Administrative Support·Confirmed live in the last 24 hours·
Full-timePortland, OR, USA$33 - $35 /hr
About the Job
Requirements
Two to four or more years of property management, operations, or related experience.
A strong understanding of property operations and vendor management.
Proficiency in Microsoft Office Suite.
Strong organizational skills and attention to detail.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Excellent communication and problem-solving skills.
Self-motivation and ability to work independently and collaboratively.
Successful completion of pre-employment background screening and drug screening.
Responsibilities
Coordinate insurance claims from initiation through resolution with site teams, vendors, and carriers.
Coordinate vendors, including scheduling, communication, and follow-up to ensure timely completion of work.
Support capital expenditure projects by coordinating bidding processes, gathering proposals, and tracking approvals.
Coordinate business licenses, permits, renewals, and related documentation to help ensure properties remain compliant with applicable requirements.
Support new property acquisitions and discontinuations by coordinating utility setup, transfers, and closures related to new properties, ownership changes, and operational transitions, and maintain associated checklists.
Maintain accurate property and site tracking by Portfolio Supervisor.
Assist with data entry, updates, and ongoing maintenance of property lists and related records.
Track and process rebill information, ensuring timely and accurate entry and follow-up.
Serve as a point of contact between site teams, vendors, and internal departments.
Track ongoing projects and ensure timely completion of tasks and deliverables.
Provide supervisors with regular updates on project status, risks, and outstanding items.
Assist with special projects, property transitions, and operational initiatives as assigned.
Support continuous improvement of processes and workflows across the portfolio.
Desired Qualifications
A bachelor's degree or equivalent experience.
Experience with project coordination or multi-site support.
Experience with property management software such as Yardi.
Compensation $33 - $35 per hour
Summary Provides operational and administrative support to Regional Managers and Portfolio Supervisors, with a focus on coordinating key property functions, supporting portfolio performance, and ensuring smooth execution of day-to-day operations. This role acts as a central point of coordination across vendors, site teams, and internal departments, while proactively supporting portfolio needs.
This position if full-time in-office, 40 hours per week, Monday - Friday.
Coordinate insurance claims from initiation through resolution, working with site teams, vendors, and carriers
Manage vendor coordination, including scheduling, communication, and follow-up to ensure timely completion of work
Support capital expenditure (CapX) projects by coordinating bidding processes, gathering proposals, and tracking approvals
Administrative & Compliance Support
Coordinate business licenses, permits, renewals, and related documentation to help ensure properties remain in compliance with applicable requirements.
Support new property acquisitions and property discontinuations, including coordinating utility setup, transfers, and closures related to new properties, ownership changes, and operational transitions; maintain and manage associated checklists.
Maintain accurate property and site tracking by Portfolio Supervisor.
Assist with data entry, updates, and ongoing maintenance of property lists and related records.
Track and process rebill information, ensuring timely and accurate entry and follow-up.
Communication & Project Management
Serve as a point of contact between site teams, vendors, and internal departments
Track ongoing projects and ensure timely completion of tasks and deliverables
Provide regular updates to supervisors on project status, risks, and outstanding items
Additional Support
Assist with special projects, property transitions, and operational initiatives as assigned
Support continuous improvement of processes and workflows across the portfolio
Qualifications
Bachelor’s degree or equivalent experience preferred
2-4+ years of property management, operations, or related experience
Strong understanding of property operations and vendor management
Experience with project coordination or multi-site support preferred
Proficiency in Microsoft Office Suite; property management software experience (e.g., Yardi) preferred
Strong organizational skills with high attention to detail
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
Excellent communication and problem-solving skills
Self-motivated with the ability to work both independently and collaboratively
Benefits Cambridge Real Estate Services offers competitive wages, incentive bonuses, medical with a company-funded HSA contribution to employees’ accounts of $4,400 annually, dental, vision, and life insurance, long-term disability insurance, paid time off, floating holidays. paid holidays, tuition reimbursement, company events, 401k plan with a full 100% match of employee’s contribution up to 10%, and more. Benefits vary by position and hours worked.
Requirements Applicants offered positions will be required to complete:
Pre-employment background screening
Drug screening
About Us Cambridge Real Estate Services manages multi-family housing developments in the Western US including affordable housing, conventional communities, and historic properties. Staffed by dedicated and responsive property management and maintenance professionals, we strive to exceed expectations.
EEO Policy Cambridge Real Estate Services affirms and actively promotes the right of all individuals to equal opportunity in employment without regard to any protected basis, including race, color, sex, national origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression or any other status protected by law. 26-83