Trilon Group

Infrastructure consulting for transportation and water

Strategic Fleet Manager

Logistics & TransportationUpdated on Nov 13

Full-time$75k - $95k /yr

About the Job

Requirements

A bachelor's degree in Business Administration, Logistics, Supply Chain, or a related field is required; equivalent experience is considered.
At least 3 years of experience in fleet management, transportation, or a related field is required.
Proven experience managing third-party fleet management companies is required; experience with Holman is preferred.
A strong understanding of fleet compliance, safety regulations, and risk management is required.
Project management skills and proficiency in communication and stakeholder engagement are required.
Proficiency in telematics systems and fleet management software is required.
Strong analytical and problem-solving skills focused on cost control and process improvement are required.
Experience managing diverse vehicle types, including specialty vehicles and heavy equipment, is required.
Familiarity with environmental and safety compliance, including Department of Transportation and Occupational Safety and Health Administration requirements, is required.
Experience in multi-site or multi-company fleet operations is required.

Responsibilities

Serve as the primary point of contact for fleet-related matters, including driver communications, stakeholder updates, and leadership reporting.
Partner with fleet leadership, organization leadership, and Holman Fleet Management Company for strategic program support and execution.
Lead the transition and integration of new acquisitions into the Holman program.
Manage the strategic rollout of supplementary programs, preferred vendor solutions, and vehicle upfitting initiatives.
Oversee vehicle registration, licensing, and insurance documentation across all company-leased vehicles.
Ensure insurance, maintenance logs, registrations, motor vehicle records, and driver details are current and accurately uploaded to the fleet management system.
Manage the database of company-owned and leased assets, including specialty vehicles, heavy equipment, LiDAR, and survey equipment.
Analyze vehicle utilization regularly and identify opportunities for optimization, including transitions from mileage reimbursement to company vehicles.
Standardize upfitting packages and analyze cost savings associated with consolidated solutions.
Collaborate with Procurement and Finance to manage the fuel program and associated rebate opportunities.
Collaborate with Environmental Health and Safety and Risk/Legal teams to implement and communicate vehicle safety policies, accident prevention strategies, and incident reporting procedures.
Monitor driver safety metrics, maintain motor vehicle record compliance, and ensure insured drivers meet corporate standards.
Lead safety and compliance communications across fleet personnel and maintain alignment with industry standards.
Manage and monitor telematics program adoption, and generate reports and insights based on usage and key performance indicators.
Maintain a centralized fleet and equipment database with real-time visibility and reporting capabilities.
Monitor agreed-upon key performance indicators for fleet and safety operations, including fleet management company performance metrics.
Participate in regular Fleet Leadership calls to provide company updates, review industry trends, and align on continuous improvement goals.
Facilitate internal fleet team meetings to drive knowledge sharing, promote best practices, and ensure alignment with corporate goals.

Desired Qualifications

Experience managing third-party fleet management companies, preferably with Holman.

The Mannik & Smith Group, Inc. (MSG) is a people focused, award-winning, full-service consulting firm that offers a wide array of services including civil and geotechnical engineering, environmental consulting, planning, landscape architecture, agriculture, surveying and construction support. Our talented staff of more than 650+ professionals deliver integrated planning, design, engineering and construction solutions.

Due to MSG's continued growth, a new opening is available for a Strategic Fleet Manager to join the organization based out of the Maumee, OH or Detroit, MI office!

The Strategic Fleet Manager is responsible for the effective management, strategic oversight, and operational excellence of the vehicle fleet owned or leased by The Mannik & Smith Group. This role ensures optimal vehicle utilization, compliance with safety standards, and cost-effective operations. Working cross-functionally with company stakeholders, third-party fleet providers, and legal/risk teams, the Manager will lead initiatives to enhance safety, efficiency, and reliability across the entire fleet portfolio, including specialty and heavy equipment assets.

Fleet Strategy & Program Management

Serve as the primary point of contact for all fleet-related matters, including driver communications, stakeholder updates, and leadership reporting.
Partner with Trilon Fleet Leadership, Organization Leadership, and Holman Fleet Management Company (FMC) for strategic program support and execution.
Lead the transition and integration of new acquisitions into the Holman program.
Manage strategic rollout of supplementary programs, preferred vendor solutions, and vehicle upfitting initiatives.

Fleet Operations & Administration

Oversee vehicle registration, licensing, and insurance documentation across all company-leased vehicles.
Ensure all documentation (e.g., insurance, maintenance logs, registrations, MVRs, driver details) is current and accurately uploaded to the fleet management system.
Manage the database of all company-owned and leased assets, including specialty vehicles, heavy equipment, and technology-enabled platforms such as LiDAR and survey equipment.

Utilization, Cost Management & Optimization

Conduct regular analysis of vehicle utilization and identify opportunities for optimization, including transitions from mileage reimbursement to company vehicles.
Standardize upfitting packages and analyze cost savings associated with consolidated solutions.
Collaborate with Procurement and Finance to manage the fuel program and associated rebate opportunities.

Safety, Compliance & Risk

Collaborate with EHS (Environmental Health & Safety) and Risk/Legal teams to implement and communicate vehicle safety policies, accident prevention strategies, and incident reporting procedures.
Monitor driver safety metrics, maintain MVR compliance, and ensure all insured drivers meet corporate standards.
Lead safety and compliance communications across fleet personnel and maintain alignment with industry standards.

Telematics & Data Management

Manage and monitor telematics program adoption; generate reports and insights based on usage and KPIs.
Maintain a centralized fleet and equipment database with real-time visibility and reporting capabilities.

Performance Monitoring & Continuous Improvement

Monitor agreed-upon KPIs for fleet and safety operations, including FMC performance metrics.
Participate in regular Fleet Leadership calls to provide company updates, review industry trends, and align on continuous improvement goals.
Facilitate internal fleet team meetings to drive knowledge sharing, promote best practices, and ensure alignment with corporate goals.

Bachelor’s degree in Business Administration, Logistics, Supply Chain, or related field; equivalent experience considered.
3+ years of experience in fleet management, transportation, or related field.
Proven experience managing third-party fleet management companies (FMCs), preferably with Holman.
Strong understanding of fleet compliance, safety regulations, and risk management.
Excellent project management, communication, and stakeholder engagement skills.
Proficiency in telematics systems and fleet management software.
Strong analytical and problem-solving skills with a focus on cost control and process improvement.
Experience managing diverse vehicle types, including specialty and heavy equipment.
Familiarity with environmental and safety compliance (DOT, OSHA, etc.).
Experience in multi-site or multi-company fleet operations.

Working Conditions

Hybrid work model available after 90 days
Occasional travel may be required to company sites, vendor meetings, or industry conferences.
Non traditional work hours may be required.

About the Company

Trilon Group

Infrastructure consulting for transportation and water

Trilon Group provides infrastructure consulting in transportation, water, and municipal systems in the Mid-Atlantic region. It works by partnering with local governments, municipalities, and private clients to deliver planning, design support, and project management through fee-based engagements, expanding capabilities through alliances with firms like Rinker Design Associates and Wilson Engineers. The company differentiates itself with a platform-style growth approach backed by private equity and a People First culture focused on talent development. Its goal is to expand service offerings and market presence in the Mid-Atlantic by building scalable partnerships and using capital to support growth.

Company size: 51-200
Company stage: Growth Equity (Non-Venture Capital)
Total funding: $200M
Headquarters: Denver, CO
Founded: 2021

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