Brazos Valley Food Bank

Nonprofit food bank distributing to partners

Accounting and Finance Specialist

BookkeepingConfirmed live in the last 24 hours

Part-timeBryan, TX, USA$17.66 - $20.19

About the Job

Requirements

A high school diploma is required.
At least 2 years of bookkeeping experience or an equivalent combination of education and experience is required.
Ability to work collaboratively with other staff and departments to complete tasks is required.
Proficiency in accounting software is required.
Proficiency in Microsoft Office, particularly Excel and its full range of functions, is required.
Experience working with and saving to a public drive is required.
Proficiency using email, including Outlook, and web-based tools is required.
Experience in Adobe Acrobat is required.
Experience using a copier, scanner, shredder, multi-line phone system, and remote deposit terminal is required.
Ability to set priorities and plan effectively, manage multiple tasks with attention to detail and minimal direction, and follow through is required.
Clear understanding of the importance of communication with a supervisor and others across the organization is required.
Customer service skills in audio and written communication, internally and externally, are required.
Integrity and understanding of the confidentiality necessary for the role are required.
Good judgment and discretion, strong ethical character, and firm boundaries are required.
Ability to work cooperatively under pressure with a diverse range of people is required.
Ability to problem-solve and recognize when a situation should be escalated to the Accounting & Finance Professional is required.
Ability to communicate internally and externally to obtain clarity and additional detail is required.
Ability to accept constructive criticism is required.
Ability to pass a criminal background check is required.
Ability to perform the stated physical activities, including lifting and carrying up to 50 pounds, and to operate a motor vehicle and motor equipment is required.
Must be willing and able to attend fundraisers that may occur outside standard working hours.

Responsibilities

Prepare, process, and record remote deposits.
Enter payments into the inventory system.
Reconcile cash, credit card, and online giving.
Monitor and assist with accounts payable processing, including gathering supporting documentation and approvals.
Assist with gathering information for and preparing the annual budget.
Prepare general ledger and journal entries and assist with month-end procedures.
Maintain Excel spreadsheets containing financial information.
Assist with payroll.
Assist the Accounting & Finance Professional with historical data and reporting for annual organizational budget development, monthly financial compilations, funding applications and progress reports, grant and contract reimbursement requests, and questions from directors and managers about expense coding, balances, and budget-to-actual figures.
Assist with collecting, counting, tracking, and depositing funds during special events and fundraisers hosted throughout the year.
Assist the Accounting & Finance Professional with reconciliation and reporting of event and fundraiser proceeds and expenses.
Prepare bills and expenses for payment.
Prepare bank deposits.
Maintain orderly paper files, including vendor, grant, contract, and audit files.
Organize electronic files by saving and labeling them or filing them correctly according to the organization's system.
Perform other assigned tasks, including data entry, scanning, saving, labeling, and filing.
Proactively assist the organization in adhering to generally accepted accounting principles, auditor recommendations, and donor restrictions.
As directed by the Accounting & Finance Professional, work with independent financial auditors conducting the annual audit and external certified public accountants preparing monthly financial compilations to provide needed data, information, and reports.
Perform other duties as assigned.

Desired Qualifications

Some job-related college coursework is preferred.
Experience tracking expenses for grants is preferred.
Experience with nonprofit financials, including tracking restricted funding, is preferred.
Proficiency in QuickBooks Online Advanced is preferred.
Experience with other nonprofit management tools, such as donor databases and inventory management software, is preferred.

Accounting & Finance Specialist Job Description
Facility: Brazos Valley Food Bank (BVFB) Status: Part-time (non-exempt , 12-16 hrs/wk)
Position: Accounting & Finance Specialist (AFS) Department: Administration
Reports to: Accounting & Finance Professional (AFP)
Job Summary:
The Accounting & Finance Specialist (AFS) is responsible for BVFB’s day-to-day bookkeeping and accounting administrative tasks. Working hours can be spread throughout M-W or M-T, in whatever way is best for the organization and the employee.
Job Duties:
General Bookkeeping

Preparation, processing, and recording of remote deposits.
Entry of payments into inventory system.
Cash, credit card, and online giving reconciliations.
Monitoring and assisting with accounts payable processing, including gathering. supporting documentation and approvals.
Assist with gathering information for and preparation of annual budget.
General ledger and journal entries, assistance with month-end procedures.
Maintain excel spreadsheets containing financial information.
Assists with payroll.

Financial Reporting

Assist AFP with historical data and reporting for:
- Annual organizational budget development
- Monthly financial compilations
- Funding applications and progress reports
- Grant/Contract reimbursement requests
- Director and Manager questions about expense coding, balances, budget to actuals, etc.

Special Events

Assist with the collection, count, tracking, and deposit of funds during various special events and fundraisers hosted throughout the year
Assist AFP with reconciliation and reporting of event and fundraiser proceeds and expenses

Clerical

Bill and expense preparation for bill payment
Bank deposit preparation
Maintain orderliness of paper files (vendor, grants, contracts, audit, etc.)
Organization of electronic files (saving and labeling and/or correctly filing) per BVFB system
Other, including, but not limited to data entry, scanning, saving, labeling, and/or correctly filing

Other

Proactively assist BVFB in adhering to GAAP, auditor and donor restrictions and recommendations.
When directed by the AFP, work with independent financial auditors who audit BVFB annually, as well as external CPAs who prepare the monthly financial compilations, to provide needed data, information, and reports.
Other duties as assigned

Qualifications

Educational

Required: High School Diploma
Preferred: Some job-related college coursework

Professional

Required:
- Minimum of 2 years of bookkeeping experience or equivalent combination of education and experience.
- Proven ability to work collaboratively with other staff/departments to complete tasks.
Preferred:
- Experience tracking expenses for grants.
- Experience with non-profit financials, including tracking restricted funding.

Knowledge, Skills, and Abilities

Computer/Technical Skills
- Required:
  - Proficiency in accounting software.
  - Proficiency in Microsoft Office, in particular Excel and its full range of functions
  - Experience working with and saving to a public drive
  - Proficiency using email (Outlook) and web-based tools
  - Experience in Adobe Acrobat
  - Experience using a copier, scanner, shredder, multi-line phone system, and remote deposit terminal.
- Preferred:
  - Proficiency in QuickBooks Online Advanced
  - Experience with other non-profit management tools (donor databases, inventory management software)

Other
- Must be conscientious, with meticulous attention to detail
- Must be highly organized and structured
- Must understand the importance of precision and timeliness in financial transactions
- Ability to understand the importance of their role within the Administration Department, as well as the larger organization
- Ability to set priorities and plan effectively
- Ability to manage multiple tasks with attention to detail, minimal direction and proven follow-through
- Clear understanding of the importance of communication with supervisor, as well as others across the organization
- Exceptional customer service skills – audio and written, internally and externally
- Integrity and understanding of confidentiality necessary
- Rule follower – someone who does not take shortcuts
- Exercises good judgement and discretion
- Strong ethical character with firm boundaries
- Ability to work cooperatively under pressure with a diverse range of people
- Ability to problem solve, with an understanding of when a situation needs to be lifted up to the AFP for guidance
- Ability to communicate with others internally and externally for clarity, additional detail, etc.
- Passion for the mission of feeding people
- Must be able accept constructive criticism
- Must be able to pass criminal background check

This position's pay range is $17.66 - $20.19

Physical Requirements:
Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry up to 50 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.
Working Conditions:
Conditions may include working inside, working outside, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. Must be willing and able to attend fundraisers that may occur outside of standard working hours.
Equipment:
Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, and automobile.

This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at anytime at the sole discretion of the Brazos Valley Food Bank.

The Brazos Valley Food Bank is an Equal Opportunity Employer (EOE).

About the Company

Brazos Valley Food Bank

Nonprofit food bank distributing to partners

BVFB coordinates hunger relief in the Brazos Valley by partnering with 35 local food pantries, emergency shelters, and community organizations to gather, sort, store, and distribute food to people in need. It sources food from drives, donations, and surplus from grocery stores and manufacturers, and then passes it to partner agencies that serve low-income families, children, seniors, and individuals in crisis. Unlike some organizations, BVFB relies on a regional network and volunteers, and it combines food logistics with community advocacy and education. Its goal is to reduce hunger and improve food security in the Brazos Valley by coordinating donations, logistics, and partnerships to feed people in need.

Company size: 11-50
Company stage: Not listed
Total funding: Not listed
Headquarters: Bryan, TX
Founded: 1985

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