Event Coordinator
No salary listed
Junior
Bachelor's
El Paso, TX, USA
In Person
Administrative & Executive Assistance
About the job
Requirements
- Ability to learn and demonstrate industry terminology, facility capabilities, operational procedures, event coordination, and event-related services.
- Ability to handle multiple tasks simultaneously.
- Ability to demonstrate the principles and techniques of supervision, training, budgeting, and other administrative duties.
- Ability to handle conflicts, make sound decisions, and take appropriate action during stressful situations.
- Ability to work independently, exercising judgment and initiative.
- Ability to organize and prioritize work to meet deadlines and produce accurate results under pressure or stringent schedules.
- Ability to remain flexible and adjust to changing situations.
- Ability to follow oral and written instructions and communicate effectively in oral and written form.
- Ability to maintain a professional image and effective working relationships with clients, employees, exhibitors, patrons, and others encountered in the course of employment.
- Ability to tactfully interact with staff, clients, the public, and the hospitality community.
- Ability to operate modern office equipment, including computers, fax machines, phones, and copy machines.
- Computer knowledge in Microsoft Office and ability to learn and operate event creation software.
- Must possess a valid driver's license.
- Must have one year of professional experience in event management and/or venue operations.
- Customer service experience is required.
- Must be able to work in an office environment and use a personal computer running Windows, Microsoft Office, and other standard office equipment.
- Must be able to assist with event duty-manager requirements, including standing and walking; occasional bending, stooping, and lifting may be required.
- Must be able to work extended or irregular hours, including nights, weekends, and holidays.
- Must be able to function independently with minimal supervision.
Responsibilities
- Coordinate, plan, and execute event-related needs for clients contracted with Destination El Paso, supporting event success and client retention through customer service.
- Monitor events and maintain close contact with clients and staff to ensure successful event coordination and service levels.
- Meet with client groups to plan and organize assigned meetings and events.
- Guide clients through event preparation by interpreting and explaining contract provisions, policies, and procedures.
- Keep clients informed about deadline schedules, including floor plan submissions, meeting room setup specifications, insurance requirements, and other relevant details.
- Prepare cost estimates, monitor final billing, settle event costs with clients, and collect and settle invoices in a timely manner.
- Communicate detailed requirements clearly, concisely, and promptly to operational departments.
- Maintain event-related reports, information, and files.
- Attend planning, organization, event, and facility meetings in support of facility operations.
- Maintain an appropriate public image and positive relations with patrons and staff.
- Schedule event staff for daily operations and special events, and adjust work schedules to reflect cost efficiency and building activity.
- Establish and maintain effective working relationships with police, fire, emergency medical technicians, security personnel, and safety organizations.
- Handle complaints, disturbances, and related problems involving the public, staff, clients, and promoters.
- Investigate, report, and follow up on incidents, including facility or individual damage or injury.
- Serve as manager on duty as required.
- Perform other related duties as assigned.
Desired Qualifications
- A bachelor's degree from an accredited four-year college or university in hospitality, business, or a related field, or an equivalent combination of education, training, and experience.
- Convention center experience is preferred.
About the company
ASM Global runs a global network of venues such as stadiums, convention centers, and theaters and provides end-to-end venue management services for owners. Its work covers daily operations, staffing, event booking, and marketing, supported by a fully integrated marketing platform that aims to boost revenue and improve attendee experiences. The company earns fees from managing venues and may share in profits from hosted events. Its client base includes municipalities, universities, and private venue owners, and its portfolio handles more than 20,000 events each year. What sets ASM Global apart is its large, worldwide footprint and the combination of two major industry players, creating a broad network and scalable operations, plus a centralized marketing platform that helps owners maximize event revenue. The company’s goal is to help venue owners operate successful, high-attendance events while growing revenue and expanding its global presence.
Company Size
1,001-5,000
Company Stage
N/A
Total Funding
N/A
Headquarters
Los Angeles, California
Founded
2019
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Simplify's Take
What believers are saying
- VCU named ASM Global for Siegel Center operations starting July 1, 2025.
- Legends Global won Browns and Miami venue-management deals in 2026, expanding NFL and university exposure.
- Grand Rapids and South Bend renewed terms in 2026, showing sticky client retention and reopenings.
What critics are saying
- Legends Global's $3.5 million DOJ antitrust settlement burdens every future acquisition until 2031.
- Massachusetts WARN filing cut 79 Boston jobs in April 2026, signaling restructuring pressure.
- New contracts concentrate dependence on public venues; losing one flagship like State Farm Stadium hurts materially.
What makes ASM Global unique
- White-label venue management across 450-plus venues gives municipalities one operator, July 2025.
- Deep university and stadium relationships span VCU, Miami, Grand Rapids, and State Farm Stadium.
- Integrated operations plus food, premium sales, and booking create a one-stop revenue engine.
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Benefits
- Flexible Work Hours