Finance Trainee

We are looking for a Finance & Purchasing Trainee to join our team for an approximate period of 6 months, supporting the administrative and accounting processes related to suppliers, invoices and purchasing operations.

This role will provide the opportunity to gain a comprehensive understanding of the full purchasing and invoicing cycle, from the management and receipt of orders and goods to the verification of delivery notes, invoice validation and accounting.

We are looking for an organized, detail-oriented and proactive person, with a strong sense of responsibility, a collaborative attitude and an interest in developing their knowledge of Finance, Purchasing and Hospitality operations.

Key Responsibilities

• Manage, control and file delivery notes (albaranes), ensuring their correct receipt, classification and organization.
• Verify and reconcile delivery notes with the corresponding invoices, ensuring that all information matches.
• Review and check invoices to ensure that amounts, quantities and prices are in line with the terms and conditions agreed with suppliers.
• Manage invoices and supporting documentation, identifying and resolving any discrepancies or issues during the validation process.
• Follow up with suppliers regarding discrepancies, including price differences, quantity discrepancies or missing delivery notes.
• Support the accounting coding and posting of invoices.
• Maintain and organize documentation related to suppliers and invoices.
• Ensure that all documentation required for the processing and accounting of invoices is complete, accurate and duly authorized.
• Work closely with the Purchasing and Storeroom teams to verify orders, check goods received and validate the supporting documentation required for the invoicing process.
• Gain exposure to the full purchasing cycle, including purchase orders, receipt of goods, delivery notes, invoice verification and accounting.
• Collaborate with different operational departments to ensure accurate and efficient administrative processes, in line with internal procedures.
• Support the team with other administrative and operational tasks related to Finance, Purchasing and supplier management.

About You

• Highly organized and detail-oriented, with a methodical approach to work.
• Proactive, responsible and willing to learn.
• Good analytical and problem-solving skills.
• Comfortable working with numbers, invoices and administrative documentation.
• Strong communication and teamwork skills.
• Ability to manage multiple tasks and priorities simultaneously.
• Interest in gaining a broader understanding of Finance and Purchasing operations within the Hospitality industry.
• Availability for an approximately 6-month internship/trainee placement.