Accounts Payable/Receivable·Confirmed live in the last 24 hours·
Full-timeChatsworth, Los Angeles, CA, USANo salary listedIn-person
About the Job
Requirements
3-5 years of billing experience.
Be highly proficient in QuickBooks, including customers, sales orders, invoices, and payments.
Be highly proficient in Microsoft Office, including Outlook, Word, and Excel.
Have experience with DocuSign.
Have experience with PayPal Payflow processing.
Have experience with AIA G702/G703 forms and general contractor portals, including Textura, GCPay, and Procore.
Demonstrate strong organization and follow-up skills, attention to detail and accuracy, the ability to plan, organize, and multitask, and professional-level integrity and confidentiality.
Responsibilities
Prepare accurate and timely invoices according to contractual requirements.
Process adjustments, credit memos, and refunds.
Prepare and submit monthly AIA G702/G703 progress billings, including lien waivers.
Submit pay applications through general contractor portals such as Textura, GCPay, and Procore, and meet billing deadlines.
Monitor accounts receivable and identify overdue accounts.
Send monthly aging statements.
Investigate and resolve billing discrepancies.
Work with finance, IT, managers, and other internal teams to gather information and resolve issues.
Contact customers by telephone and email to follow up on outstanding receivable balances.
Identify state sales tax agency requirements and review the validity of exemptions.
Enter and report daily sales to management and sales representatives.
Manage certificate of insurance requests.
Create pay applications.
Position Overview: This position is responsible for accurate/timely billing and monitoring Accounts Receivable functions including collection enforcement, identifying overdue accounts, contacting customers for payment, resolving billing issues and maintaining accurate financial records.
This is an on-site role working from our HQ office in Chatsworth, CA
Main Job Tasks and Responsibilities:
Accurate and Timely invoice billing according to contractual requirements
Process adjustments, credit memos and refunds.
Prepare and submit monthly AIA G702/G703 progress billings, including lien waivers
Submit pay applications via GC portals (e.g., Textura, GCPay, Procore) and meet billing deadlines
Monitor accounts receivable and identify overdue accounts
Send out monthly aging statement
Investigate and resolve billing discrepancies
Work with internal teams (finance, IT, managers) to gather information and resolve issues
Contact customers by telephone and email, to follow up on outstanding receivable balances
Identify State Sales Tax agency requirements and review exemption validity
Enter and report daily sales to management and sales representatives
Manage Certificate of Insurance Requests
Knowledge of Pay Application creation
Qualifications:
3-5 years billing experience
Highly proficient in QuickBooks (Customers, Sales Orders, Invoices, Payments)
Highly proficient in Microsoft Office (Outlook, Work, Excel)
Experience with Docusign
Experience with Paypal Payflow Processing
Experience with AIA G702/G703 forms and GC portals (Textura, GCPay, Procore)
Excellent organization and follow up skills
Attention to detail and accuracy
Must thrive in a fast-paced environment
Demonstrates ability to plan, organize, and multitask
Excellent written and verbal communication skills
Professional level integrity required, confidentiality