Swagelok

Manufactures industrial fluid systems and services

Supply Chain Specialist

Supply Chain ManagementUpdated on Nov 13

Full-timeFremont, CA, USA$80.3k - $138.5k /yrIn-person

About the Job

Requirements

A bachelor's degree from a four-year college or university and 4+ years of related experience in distribution or manufacturing, or an equivalent combination of education and experience.
Knowledge of supply chain planning and inventory management, including material requirements planning, forecasting, inventory analysis, and demand planning.
Ability to develop supplier relationships and manage supplier performance and responsiveness.
Ability to evaluate sourcing options, negotiate pricing and commercial terms, and identify opportunities to improve cost, quality, and service.
Ability to analyze supplier, inventory, and operational data to identify trends, assess risk, and support data-driven decisions.
Ability to identify supply chain risks and develop mitigation strategies, applying structured problem-solving techniques to supplier and operational issues.
Ability to collaborate across functions, including Sales, Operations, Engineering, Quality, and Finance.
Effective verbal and written communication skills for communicating supplier expectations, business requirements, performance concerns, and project updates.
Knowledge of continuous improvement methodologies to improve processes, reduce waste, improve service levels, and operational effectiveness.
Proficiency in ERP and material requirements planning systems, Microsoft Excel, reporting tools, and supply chain technologies used for planning, purchasing, and supplier management.

Responsibilities

Manage assigned suppliers and commodities to achieve service, quality, cost, and delivery objectives.
Develop and execute supplier improvement plans and recovery actions when performance gaps exist.
Track, evaluate, and report supplier quality and performance benchmarks and risks associated with preferred supply-base selection, including on-time delivery, lead times, and capacity.
Support supplier qualification, onboarding, and Approved Supplier List maintenance.
Obtain quotes and evaluate supplier proposals.
Negotiate pricing, lead times, and commercial terms with suppliers.
Identify and implement cost-reduction opportunities.
Support supplier selection decisions based on quality, delivery, cost, capacity, and risk.
Analyze material requirements planning signals, forecasts, production schedules, or authorized purchase requests as required.
Plan and manage purchase orders.
Minimize material shortages, excess inventory, and obsolescence.
Resolve, communicate, and mitigate purchase-order issues, invoice discrepancies, returns, and quality problems in a timely manner.
Assess, prioritize, and mitigate supply-chain risks affecting business continuity.
Recommend alternate sources and recovery strategies based on cost, quality, delivery, and risk considerations.
Partner with Finance, Operations, Engineering, Quality, and Sales.
Lead supply-chain improvement and Lean initiatives to improve supplier performance, inventory effectiveness, and operational efficiency.
Encourage and coordinate early supplier involvement in highly technical or complex new-product part designs, using suppliers’ expertise to optimize quality and manufacturability.
Ensure material is available at the right time to meet internal and external customer requirements, with quality material or parts procured on time and at the right cost for Sales and Production needs.
Source products from assigned suppliers or commodities, track and manage supplier metrics, and maintain supplier and item master system data.

Desired Qualifications

ASCM Certified Supply Chain Professional (CSCP), ASCM Certified in Planning and Inventory Management (CPIM), ASCM Supply Chain Procurement Certificate, or equivalent.
Six Sigma Green Belt, or equivalent.

The primary role of a Supply Chain Specialist is to add value to Swagelok Northern California’s supply chain through cost savings initiatives, supplier relationship management, supplier selection and development, risk mitigation, and planning and forecasting. The Supply Chain Specialist is responsible for ensuring that material is available at the right time to meet internal and external customer requirements.

Key to this role is ensuring quality material and/or parts are procured so they are available on-time and at the right cost to support Sales and Production needs that meet our customer’s requirements.

The Supply Chain Specialist is primarily responsible for sourcing products from assigned suppliers/commodities, tracking/managing supplier metrics, and maintaining the Approved Supplier List (ASL) and Supplier/Item Master system data.

Supplier Relationship & Performance Management

Manage assigned suppliers and commodities to achieve service, quality, cost, and delivery objectives.
Develop and execute supplier improvement plans and recovery actions when performance gaps exist.
Regularly track, evaluate, and report supplier quality and performance benchmarks and risks associated with the preferred supply base selection (On-Time Delivery, Lead Times, Capacity, etc.).
Support supplier qualification, onboarding, and Approved Supplier List maintenance.

Strategic Sourcing & Cost Management

Obtain quotes and evaluate supplier proposals.
Negotiate pricing, lead times, and commercial terms with suppliers.
Identify and implement cost reduction opportunities.
Support supplier selection decisions based on quality, delivery, cost, capacity, and risk.

Planning & Inventory Management

Analyze MRP signals, forecasts, and production schedules or authorized purchase requests, as required.
Plan and manage purchase orders.
Minimize material shortages, excess inventory, and obsolescence.

Supply Risk & Business Continuity

Ensure the timely resolution, communication, and mitigation of PO issues, invoice discrepancies, returns, quality problems, etc.
Assess, prioritize, and mitigate supply chain risks affecting business continuity.
Recommend alternate sources and recovery strategies based on cost, quality, delivery, and risk considerations.

Continuous Improvement & Cross-Functional Collaboration

Partner with Finance, Operations, Engineering, Quality, and Sales.
Lead supply chain improvement and Lean initiatives that improve supplier performance, inventory effectiveness, and operational efficiency.
Encourage and coordinate early supplier involvement in highly technical and/or complex new product part designs using the suppliers’ expertise to optimize quality and manufacturability.

Skills & Competencies

Supply Chain Planning & Inventory Management. Utilizes MRP, forecasting, inventory analysis, and demand planning principles to ensure material availability while minimizing excess inventory and obsolescence.
Supplier Relationship Management. Develops productive supplier relationships that improve supplier performance, responsiveness, collaboration, and long-term business outcomes.
Strategic Sourcing & Negotiation. Evaluates sourcing options, negotiates pricing and commercial terms, and identifies opportunities to improve cost, quality, and service performance.
Data Analysis & Decision Making. Analyzes supplier, inventory, and operational data to identify trends, assess risk, and support data-driven decision making.
Risk Management & Problem Solving. Identifies supply chain risks and develops mitigation strategies while applying structured problem-solving techniques to resolve supplier and operational issues.
Cross-Functional Collaboration. Works effectively with Sales, Operations, Engineering, Quality, and Finance to align supply chain activities with organizational objectives.
Effective Verbal & Written Communication. Communicates supplier expectations, business requirements, performance concerns, and project updates clearly and professionally.
Continuous Improvement. Identifies opportunities to improve supply chain processes, reduce waste, improve service levels, and enhance operational effectiveness through continuous improvement methodologies.
Systems & Technology Proficiency. Proficient in ERP/MRP systems, Microsoft Excel, reporting tools, and supply chain technologies used to support planning, purchasing, and supplier management.

Education & Work Experience

Required:

Bachelor’s Degree from a four-year college or university and 4+ years related experience in distribution or manufacturing; or equivalent combination of education and experience

Preferred:

ASCM Certified Supply Chain Professional (CSCP), ASCM Certified in Planning and Inventory Management (CPIM), or ASCM Supply Chain Procurement Certificate, or equivalent
Six Sigma Green Belt, or equivalent

About the Company

Swagelok

Manufactures industrial fluid systems and services

Swagelok provides industrial fluid-system components and engineering services to contain, control, and transfer liquids and gases in critical applications. It designs and manufactures fittings, tubing, valves, hoses, sensors, and related hardware, backed by engineering support that tailors solutions to specific processes. It differentiates itself with a global, privately held, asset-light manufacturing and distribution network across 70 countries and a long track record since 1947, delivering broad product coverage and local support. Its goal is to meet evolving customer needs by delivering reliable products and services while investing in people, capabilities, and the supply chain for the benefit of customers, communities, and colleagues.

Company size: 1,001-5,000
Company stage: Not listed
Total funding: Not listed
Headquarters: Solon, IA
Founded: 1965

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