Executive Assistant - Forward Deployed Engineering

Description

Are you always looking around corners and anticipating needs? Do you believe that details matter and want to support a highly engaged team operating at the pace and scale of a fast-moving global organization?

We are looking for an exceptionally bright, well-organized, and self-motivated Executive Assistant to become part of our team within AWS Forward Deployed Engineering. As an Executive Assistant to two directors, you will have the opportunity to work in partnership with our leaders, a solid team of other Executive Assistants, and key business partners across multiple regions. FDE operates globally across AMER, EMEA, APJC, and WWPS geographies, which means this role requires comfort navigating complex, multi-region coordination and fast-changing priorities. We are seeking a driven, bright, and motivated individual with a history of high performance to support our organization. This exciting role requires superior attention to detail, great organization and prioritization skills, the ability to plan ahead and meet tight deadlines, all while juggling multiple critical requests in a high-velocity, customer-obsessed environment.

A high level of integrity and discretion in handling confidential information and professionalism in dealing with leaders (in and outside Amazon) is important, as is the ability to be flexible and change direction seamlessly all while having fun. The successful candidate will possess the ability to complete complex tasks and projects quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, and want to take on varied and exciting new projects and learn new skills. Given the pace of FDE engagements and the global nature of our delivery pods, you will need to take effective action without having to know the total picture and efficiently and proactively solve difficult or complex problems that affect people within the department or other related groups.

Key job responsibilities
Responsibilities for this position include complex calendar management and scheduling of internal and external meetings across multiple time zones, managing travel bookings for a globally distributed organization with active customer engagements, handling expenses, multi-tasking during ad hoc projects, preparing documentation for meetings, assisting with presentations, and a variety of other day-to-day administrative tasks on behalf of the Directors. You will also help coordinate logistics for customer-facing engagements, leadership reviews, and cross-functional activities spanning FDE, AWS ProServe, Marketing, GTM, WWSO, AGS Sales and SA, and Partner organizations.



A day in the life
Organize, prioritize, and appropriately handle time-sensitive, confidential information and ensure action items are addressed in a timely manner.

Organize, execute, and assist with team activities (staff meeting agendas, on-sites/off-sites, team social events, customer engagement events, and FDE pod coordination activities).

Schedule cost-effective air, hotel, and ground transportation. Create detailed travel itineraries, both domestic and international, including smooth transitions between time zones to support leaders who travel frequently for customer-embedded engagements across global regions.

Coordinate with in-house travel agents and manage international travel processes. Submit expense reports in a timely fashion.

Coordinate closely with Recruiting teams, Facilities team, HR team, and other Executive Assistants within the Amazon community, as well as with cross-functional stakeholders across the FDE and broader AWS ProServe ecosystem.

Track and help drive completion of key deliverables and follow up on items to include meeting notes and action items, ensuring leadership stays connected across a fast-moving, globally distributed organization.

About the team
AWS Forward Deployed Engineering (FDE) is on a mission to make every business an AI-powered business. Backed by a $1 billion investment, FDE embeds small pods of experienced AWS engineers directly into customer environments to build, deploy, and scale production-grade agentic AI systems in days, not months. Our model is agentic-first: we compress timelines, deliver measurable business outcomes, and ensure customers are fully self-sufficient when engagements end. We work with some of the world's most ambitious organizations and we are just getting started. We pursue bold opportunities with conviction, and we are looking for builders who share that mindset.

Basic Qualifications

- 3+ years of senior level leadership support, or 1+ years of Amazon experience
- High school or equivalent diploma
- Experience with Microsoft Office products and applications
- Experience with executive level calendar management

Preferred Qualifications

- Experience in a fast-paced, high-tech company
- Experience managing multiple calendars

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.