible and confidential duties requiring a thorough knowledge of organizational procedures and precedents.

ESSENTIAL FUNCTIONS

· Makes travel arrangements in a cost-effective manner for designated staff, maintains schedules and calendars, arranges meetings, assists in agenda preparation, gathers information and contacts meeting participants. This includes the coordination of division wide and area wide recorded Zoom meetings.

· Screens telephone calls, visitors and incoming correspondence; determines which interactions a department head or another staff member/department should handle. 

· Provides administrative support to the General Manager and designated staff members, requiring thorough knowledge of organizational procedures and precedents.  Produces documents using Microsoft Word, PowerPoint, Excel and Project.  Prepares graphics and charts.

· Coordinates correspondence and assures timely staff response; independently responds to letters and general correspondence of a routine nature.

· Coordinates routine personnel updates/maintenance, budgetary reporting, expense account documentation, and purchasing/acquisition duties, including securing signatures in a timely basis. 

· Maintains accurate records and provides timely information for various activities that support the operations leadership team.

· Supports volunteer activities and in some cases, organizes, plans and communicates details of the community events to the respective region or teams.

· Sets up and maintains filing system; updating and purging as necessary.

· Assembles data for special projects and conducts a high-level review to ensure accuracy of formulas and consistency of reporting. Identifies initial trends and prepares more data as needed to produce meaningful reports to leadership.

· Oversees and participates in special projects as required.

· Works closely with other service administrators to create efficiencies and promote through internal communication

· Serves as the single point of contact for facilities maintenance, personnel moves, new hires and functional problems for the department. 

EDUCATION / EXPERIENCE REQUIREMENTS

· High School Diploma or equivalent is required.  Associate’s Degree is preferred.

· Five or more years experience in related administrative positions.  Secretarial training in an accredited program preferred.

This job specification should not be construed to imply that these requirements are the exclusive standards of the position.  Incumbent will follow any other instructions, and perform any other related duties, as may be required by the supervisor.

At Insperity, we celebrate the diversity of our employees and our leadership. Insperity is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.