Finance Administrative Assistant
No salary listed
Entry
Costa Rica
In Person
AccountingAccounts Payable/Receivable
About the job
Requirements
- Maintain confidentiality and exercise discretion.
- Work safely, prudently, and in an organized manner.
- Work a flexible schedule as needed to accomplish the role's tasks.
- Follow local and corporate policies and procedures relating to the Finance Office.
- Comply with and enforce the employer's Category One and Category Two Work Rules and Standards of Conduct.
Responsibilities
- Maintain professional relationships with all departments, owners, and Home Office.
- Conduct oneself professionally in accordance with the employer's standards.
- Receive, direct, or determine the appropriate action for telephone inquiries not handled independently.
- Assist in other areas of the accounting office as needed.
- Establish and maintain files for hotel licenses, contracts, leases, and agreements.
- Maintain an inventory of necessary forms, stationery, and office supplies for the Finance Office and, as needed, the hotel or resort.
- Perform additional duties assigned by the Director of Finance or Assistant Director of Finance.
- Oversee active contracts to ensure compliance with terms, timely renewals, pending obligations, and proper documentation, coordinating with internal departments and external vendors to resolve discrepancies or delays.
- Develop and update draft contract-related project documents, including amendments, addendums, and supporting documentation, ensuring accuracy, alignment with legal guidelines, and adherence to internal approval workflows.
- Extract, validate, and upload electronic invoices daily into the accounting system, verifying compliance with statutory and internal accounting requirements.
- Reconcile Satcom system data with iScala financial records weekly, identify discrepancies, and document necessary adjustments.
- Audit all petty cash funds monthly, verifying receipts, replenishment needs, and compliance with internal spending policies.
- Reconcile the electronic invoice system with purchase order systems, validating data integrity and identifying variances requiring corrective action.
- Participate in and validate monthly food and beverage inventory processes, ensuring accurate stock reporting and alignment with cost-control standards.
- Generate monthly invoice reports for assigned entities, ensuring completeness, accuracy, and timely submission for financial consolidation.
- Support periodic fixed-asset reviews, including tagging, physical verification, reconciliation against the asset register, and reporting discrepancies.
- Maintain current records of policies and patents, reconciling expirations, renewals, and supporting documentation.
- Coordinate insurance policy renewals, track payment status, and document incident reports while liaising with insurers and internal stakeholders.
- Support tracking and validation of capital expenditure (CAPEX), ensuring alignment with budget approvals, proper coding, and supporting documentation.
- Monitor and process internal requests related to legal and compliance documentation, ensuring timely submissions, approvals, and renewals.
- Provide documentation, data extracts, and follow-up for internal corporate audits, meeting audit timelines and requirements.
- Assist with external audits by preparing schedules, gathering evidence, addressing auditor inquiries, and ensuring accurate reporting.
- Perform supplementary administrative or accounting-related tasks assigned by management in support of departmental objectives.
About the company
Four Seasons manages a global network of luxury hotels, resorts, and branded residences under its name, typically without owning the real estate, and it maintains brand standards and guest service across locations. It earns mainly management fees tied to hotel revenue and gross operating profit, plus licensing fees for branded residences and fees from fractional ownership programs. The company distinguishes itself with a consistent global luxury experience, a property-management model, and offerings that combine hotel services with branded residences and ownership options. Its goal is to maintain leadership in luxury hospitality by delivering exceptional guest experiences, upholding strict brand standards, and expanding premium accommodations and ownership options worldwide.
Company Size
10,001+
Company Stage
N/A
Total Funding
N/A
Headquarters
Toronto, Canada
Founded
1993
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Simplify's Take
What believers are saying
- On 2026-10-03, Four Seasons listed Puerto Rico, Venice, and Jacksonville among openings.
- The company reported a 60-plus project pipeline, sustaining growth through 2027-2028.
- October 2026 culinary launches in Puerto Rico show pricing power and guest-experience innovation.
What critics are saying
- On 2026-08-11, Four Seasons Resort Nevis faced a $100 million maintenance lawsuit.
- Owner-funded assets create execution risk when partners underinvest, damaging standards by 2027.
- A deteriorating flagship property can erode the brand's premium promise across the portfolio.
What makes Four Seasons unique
- Four Seasons controls 136 hotels and resorts through management, not capital-heavy ownership.
- On 2026-09-24, Four Seasons added coordinated itineraries across Japan, Thailand, and Lanai.
- Its 61 residential properties deepen loyalty and monetization beyond nightly room revenue.
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Benefits
- Health Insurance
- Dental Insurance
- Vision Insurance
- 401(k) Company Match
- 401(k) Retirement Plan
- Paid Vacation
- Paid Sick Leave
- Paid Holidays
- Complimentary stays at Four Seasons Worldwide
- Free employee meals prepared by the Four Seasons Culinary ‘Ohana
- Training and Development Opportunities
- Employee Recognition Programs