Grant Project Coordinator

This is a Grant Funded Position for a specified duration.

This Grant is scheduled to expire on:

2031-10-19

Baystate Health is seeking a Grant Project Coordinator to join our Center for Young Children and Families (CYCAF) outpatient facility in Springfield, Massachusetts.

CYCAF provides comprehensive mental health care to families with children under the age of five who are experiencing behavioral challenges, anxiety, depression, stress and trauma, attachment difficulties, and parenting concerns.

*This is a grant funded position.

RESPONSIBILITIES: The Grant Project Coordinator will support a grant-funded initiative focused on expanding access to evidence-based services for young children and their caregivers. This role is responsible for tracking grant goals and outcomes, participating in the various grant objectives, monitoring grant budgets, ensuring timely completion of grant-related activities, and supporting reporting and compliance requirements to organizations including the Substance Abuse and Mental Health Services Administration (SAMHSA) and the National Child Traumatic Stress Network (NCTSN).

The Grant Project Coordinator collaborates with multidisciplinary team partners that includes primary care providers, medical specialists, psychiatric medication providers, community agencies, schools, and other members of the care team. CYCAF delivers compassionate, evidence-based services that support both mental health and overall wellness.

Project & Program Leadership

• Lead the planning, development, implementation, and evaluation of multi-year grant-funded projects and programs.
• Collaborate with Principal Investigators, clinical leadership, faculty, and stakeholders to establish project plans, objectives, timelines, milestones, and deliverables.
• Convene and provide direction to multidisciplinary project teams, including research coordinators, data and administrative staff, trainers, faculty, and other program personnel.
• Oversee day-to-day project operations, assign responsibilities, monitor progress, and ensure deliverables are completed on schedule.
• Identify operational challenges, resource needs, and gaps in project implementation, developing recommendations and solutions to support program success.
• Develop and maintain project schedules, work plans, resource allocations, and long-range implementation plans.

Grant Administration & Financial Oversight

• Oversee grant deliverables, documentation, and reporting to ensure compliance with funding agency requirements, policies, and deadlines.
• Prepare and submit quarterly and annual progress reports, project summaries, and other required funding agency documentation.
• Partner with finance and administrative leadership to monitor project expenditures, budgets, subcontractor activities, and funding requirements.
• Identify potential budgetary or operational concerns and recommend adjustments to project plans and resource allocations.
• Coordinate grant applications, supporting documentation, and funding submissions in collaboration with Principal Investigators and other stakeholders.
• Support sustainability planning and participate in the development of future funding proposals.

Data, Evaluation & Reporting

• Oversee project data collection, recordkeeping, and tracking systems to ensure accuracy and compliance with established project requirements.
• Partner with evaluation teams to develop data collection instruments, surveys, interview guides, and evaluation strategies.
• Monitor program performance and outcomes, analyze findings, and translate results into meaningful reports and presentations.
• Prepare and present project updates, findings, and recommendations to Principal Investigators, steering committees, leadership, and other stakeholders.
• Maintain organized project documentation, reference materials, funding requirements, and reporting records.

Team Leadership & Stakeholder Engagement

• Recruit, supervise, develop, and evaluate project staff, ensuring clear responsibilities and accountability for project deliverables.
• Provide direction, consultation, and training to junior research staff, student interns, temporary personnel, and other project team members.
• Build and maintain collaborative relationships with community organizations, academic institutions, consultants, faculty, funding agencies, and internal departments.
• Represent programs at community, state, and national meetings as appropriate.
• Develop program materials, communications, policies, procedures, and clinical processes that support grant objectives and program implementation.
• Promote consistent adherence to grant requirements, organizational policies, and established project procedures.
• Perform other duties as assigned.

SCHEDULE:

• Full-time
• Monday through Friday - 8:30am-5:00pm
• Occasional weekends depending on business need

LOCATION:

• 300 Carew St
• Springfield, MA
• Hybrid work opportunity – 3 days a week onsite, required. Candidate MUST live in MA or CT

QUALIFICATIONS: 

• Master's degree in Mental Health, Public Health, Public Policy, Policy Administration, or a related field, or equivalent combination of education and experience.
• At least 3 years of experience developing, implementing, and evaluating grant-funded programs or projects.
• Experience in project management, grant submissions, staff supervision, and fiscal oversight.
• Experience working with academic institutions and federally funded grant programs.
• Familiarity with funding agency policies, procedures, and regulatory requirements.
• Experience overseeing multidisciplinary teams and complex program operations.
• Experience with program evaluation, data analysis, and grant reporting.

Education:

Masters Degree (Required)

Certifications:

Compensation

Note: The compensation range(s) in the table below represent the base salaries for all positions at a given grade across the health system. Typically, a new hire can expect a starting salary somewhere in the lower part of the range. Actual salaries may vary by position and will be determined based on the candidate's relevant experience. No employee will be paid below the minimum of the range. Pay ranges are listed as hourly for non-exempt employees and based on assumed full time commitment for exempt employees.

Minimum - Midpoint - Maximum

$89,606.00 - $107,868.00 - $133,348.00

Equal Employment Opportunity Employer