Manager, Clinical Research Finance Operations - Office of Clinical Research

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Manager, Clinical Research Finance Operations (Office of Clinical Research)

Job Profile Title

Manager D, Research, Administration

Job Description Summary

Responsible for the overall clinical research financial management and other financial matters of the School/Center. Will manage proposal development, budget development and related pre-award activities for diverse clinical research sponsor portfolio. Manage post award activities including account set up, monitor and review of all sponsored projects expenditures including fund projections. Monitor and enforce compliance with sponsor guidelines and meet with Principal Investigators to discuss and advice on any financial issues related to their portfolio. Will actively participate in specific projects and will be greatly involved in a more complicated contract.

Job Description

Description:

Responsible for the overall clinical research financial management and other financial matters of the School/Center. Will manage proposal development, budget development and related pre-award activities for diverse clinical research sponsor portfolio. Manage post award activities including account set up, monitor and review of all sponsored projects expenditures including fund projections. Monitor and enforce compliance with sponsor guidelines and meet with Principal Investigators to discuss and advice on any financial issues related to their portfolio. Will actively participate in specific projects and will be greatly involved in a more complicated contract.

Job Duties

• Working with clinical investigators in the budget development, negotiation, and approval of both sponsored and internally-funded clinical research budgets.
• Reviewing clinical research protocols for resource and financial implications. 
• Understanding and keeping current with FDA and Medicare regulations applicable to clinical trials. 
• Understanding interaction of Medicare regulations and/or third-party insurance to develop clinical trial budgets. 
• Preparing financial analyses, as necessary, and serving as a resource to clinical investigators.
• Working with the Managers of Clinical Research Billing and Clinical Research when necessary. 
• Following institutional and departmental policies and procedures when developing, reviewing and approving budgets.
• Developing templates to ensure all costs related to clinical research are captured.
• Developing invoice templates and working with the clinical research team to ensure timely submission of invoices to the Sponsor. Working with the Office of Research Services to ensure accurate accounting of receivables.
• Working with the Department Research/Grant Administrators to ensure that all relevant study expenditures have been expensed to the appropriate sponsored research account.
• Communicating in writing and verbally with investigators, study coordinators, department administrators, sponsors and others within the clinical research infrastructure about clinical research financial services. 
• Serving as a resource to the research community on clinical research-related and administrative issues.
• Advising principal investigators, researchers and staff in the compliant fiscal conduct of all projects. 
• Ensuring financial compliance with institutional, federal and non-federal policy, rules and regulations.

Qualifications

Bachelor's Degree and 5 to 7 years of experience or an equivalent combination of education and experience required. Master's Degree preferred, preferably in business administration, accounting, finance, or equivalent experience.  Five to seven years of progressively greater responsibility with experience in one or more of the following areas:  clinical research operations, hospital and professional billing, grants management and finance.

Strong knowledge of financial management, healthcare billing and reimbursement, financial systems, and facilities.  Ability to manage multiple responsibilities in a time-sensitive manner while working effectively with diverse internal and external constituencies.

Proven ability to interact with all levels of senior leadership internal and external to the organization.

Resume and cover letter required with application

Targeted Pay Range: $89,000- $95,000

This Targeted Pay Range is only applicable to this job posting. All salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Hybrid Eligible - This position is eligible for a hybrid work schedule with a work week divided between working onsite and working remotely.

Job Location - City, State

Philadelphia, Pennsylvania

Hybrid Eligible - This position is eligible for a hybrid work schedule with a work week divided between working onsite and working remotely.

Department / School

Perelman School of Medicine

Pay Range

$79,500.00 - $89,000.00 Annual Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement 

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin(including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protectedunder applicable federal, state or local law.

Special Requirements 
Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

• Flexible Work Hours:Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay