At least 2 years of experience in administrative or project support, ideally in construction or engineering environments.
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams, and comfort learning new software.
Strong organizational skills and attention to detail.
Strong verbal and written communication skills.
Ability to handle multiple tasks and deadlines in a fast-paced environment.
High school diploma or GED required.
Must be legally authorized to work in the United States without sponsorship.
Valid driver's license with a clean driving record.
Willingness to work onsite at Felix's office or construction locations in Arizona.
Responsibilities
Create, manage, and organize project documentation, including submittals, requests for information, drawings, and schedules.
Assist with project setup and closeout, including gathering final documentation, warranties, and as-builts.
Maintain and distribute updated project drawings and logs to stakeholders.
Prepare and route subcontractor and vendor documentation, including subcontracts, purchase orders, and change orders.
Communicate with vendors, subcontractors, and internal teams to track project progress.
Attend project meetings and record and distribute meeting minutes.
Monitor project schedules and support updates to tasks or timelines.
Support field teams by coordinating material deliveries, inspection schedules, and document control.
Assist with document filing and project-folder maintenance on shared drives or project management software.
Desired Qualifications
An associate or bachelor's degree in construction management, business, or a related field.
Felix Construction has been building critical water and wastewater infrastructure since 1987, proudly serving the Phoenix and Dallas markets. We’ve kept the close, family-owned feel of our early days while earning the reputation and recognition of a leading general contractor.
Our projects are local, so you don’t live out of a suitcase — you live your life. This commitment to our team and values has earned us recognition as the #1 Top Workplace in Arizona and the #2 Top Workplace in the USA for midsize business in construction from USA Today/AZcentral.com.
And here’s what truly sets us apart: Felix is the only General Contractor in Arizona with in-house General Contracting, Electrical, and Industrial Controls UL508A-certified panel shop—all under one roof. We’ve grown into a $200M company with 400+ employee-owners by keeping it simple: work hard, work safe, and do it right.
We Build What Matters.
As a Project Assistant at Felix Construction, you will provide critical administrative and operational support to Project Managers and Superintendents throughout the lifecycle of a project. This role plays an integral part in coordinating project documentation, tracking project milestones, and ensuring smooth communication between field and office personnel.
The position offers an opportunity to work in a fast-paced environment while learning the inner workings of construction project management. You’ll work closely with the Project Management team and report directly to a Project Manager or Superintendent.
What You'll Be Doing
Create, manage, and organize project documentation including submittals, RFIs, drawings, and schedules
Assist in project setup and closeout, including gathering final documentation, warranties, and as-builts
Maintain and distribute updated project drawings and logs to stakeholders
Prepare and route subcontractor and vendor documentation including subcontracts, POs, and COs
Communicate effectively with vendors, subcontractors, and internal teams to track project progress
Attend project meetings and record/distribute meeting minutes
Monitor project schedules and provide support in updating tasks or timelines
Support field teams by coordinating material deliveries, inspection schedules, and document control
Assist in document filing and project folder maintenance on shared drives or project management software
Who You Are
2+ years of experience in administrative or project support, ideally within construction or engineering environments
Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams) and comfortable learning new software
Excellent organizational skills and attention to detail
Strong verbal and written communication skills
Ability to handle multiple tasks and deadlines in a fast-paced environment
High school diploma or GED required; associate or bachelor’s degree in construction management, business, or related field is a plus
Must be legally authorized to work in the U.S. without sponsorship
Valid driver’s license with a clean driving record
Willingness to work onsite at Felix’s office or construction locations in Arizona
Why Join Felix Construction
Felix Construction is more than a company—we are an employer and contractor of choice with the leadership and infrastructure to sustainably execute on our growth and deliver on our brand promise. We provide the tools, support, and environment where talented individuals grow while delivering projects communities depend on. Don’t just find a job—build a future with Felix Construction. We offer:
Become an Owner, Not Just an Employee:
As a 100% employee-owned company, our success is your success. Our ESOP program is the foundation of our culture, fostering a unique environment of shared accountability, commitment, and reward.
Discretionary annual bonus program
401k with 6% employer match
Rich benefits package with substantial employer contribution
Generous Time Off Policy (PTO)
8 paid company holidays
Professional development programs, team activities, and organized volunteer initiatives
NOTICE TO EXTERNAL SEARCH FIRMS Felix Construction's Talent Acquisition team is the only authorized department to engage with and execute agreements on behalf of the company with external search firms, staffing agencies, and other third-party recruiting partners. Felix Construction does not accept unsolicited candidate submissions. We will only consider candidates submitted by agencies that have a fully executed agreement with Felix Construction on file prior to the candidate's submission.
Any candidate submitted without an active, fully executed agreement will not be considered a qualified referral, and Felix Construction assumes no obligation to pay any placement or recruiting fees. Additionally, any unsolicited resumes submitted to any Felix Construction employee—including hiring managers or other personnel—will be deemed the property of Felix Construction without any obligation to the submitting agency.