Compliance Analyst

Job Description

The Office of Research has an outstanding opportunity for a Compliance Analyst (E S 8) (Temporary – 6 months) to join their team.

About this Opportunity

Reporting to the Director of Compliance, the Compliance Analyst (E S 8) (Temporary – 6 months) is responsible for professional-level administration and coordination in the areas of conflict of interest and outside work programs in the Office of Research.

This position is eligible for telework.

Key Responsibilities

30% - Faculty Outside Work Program: Under the guidance of the DC, the CA manages intake process of Faculty Outside Work Forms as prescribed by Executive Order No 57. Responsible for document intake and preliminary analysis, data entry, acknowledgement of forms not requiring deeper review, triaging to research security office review when applicable, approval tracking, approval issuance, and program metrics. Primary responsibility for database and related records retention management and communicating review outcomes to faculty, department liaisons, and other central offices as needed. Maintain process documentation, version logs, and user guides to support training and audit readiness. Analysis of forms, elevating those requiring deeper review to the DC with review recommendations up to and including recommendations for conflict or risk management. Act as a service and inquiry point of contact for faculty and administrators via phone and email for the Outside Work program. Under the direction of the DC, this position will also be responsible for special projects and reports related to Faculty Outside Work.

40% - Financial Conflict of Interest (FCOI) Program: The CA will support the FCOI program by conducting pre-reviews of the Significant Financial Interest (SFI) and Technology Transfer disclosures for completeness.  The CA collaborates with University researchers and administrators within the schools and colleges to ensure complete SFI disclosures are submitted in a timely and accurate manner. The CA will also work with University partner offices to ensure researcher compliance with GIM 10.  The CA will ensure delivery of management plans to Investigators, appropriate leadership, and relevant University offices (e.g. the Office of Sponsored Programs and the Human Subjects Division). In addition, the CA will work with the Compliance Team to ensure accurate tracking of required FCOI training for faculty and assist with maintaining FCOI database records and workflows.  

30% - Conflict of Commitment - Using technical knowledge of State and Federal Regulations regarding conflicts of interest and commitment, including University policies for Financial Conflict of Interest Policy (GIM 10),  Outside Professional Work Policy (Executive Order 57), Employee Responsibilities and Employee Conflict of Interest (Executive Order 32), and federal definitions of Conflict of Commitment, the CA helps ensure compliance of UW Faculty and Investigators, and other covered individuals involved on sponsored programs by carrying out pre-review at required stages of grant approvals, including the proposal stage. The CA coordinates with researchers and research administrators and communicates with department chairs and administrators, to ensure compliance is documented in the relevant University systems that support the work (i.e., Financial Interest Disclosure System;  UW Connect ticketing system; outside work records), and serves as liaison to other central campus offices for inquiries related to conflicts of interest (e.g. CoMotion (technology transfer office), Office of Sponsored Programs, Research Security Office). The CA will communicate review outcomes as part of research administration workflow.  The CA may also assist the Compliance team in the coordination of expanded monitoring of compliance with Outside Professional Work for Compensation, associated Significant Financial Interest (SFI) disclosures, and compliance with issued Conflict Management Plans (CMPs) or Risk Mitigation Plans to manage Conflict of Commitment.

Lead Responsibilities:

• Conducts preliminary review of Requests for Approval of Outside Professional Work for Compensation (Form 1460).

• Conducts Conflict of Commitment pre-review.

• Conducts pre-reviews on SFI disclosures and related sponsored programs.

• Conducts pre-review for Technology Transfer disclosures.

• Collaborates with University researchers and departments to ensure complete SFI disclosures or conflict of commitment information requests are submitted in a timely and accurate manner.

• Communicates with central campus offices as needed to ensure compliance with FCOI policy in research, teaching, and technology transfer.

• Communicates with central campus offices as needed to ensure disposition of Conflict of Commitment decisions as part of the research administration workflow.

• In collaboration with the Compliance Team, supports implementation of University initiatives or training to reduce administrative burden on researchers while enhancing overall compliance.

• Maintain current and accurate required Federal and Public Reporting of FCOI Data.

• Provides customer service by phone, virtual meetings, or email or via UW ticketing systems; triage outside work/SFI/FIDS/COC inquiries sent to the Compliance Team or Research Security Office shared email accounts/UW Connect ticketing.

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Department.

• Bachelor’s degree in business, science, communications, or risk assessment, or equivalent, and

• Two years of experience in a risk management, legal, or compliance role.

Additional Qualifications

• Proficiency with Microsoft Excel, including preparing internal reports, Word, PowerPoint, Outlook, Teams, and databases and Zoom in a Windows environment.

• Experience with creating data visualizations, such as with Power BI.

• Exceptional verbal and written communication skills.

• Demonstrated experience working in a large, highly structured environment.

• Ability to make decisions and problem solve independently with a high degree of reliability, accuracy, and productivity.

• Ability to manage a high volume of time sensitive materials within a specialized database.

Working Conditions

• This position is eligible for remote work.

About the Team

The Office of Research is led by the Vice Provost for Research and oversees three administrative units: Human Subjects Division (HSD), Office of Sponsored Programs (OSP), and Office of Research Information Services (ORIS). We have two research units: The Applied Physics Laboratory and the Washington National Biomedical Research Center.

https://research.washington.edu/research/or/

https://research.washington.edu/research/financial-conflicts-of-interest-fcoi/

https://research.washington.edu/research/compliance/outside-professional-work-for-compensation-form-1460/

Compensation, Benefits and Position Details

Pay Range Minimum:

$78,600.00 annual

Pay Range Maximum:

$84,000.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-temporary-per-diem-and-less-than-half-time/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a temporary position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable

About the UW 

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.  

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. 

Our Commitment 

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected]. 

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.