Health Sciences Department Coordinator - Egan School of Nursing & Health Studies

Job Description:

DIVISION: Academic Division

SCHOOL: Egan School of Nursing & Health Studies

GENERAL DESCRIPTION: The Health Sciences Department Coordinator serves as the operational owner for Egan’s Department of Health Sciences, accountable for the academic operations, program data, experiential placement planning, Workday data management and reporting, and governance support that sustain the Department’s programs. Reporting to the Associate Dean for Academic Affairs, with a coordinating relationship with the Chair of the Department of Health Sciences, the primary responsibilities of the position include maintaining the program data and documentation required for programmatic accreditation and institutional reporting, forecasting and tracking experiential placement demand against secured capacity, managing fieldwork and partner relationships, and serving as the operational liaison to central University offices across the Fairfield and Austin campuses.

KNOWLEDGE & SKILLS NEEDED:

The Health Sciences Department Coordinator must:

• Have a minimum of a bachelor’s degree in Public Health, Nutrition, or a related field.

• Have a minimum of five years of progressively responsible administrative or operational experience, preferably in higher education or health professions education.

• Have demonstrated proficiency with data reporting and integrated enterprise systems (Workday or equivalent).

• Have experience supporting programmatic accreditation or experiential placement.

• Demonstrate strong interpersonal, communication, organizational, and analytical skills, with accuracy and confidentiality in record-keeping.

HEALTH SCIENCES DEPARTMENT COORDINATOR RESPONSIBILITIES:

The Health Sciences Department Coordinator responsibilities include, but are not limited to:

• Owns day-to-day academic operations for the Department of Health Sciences, including course scheduling, catalog administration, and syllabus template administration.

• Supports Program Directors with enrollment tracking, student records, and program-level reporting.

• Manage logistics for DrPH program residency

• Coordinates faculty operational records, including workload data, credentialing, and qualification documentation.

• Administer and maintain Workday processes related to student advising, including coordinating advisor assignments and support advisor-related updates.

• Serves as operational liaison for the department to central University offices, including the registrar, admissions, and institutional research, across the N. Benson, Austin, and Bellarmine campuses.

• Provide administrative and logistical support for in-person academic and student events, include the Academic Exploration Fair, graduation events, research symposia, and related programming

• Update and maintain program materials, including program factsheets, list of PH minors, electives, and other student-facing resources.

• Coordinate honor society processes, including ordering certificates, maintaining lists of eligible students, and supporting related student recognition activities.

• Supports faculty searches, with logistics management, travel planning, interview scheduling, and search committee communications.

• Serves as operational liaison for the department to central University offices, including the registrar, admissions, and institutional research, across the North Benson and Austin campuses.

• Maintains departmental records, distribution lists, and program documentation; onboards and directs work study students and temporary administrative personnel.

• Maintains program data on an ongoing cycle, including completion, credentialing, certification, and outcome data, supporting programmatic accreditation and institutional reporting.

• Assembles and maintains the documentation trail for accreditation review, including data tables, evaluation records, and source documentation, so that reporting is prepared on a cycle rather than reconstructed at deadline.

• Prepares student onboarding, affiliation agreements, and logistics management for experiential learning of Health Sciences program students, in coordination with the Assistant Dean of Experiential Learning.

• Generates reports on enrollment, progression, completion, and outcome trends at the request of Department and School leadership.

• Coordinates logistics and communication for department and program stakeholder forums.

• Coordinates and completes surveys as necessary for accreditation and the operation of the school.

• Works with the Dean, Associate Deans, Program Directors, and administrative staff to prepare for accreditation site visits.

• Owns target placement tracking for Health Sciences experiential requirements, forecasting internship, fieldwork, and clinical rotation needs against secured site capacity and identifying gaps ahead of each term.

• Manages fieldwork and partner site relationships, serving as the operational point of contact and sustaining the partner pipeline that meets program placement demand.

• Maintains the record of Health Sciences placement sites and student placements by program, location, and term.

• Coordinates with the Student Success Coordinator on shared partner sites through a common partner registry, so that external partners engage with a single designated relationship owner.

• Supports student placement readiness and related compliance and onboarding documentation in coordination with the Division of Student Success.

• Provides governance and committee support for Department and curriculum bodies, including agendas and action item tracking and resolution.

• Manages program events, advisory meetings, external accreditor, and partner visits.

• Tracks program budgets and expenditures and supports grant-related reporting, as assigned.

• Provides shared administrative support, including room reservations and facilities ticket requests.

• Represents the department and the Egan School with professionalism, efficiency, and courtesy, consistent with the Jesuit mission of Fairfield University.

• Provides support to other Departments and the Divisions of Student Success, as requested.

• Contributes to the School by accomplishing related tasks, as needed and requested.

The expected wage range for this position is $29.97 to $32.97/hour.

Category:

Performs such other duties, responsibilities, and activities as required by supervisor and as departmental/University needs indicate. 

*Disclaimer

The above information indicates the general nature and level of work performed by employees within this classification. It is not designed to contain and should not be interpreted as a comprehensive inventory of all duties, responsibilities, activities, and/or qualifications required or expected of employees assigned to this job. Duties, responsibilities, and activities may change and new ones may be assigned at any time, with or without notice.

All offers of employment are contingent upon a satisfactory background check.

Fairfield University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Eligible employees may receive health, dental, retirement, paid time off, tuition benefits, and other benefits according to institutional policy. Fairfield University Benefits

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