MAREK

Project Assistant

Accounts Payable/ReceivableConfirmed live in the last 24 hours

Full-timeAtlanta, GA, USANo salary listedIn-person

About the Job

Requirements

A High School Diploma or GED is required.
At least 2 years of related accounting or billing experience is required.
Knowledge of standard billing concepts, practices, and procedures is required.
Ability to prioritize and accurately manage project billing workflows at speed is required.
Demonstrated experience with Excel formulas, calculations, and spreadsheet management is required.
Customer service experience is required.
Exposure to accounting systems such as Oracle or JD Edwards is required.
Excellent verbal and written communication skills are required.
Ability to collaborate with all levels of management is required.
Strong relationship-building skills are required.
Strong numerical and reasoning skills are required.
Ability to meet deadlines and multitask in a fast-paced environment is required.
Proficiency with Microsoft Office, specifically Outlook, Word, and Excel, is required.
Ability to work overtime when job demands require it is required.

Responsibilities

Prepare, organize, and manage project files, correspondence, and related records.
Compile and prepare billing, pay application, job cost, and labor reports.
Enter the original project budget and update it throughout the project.
Price incoming work orders and invoice or prepare change order requests.
Create and maintain work order and change order logs.
Create and submit customer invoices and answer customer questions or resolve invoice issues.
Communicate with the project management team about change orders, work orders, labor, and material tracking.
Create, review, and track customer billing spreadsheets to manage account balances and identify outstanding debts or inconsistencies.
Work with the Credit Department to ensure customer invoices are processed and paid promptly.
Work with the Payroll Department and foremen to resolve issues caused by missing or invalid phase codes.
Review and track customer subcontract agreements and change orders.
Review and understand contract terms, billing requirements, and retention provisions.
Assist with Owner Controlled Insurance Program enrollment and submit monthly OCIP reports.
Submit certified payroll when required.
Monitor retention held and ensure its timely release after project milestones.
Ensure required supporting documentation, including lien waivers, certified payroll, and backup, is attached.
Submit compliance documents such as insurance certificates and OCIP or CCIP enrollments.
Provide Work in Progress reports.
Prepare labor and job cost transfers as necessary.
Assist fellow team members as needed.

Desired Qualifications

Knowledge of the construction industry is preferred.

Job Summary

MAREK is currently seeking a Project Assistant to join the team!

The Project Assistant provides administrative support to the project management team. Anywhere from clerical to compliance responsibilities including schedules of values and job cost accounting. This position will prepare, submit, and communicate with customers regarding invoices as well as maintain all job files and work with Project Managers to ensure that invoices are completed by respective deadlines.

Job Responsibilities

Prepare, organize, and manage all project files, file correspondence, and other related records.
Compile and prepare various reports, such as billing, pay applications, job cost and labor.
Enter the original budget and any updates that occur during the course of the project.
Price incoming work orders and invoice or prepare change order request.
Create and maintain work order and change order logs.
Create and submit customer invoices in a timely manner, along with answering customer questions or invoice issues.
Communicate with project management team on change orders, work orders, labor and material tracking.
Create, review, and track customer billing spreadsheets to manage account balances and discover any outstanding debts or other inconsistencies.
Work with the Credit Department to ensure customer invoices are processed and paid in a timely manner.
Work with Payroll Department and Foremen on issues that might occur due to missing or invalid phase codes.
Review and track customer subcontract agreements and change orders.
Review and understand contract terms, billing requirements, and retention provisions.
Assist with OCIP (Owner Controlled Insurance Program) Enrollment and Submit Monthly OCIP report.
Submit Certified Payroll when required.
Knowledge of AIA G702 Application and Certificate for Payment and G703 Schedule of Values Continuation Sheet and Change Order Logs.
Skilled in interpreting construction contracts, including billing schedules, lien waivers and retention clauses
Monitor retention held and ensure timely release after project milestones.
Ensure supporting documentation (e.g., lien waivers, certified payroll, backup) is attached as required.
Submit compliance documents such as insurance certificates and OCIP/CCIP enrollments.
Provide WIP (Work in Progress) reports.
Prepare labor and/or job cost transfers as necessary.
Assist fellow team members as needed.

Job Requirements

Education

High School Diploma/GED.

Experience

2+ years of related accounting or billing experience.
Strong knowledge of standard billing concepts, practices, and procedures.
Able to prioritize and manage workflow of project billing with accuracy and speed.
Demonstrated experience with excel formulas, calculations, and spreadsheet management.
Proven customer service skills.
Exposure to various accounting systems. (Oracle, JD Edwards, etc.)

Skills

Knowledge of the construction industry is preferred.
Excellent verbal and written communication skills.
Ability to collaborate with all levels of management.
Strong relationship building skills.
Strong numerical and reasoning skills.
Ability to meet deadlines and multi-task in a fast-paced environment.
Proficiency with Microsoft Office products specifically Outlook, Word, and Excel.
Professional attitude and reliable.

Physical Requirements and Work Environment

Work environment is an office setting (Non-Smoking).
Hours can be 7am to 4pm or 7:30am to 4:30pm, Monday to Friday.
Ability to work overtime if job demands require.

Direct reports

This position has no supervisory responsibilities for direct reports.

*We are an Equal Opportunity Employer*

About the Company

MAREK

Company size: Not listed
Company stage: Not listed
Total funding: Not listed
Headquarters: Not listed
Founded: Not listed

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