Office Coordinator

Descripción del empleo

• Coordinating front of house operations by managing reception services, visitor access, biometric systems, and internal office communications.
• Managing office supply inventory, vendor relationships, equipment maintenance, and day-to-day facilities issues including cleanliness, safety, and functionality.
• Overseeing administrative workflows such as parking allocation, mail handling, internal records, and office-related expense reporting.
• Supporting event and meeting logistics, including room setup, catering, and supply management.
• Contributing to policy compliance and process improvement across all aspects of office infrastructure, collaborating closely with security, facilities, and technical teams.
• Plan and manage yearly department budget and resource allocation
• Coordinate front of house operations by managing reception
• Oversee that the reception area are kept tidy and clean always
• Update calendars and schedule meetings
• Random Reservations/bookings
• Oversee delivery of Incoming & outgoing correspondence
• Management of recycling and creating Eco-friendly environment
• Supervise Office related taxi services & transfers
• Cooperate with daily security questions, cooperation with security guards
• Manage swiped On system daily operations
• JIRA, ticket monitoring, re-assigning
• Supervise document flow for incoming/outgoing mails & cargo (Post Office, International courier services)
• Supervise Bio Star fingerprint access system, Access Cards, control of resignation files/ file administration in terms of Office Management needs
• Assisting other administrative staff with overflow work, including word processing, data entry and research.
• Additional projects based on Office Management needs
• Perform his/her duties in accordance with standards and procedures established by the company
• Comply to Internal Policy and instructions
• Perform job obligations in proper, high quality and timely manner
• Perform his/her duties in accordance with standards and procedures established by the company
• Comply to Internal Policy and instructions
• Perform job obligations in proper, high quality and timely manner
• Ensure  compliance and accuracy of the provided information
• Timely execution of any other reasonable tasks provided by the Direct Manager falling within the held position
• Replace colleagues during their vacations, sick leaves and other absences, provided that replacement take place during working time and shall not be considered as additional work
• Ensure full attendance at trainings and workshops necessary for job assignments according to the development plan and request of  the Direct Manager
• Be Care for assigned work resources and items
• Carry out the activities related to person safety
• Request the manager to provide timely and accurate job assignments and to secure necessary resources for execution of job responsibilities and tasks.
• Provide the manager proposals for work improvement.

Requisitos

• Secondary education. Preferably higher education
• Fluent English (verbal and written)
• Excellent written and verbal communication skills
• High sense of responsibility, punctuality, accuracy, and attention to details
• The ability to accurately fulfil the direct management orders and work tasks
• Tact and discretion, for dealing with confidential information
• Multitasking- flexible and adaptable approach to work, the ability to work with fast-paced, everchanging environment
• The ability to work independently and in a team
• At least 1 year experience in management, customer service, administration, or any other related field

Información adicional