Full-Time
Maintenance Admin Support Specialist
I.Rice & Company
No salary listed
Philadelphia, PA, USA
In Person
Category
 Administrative & Executive Assistance (1) |
|---|
Required Skills
Inventory Management
GMP
Word/Pages/Docs
OSHA
Excel/Numbers/Sheets
Microsoft Outlook
Requirements
- A high school diploma or GED is required.
- At least 2 years of administrative experience in maintenance, manufacturing, industrial, or facilities environments is required.
- Strong computer skills, including Microsoft Excel, Word, and Outlook, are required.
- Experience using maintenance tracking systems is required.
- The candidate must have strong organizational, communication, and time management skills.
- The candidate must be able to manage changing priorities in a fast-paced team environment.
Responsibilities
- Create, update, and manage maintenance work orders and service requests.
- Maintain accurate maintenance records, equipment files, and preventive maintenance schedules.
- Coordinate scheduling for maintenance technicians, contractors, and vendors.
- Track maintenance inventory, spare parts, tools, and supplies.
- Process purchase requisitions, invoices, and maintenance-related documentation.
- Support compliance with safety, Good Manufacturing Practices, Occupational Safety and Health Administration requirements, and company policies.
- Assist with audits, inspections, and regulatory documentation.
- Communicate with production, sanitation, quality, and maintenance teams.
- Monitor and follow up on open work orders to ensure timely completion.