Corporate Administrator

You have a talent in being organized and managing numerous competing tasks. You are personable, reliable and enjoy helping others. You pride yourself on excellent communication and thrive on building and maintaining strong working relationships. You are a “people person” comfortable interacting with all levels of staff and clients.

Binnie has an exciting opportunity for a Corporate Administrator to join our modern 40,000 square foot corporate Head Office of over 350 staff near scenic Deer Lake in Burnaby. This is a full-time position and offers a hybrid working environment.

Reporting to our Chief Administrative Officer, you will play an integral role in our administration team, providing support to all levels of staff and management in a dynamic, fast-paced environment.

You will assist with a wide range of confidential corporate tasks, general office and facility-related tasks including greeting visitors, answering the phones, organizing courier requests, and assisting staff with general administrative support.

YOUR ROLE:

• Lead the review, documentation, standardization, and continuous improvement of administrative and office operational processes.
• Serve as the primary liaison with building management for facility-related matters, including office access, maintenance requests, security, workspace updates, and general workplace issues.
• Manage vendor and supplier relationships and oversee the procurement of office furnishings, equipment and operational requirements.
• Lead the implementation of approved process changes and support adoption across the team
• Serve as a senior resource and mentor to less experienced administration staff, providing guidance on service standards, complex and non-routine matters
• Provide administrative and logistical support for corporate events, office engagement initiatives and support for internal resource groups
• Support Executive Leadership Team members with administrative and operational tasks assigned
• Provide cross-departmental support to teams within Corporate Services, Human Resources, Finance, Marketing, Risk & Legal, and IT
• Manage vendor and supplier relationships and oversee the procurement of office furnishings, equipment and operational requirements
• Lead assigned administrative projects and operational improvement initiatives in support of business objectives and organizational priorities.

WHAT YOU BRING:

• Minimum of 10 years of experience in office administration in a professional services environment (engineering consulting preferred)
• Demonstrated experience coordinating complex administrative & operational activities involving multiple stakeholders, vendors, facilities & business function
• Advanced proficiency in Microsoft 365 applications and collaborative business tools
• Diploma in business administration, Office Administration, or related discipline
• Experience coordinating executive business travels
• High level of organizational skills, accuracy, and attention to detail
• Flexible attitude at work with good judgment
• Ability to manage multiple overlapping assignments
• Excellent communication and interpersonal skills
• Demonstrated problem-solving ability, attention to details, sound judgment, discretion, and a proactive approach to continuous improvement
• Maintain confidentially of any sensitive information exposed to
  
  

ABOUT BINNIE:

We are the people behind the infrastructure you use every day. We’re small enough to know each other’s names, and big enough to be where we’re needed. As an employee-owned firm, which has been recognized as a great employer for many years, we take pride in our work and are respected as one of the top engineering firms in British Columbia.  We support some of the most important infrastructure in the province and beyond.

We’re looking for professionals who want to build careers and communities that last. We can’t do it without you.

THE PERKS:

People come first. We support you with the education, mentoring, and growth opportunities you need to build an interesting career. As an employee-owned firm, we create a clear internal growth path that can keep up with even the most ambitious professionals. Whether it’s through our Employee Resources groups like Young Professionals and RISE; our mentoring programs, Binnie Banters speech club, Movember, or book club, everyone can get involved in their own way.

The salary for this position is commensurate with experience; the salary range for this position is $65,000 - $75,000 annually. The final salary for this role may vary based on several factors, including relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. Please note that the salary range provided in this job posting may be subject to change for business purposes.

Interested in this job?

Let us know why you want to work at Binnie, and why you would be a fit as our next Corporate Administrator. Submit your application at the above link.

Binnie embraces diversity and is committed to creating an inclusive environment for everyone. We are an equal opportunity employer and welcome any and all qualified applicants.

If you require accommodation at any time throughout the recruitment process, please contact our Human Resources team.