HR Coordinator

Job Overview

The HR Coordinator provides reliable service delivery and process support for employees, leaders, and the HR team. This role owns the tactical and administrative work that keeps HR processes moving, including onboarding and offboarding support, HRIS and data changes, documentation, scheduling, employee questions, routine service requests, and process follow-through. 

Schedule: 

• 3:30pm - 1:30am Monday - Thursday, overtime on Fridays as scheduled. 

Highlights of your role

HR Service Delivery and Employee Support

• Serve as a first point of contact for routine HR questions, process requests, and employee support needs.
• Help employees and leaders navigate HR processes, forms, resources, and next steps.
• Respond to routine questions related to HR processes, policy navigation, pay or benefits updates, leave or PTO information, onboarding, offboarding, and employee data changes.
• Route questions or issues to People Operations, HRBPs, Payroll, Benefits, Talent Acquisition, or other partners when the request requires interpretation, risk review, or specialized expertise.
• Provide accessible support through front desk, site-based, and on-the-floor connection points as assigned.

Onboarding and Offboarding Coordination

• Support new employee orientation logistics.
• Coordinate offboarding activities, including documentation, checklists, system updates, and required follow-up.
• Partner with Talent Acquisition, leaders, and People Operations to ensure smooth employee transitions.

HRIS, Data, Documentation, and Records

• Complete or coordinate employee data updates, job or status changes, records maintenance, and HRIS entries in accordance with internal processes.
• Maintain accurate employee documentation, files, forms, and records.
• Monitor work for accuracy, completeness, timeliness, and required approvals before processing or routing.
• Protect employee information by following confidentiality and data handling expectations.

On-the-Floor and Local HR Access

• Provide visible, practical HR support close to the work area when assigned.
• Help employees get process questions answered at or near their workstations when possible.
• Bring routine HR support to employees in a way that reduces unnecessary trips away from work areas.
• Escalate employee concerns, patterns, or issues that move beyond routine process support to People Operations or HR leadership.
• Balance accessibility with confidentiality, accuracy, and appropriate routing.

Partnership Across the HR Model

• Partner with People Operations when employee questions, documentation, or process work supports employee relations or workforce issue follow-up.
• Maintain clear ownership of service delivery work while staying connected to the broader HR team.
• Contribute to continuous improvement of HR processes, templates, checklists, communication, and service routines.

You're a good fit if you have (or if you can)

• Experience providing administrative, coordination, customer service, HR, or employee-facing support.
• Strong attention to detail with the ability to complete documentation, records, data changes, and follow-up accurately.
• Ability to handle confidential employee information with professionalism and discretion.
• Strong communication, organization, prioritization, and follow-through skills.
• Ability to provide responsive support to employees, leaders, and HR partners in a fast-paced environment.
• Ability to recognize when a request should be escalated based on complexity, risk, policy interpretation, or employee concern.

We invite you to See Yourself at Marvin

From people to products, Marvin is committed to creating better ways of living. When you join this family-owned and -led window and door company, you belong to a community full of opportunities.

For more than a century, we’ve been at the forefront of designing, building, and engineering premium, award-winning products. Today, Marvin is also proud to have been named a Top Large Employer by Forbes Magazine two years in a row, in 2024 and 2025. With operations in 19 cities across North America, we manufacture Marvin’s quality products, including Infinity Replacement Windows and Doors, and TruStile Doors.

Together, we uphold our values and foster a culture where safety and the wellbeing of our people comes first. We take a better living approach with benefits to support you at work and beyond. From day one, you will enjoy health insurance, paid holidays, paid parental leave, a 401(k) retirement savings match and more!

Some of our unique and most popular benefits include:

• $300 annual wellbeing account to spend on what helps you feel happy + healthy
• Better Living Day! (a paid day off to go have some fun)
• Annual profit sharing – recognizing everyone’s contribution to Marvin’s success
• Giving at Marvin – participate in organized volunteer opportunities
• Brighter Days Fund – financial support from your colleagues and the Marvin family during personal hardships

Join the more than 8,000 Marvin team members to experience these benefits and more. Apply today!

Marvin is an Equal Opportunity Employer

Marvin is committed to creating an inclusive environment for all employees and applicants. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status under applicable laws. Applicants requiring reasonable accommodation for any part of the application and hiring process may contact us at [email protected].

Compensation

$21.00 - $29.00 per hour

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