Wing Assistant

Subscription-based virtual assistant services for businesses

Executive Assistant

Executive SupportConfirmed live in the last 24 hours

Full-timeRemote in USA

About the Job

Requirements

At least 3 years of experience as an Executive Assistant to C-level executives such as a CEO or COO.
A bachelor's degree or any certificate course is required.
Excellent phone, email, and instant messaging communication skills are required.
Excellent written and verbal English communication skills at least at B2 level are required.
Solid organizational and time-management skills are required.
Must be tech savvy and familiar with current technologies such as desktop sharing, cloud services, and Voice over Internet Protocol.
Experience with word-processing software and spreadsheets, such as Microsoft Office, is required.
Knowledge of online calendars and scheduling, such as Google Calendar, is required.
Must have a USB headset with noise cancellation, a working webcam, and a computer with at least a 1.8 GHz processor and 4 GB RAM.
Must have a primary cable internet connection of at least 25 Mbps and backup internet service of at least 10 Mbps.
Applicants must be located in the United States.

Responsibilities

Create and send statements or invoices, track payments, and record company expenses.
Gather information on trends, industry best practices, and other publicly available data, and prepare reports such as comparative analyses.
Store and organize documents and files.
Prepare lead lists, meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.
Research products, purchase goods, and secure samples.
Store, update, and collect information for marketing and sales campaigns through a customer relationship management system.
Monitor projects, conduct internal communications, and organize company data.
Coordinate team calendars, prevent scheduling conflicts, and ensure clients are on time and prepared for meetings.
Prepare itineraries and book hotels, rental cars, and other travel arrangements.
Convey information on incoming calls, make appointment calls, and conduct informational inquiries.
Reply to emails, follow up on correspondence, organize inboxes according to client preferences, and notify clients about important emails.
Synthesize data and other content into reports and presentation slides.
Upload videos, manage negative reviews, and keep account profiles up to date.
Complete ad hoc tasks.

Salary Range: 3200 to 5000 (Currency: USD) (Pay period: per-month-salary)

Please whitelist the domains "lever.co" and "hire.lever.co" with your email provider to make sure you get our emails.

Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize people who can do this successfully!

*Please only apply for this job if you are located in the US.

Executive Assistant (Remote)

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.

And we’re looking for an Executive Assistant to start immediately!

Duties and Responsibilities include but are not limited to:

1. Create and send statements or invoices, track payments, and record company expenses.

2. Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings (e.g., for comparative analysis).

3. Store and organize documents and files.

4. Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.

5. Research products, purchase goods & secure samples.

6. Store, update & collect information for marketing and sales campaigns through a CRM system.

7. Monitor projects, conduct internal communication & organize company data.

8. Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings.

9. Prepare itineraries, book hotels, rental cars, etc.

10. Convey information to incoming calls & make calls for appointments or conduct informational inquiries.

11. Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.

12. Synthesize data & other content into cohesive reports and presentation slides.

13. Upload videos, manage negative reviews, and keep the account profile up to date.

14. Ad hoc tasks

Qualifications:

• Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc)

• Bachelor's degree or any certificate course (required)

• Excellent phone, email, and instant messaging communication skills

• Excellent English communication skills, both written and verbal (at least B2 level)

• Solid organizational & time management skills

• Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP

• Experience with word-processing software and spreadsheets (e.g., MS Office)

• Knowledge of online calendars and scheduling (e.g., Google Calendar)

• Proactive attitude & willingness to be trained

Technical Requirements:

• USB Headset with Noise Cancellation feature

• Working Webcam

• Computer with at least 1.8 GHz processor and at least 4GB RAM

• Main Internet Service Speed: at least 25 Mbps cable connection

• Backup Internet Service Speed: at least 10 Mbps

Benefits:

• Performance Incentives

• Job Security and Stability

• Paid Training

• Inclusive Culture

• Upskilling Opportunities

• 100% Work-From-Home

• Exceptionally Supportive Team

• Opportunities for Career Growth

• Fun Work Environment

• Holiday & Overtime Pay

Schedule: US work hours (20-40 hours per week)

Location: This is a remote job

Salary:

• Entry Level (1-3 years of experience): Up to $3,200

• Intermediate Level (3-5 years of experience): Up to $4,000

• Expert Level (5+ years of experience): Up to $5,000

Please note:

• Only qualified candidates will be invited to take the assessment & scheduled for an interview.

• We have other vacancies that might interest your friends & colleagues. They can check us out at our Jobs Website.

• You may also refer your friends using our Affiliate Marketing Program and earn up to $30 if your referral is hired.

About the Company

Wing Assistant

Subscription-based virtual assistant services for businesses

Wing Assistant provides virtual assistant services for businesses, offering dedicated virtual assistants that work remotely on a full-time or part-time basis through a subscription model. Clients hire VAs who handle administrative tasks such as invoicing, payment tracking, and expense recording, while gaining complimentary access to the Wing Task Workspace App for communication, task management, file sharing, and screen recording. The service works by assigning a dedicated VA and, if needed, a Customer Success Manager plus thorough training for assistants to ensure consistent quality. This differentiates Wing Assistant through a strong emphasis on customer support and investment in VA training, with pricing tied to service level and hours required. The company’s goal is to help businesses run more efficiently by providing reliable, scalable administrative support via licensed remote assistants.

Company size: 1,001-5,000
Company stage: Seed
Total funding: $2.2M
Headquarters: Berkeley, CA
Founded: 2018

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