Case Management Specialist

Job Description Summary

Department - Green Valley Justice Court

Job Description

OPEN UNTIL FILLED

Job Type: Classified

Job Classification: 6079 - Case Management Specialist - Rural Court

Salary Grade: 5

Pay Range

Hiring Range: $20.72 - $24.34 Per Hour 

Pay Range: $20.72 - $27.97 Per Hour 

The first review of applications will be on 09/25/2026.

The Green Valley Justice Court is seeking a Case Management Specialist to support its civil caseload. This position is responsible for civil case management activities, scheduling hearings and court events, reviewing and preparing court documents, and ensuring the timely and accurate processing of cases. This role also provides customer service to the public through frequent in-person and telephone interactions. Experience communicating in both English and Spanish in a court or legal environment is preferred. Additionally, you will perform specialized legal clerical and administrative duties in support of the Pima County Courts, helping to ensure efficient court operations and effective case processing.

Essential Functions:

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.

• Gathers information, prepares legal documents, and types legal forms, correspondence, documents and depositions, and ensures legal requirements and deadlines are met;

• Conducts computer searches to obtain or validate information such as prior criminal histories, asset information, credit histories, financial assets, place of residence and employment using various restricted access resources;

• Reviews materials received, sets up files and initiates paperwork;

• Transcribes from electronic dictation and prepares legal reports, correspondence and forms;

• Prioritizes, assigns and reviews the work of other litigation support staff;

• Searches for, retrieves, and provides information on case disposition to concerned parties using both manual and automated systems, determines further action as required;

• Determines prioritization of trials, sets up maintains calendars of hearings, trials, depositions and response times on pending litigation;

• Compiles statistical data concerning unit operations and prepares periodic and special reports;

• Processes motions for continuance, suspension or dismissal through the court system;

• Reviews case files to ensure completeness of records and contacts appropriate agencies or parties to verify information and obtain missing documents;

• Coordinates work activities with other sections or divisions;

• Creates and maintains new records and client files and input/retrieves information using computer systems;

• Assists judges in court by docketing case information into the computer system;

• Operates various office equipment, such as typewriters, computers, facsimile machines, photocopiers and calculators.

Minimum Qualifications:

Successful completion of course-work in legal terminology and legal office procedures from an accredited school AND one year of legal clerical experience involving the preparation and processing of legal documents or providing legal clerical support to an attorney.

OR:

One year with Pima County in a Court Case Management Generalist, Legal Secretary-Courts, or related position as determined by the department head at the time of recruitment.

(Relevant experience and/or education from an accredited college or university may be substituted.)

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

• Experience using a court case management system, preferably Arizona Judicial Automated Case System (AJACS).

• Experience with the preparation and processing of civil legal documents.

• Experience providing clerical support and customer service in a court setting.

• Experience multitasking with a high-volume workload.

• Bilingual (English/Spanish).

Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process. 

Supplemental Information:

Licenses and Certificates: Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services’ review and approval of the candidate’s driving record.  

Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Some positions may require satisfactory completion of a personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems.Pima County determines whether a position is eligible for visa sponsorship at the time of recruitment. Eligibility is based on the requirements of the position and applicable laws and regulations. Not all positions with Pima County are eligible for visa sponsorship.