Operations Assistant

Description

 Job Summary 

CAPS & Maple City is an organization that supports healthy, safe, and thriving children and families by providing quality, comprehensive services to all.     

The Operations Assistant provides administrative support for the Site Director to ensure that site operations are running smoothly. This individual will support the mission and values of CAPS & Maple City through their organizational skills and attention to detail in administrative support. 

Duties and Responsibilities 

• Provides operational support to the Site Director by performing administrative projects and daily tasks 
• Maintains and works within electronic medical record and other tools to assist with daily operations 
• Provides administrative support for meetings as needed 
• Maintains and updates various clinical and operational tracking lists 
• Assists in orientation process for new employees, students and visitors  
• Helps with supply inventory and stocking at site, collaborating with others to ensure supplies are purchased  
• Tracks budgeting and financial responsibilities for the site in collaboration with Site Director 
• Serves as the lead of the document management team  
• Surgery scheduling for C-section or D&C as needed  
• Other duties that support our shared work, as assigned 
• Demonstrates effective interpersonal skills, in line with CAPS & Maple City’s mission and values 

Requirements

 Required Skills and Abilities 

• Computer proficiency required (word processing, spreadsheets, data management, etc.)  
• Excellent verbal and written communication skills 
• Bilingual English/Spanish strongly preferred  
• Personal transportation preferred 
• Detail-oriented 
• Self-motivated and efficient 
• Able to work individually and collaboratively  
• Flexible in a changing environment 
• Willing to learn 

Education and Experience  

• Experience in a cross-cultural setting  
• Associate degree preferred  
• Experience with administrative support preferred 

Requirements 

• Ability to perform prolonged periods of time in front of a computer 
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this work 
• We are required by federal law to verify identity and eligibility to work in U.S. 

What We Offer 

• Competitive salary and benefits package (Retirement plan, health insurance, childcare reimbursement) 
• Opportunities for professional development and growth 
• A supportive and inclusive workplace culture 
• The chance to make a meaningful impact on the healthcare experience in our community 

How to Apply 

To apply for this position, please submit your resume and a cover letter that highlights your experience and how your unique background will contribute to our team. We encourage candidates from all backgrounds to apply. 

Equal Opportunity Employer: 

CAPS & Maple City is an equal opportunity employer, and we are committed to creating a diverse and inclusive culture.  We do not discriminate on the basis of sex, race, gender identity, sexual orientation, religion, national origin, age, veteran status, or any other protected status under the law.  We celebrate diversity and are committed to creating an inclusive environment for all employees and the patients we serve.