Business Administrator

The Intelligent Conversation and Communications Cloud (IC3) Business Management Office (BMO) consists of a Chief of Staff, Business Managers and Business Administrators that provide strategic and operational support across the IC3 organization, driving rhythm-of-business processes, financial planning, and resource management. Our team ensures alignment between leadership priorities and execution, enabling IC3 to deliver on its mission efficiently and effectively. 

We are seeking a highly motivated, detail-oriented Business Administrator to support the IC3 organization. As a trusted partner and point of coordination, you will blend proactive planning with responsive support to keep operations running smoothly. This role encompasses team support, calendar management, budget tracking, space management, and overall business operations. Your presence onsite is required to maintaining a vibrant, inclusive team culture and ensuring seamless operational support. The ideal candidate thrives in a fast-paced environment, demonstrates sound judgment, and brings enthusiasm for helping others, streamlining processes, and enabling strategic priorities. 

This position is based in Redmond, Washington and requires the employee be in the office a minimum of 3 days per week.

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

• Coordinate onboarding for new employees, vendors, and interns (e.g., equipment orders, workstation setup, distribution lists, security groups) and serve as primary contact for questions. 

• Provide in-person assistance for team experience activities, workspace logistics, and supply management. In-person support at the Vancouver office will be required periodically.

• Partner with managers and space planners to maintain accurate space assignments and utilization data, for space planning and move logistics as necessary. 

• Track and process discretionary budgets and expense reports in compliance with Microsoft policy. 

• Coordinate meeting logistics, including room bookings, virtual setup, and catering. 

• Plan and execute team events, including itineraries, communications, and post-event follow-up. 

Leader Support 

• Provide strategic calendar and time planning support for an org leader and align calendar to their preferences and style. 

• Arrange travel as needed for an org leader, ensuring compliance with policies and documentation requirements. 

• Manage expenses and expense reports for an org leader in compliance with Microsoft policy. 

Business Operations Support 

• Collaborate with the IC3 Business Management Office to drive organizational effectiveness. 

• Support rhythm-of-business activities by scheduling and meeting logistics aligned with the team’s business cadence. 

• Create purchase orders (POs) and track non-people spend to ensure accurate financial reporting and compliance with Microsoft policies. 

• Support headcount reporting and onboarding/offboarding processes, including staff movement, transfers, and transactions in relevant tools (Employee Central, The Oracle, etc.) 

• Partner with Global Talent Acquisition and hiring managers to ensure smooth recruitment and onboarding. 

• Foster an inclusive team culture, contribute to team morale, and participate in the Business Support community. 

• 2+ years administrative, business support, and/or customer service experience.

Preferred Qualifications: