Experience with Microsoft Office, including Outlook, Excel, and Word.
Experience with Epicor.
Strong attention to detail and accuracy while meeting deadlines.
Ability to work independently and maintain personal organization and drive.
Strong verbal, written, and interpersonal communication skills.
Ability to interact with employees at all levels and build and maintain positive working relationships.
Willingness and ability to adapt to changing job requirements.
High school diploma or equivalent and at least 1 year of related experience.
Ability to type, file, lift up to 20 pounds, hear and speak, sit, stand, move about, and use hands and arms to reach, handle, or feel; vision abilities include close, distance, color, and peripheral vision, depth perception, and adjusting focus.
Responsibilities
Validate and process vendor invoices using three-way matching.
Manage and process accounts payable disbursements, including checks, wire transfers, and ACH payments.
Reconcile vendor statements.
Monitor accounts payable aging reports and ensure timely payments.
Ensure compliance with internal controls and company policies.
Maintain vendor files.
Generate monthly reports to support the month-end closing process.
Communicate with vendors to address invoice discrepancies and respond to inquiries.
Work with the Supply Chain Group (Purchasing) to resolve pricing and other problems.
Work with warehouse personnel to resolve receipt issues and obtain proof of delivery from vendors.
Oversee the full cycle of accounts payable operations, ensuring accurate and timely processing of vendor invoices, payments, and expense reports.
Verify invoices, resolve discrepancies, maintain positive vendor relationships, monitor organizational expenses, assist with month-end closing activities, generate financial reports, and ensure compliance with internal controls and company accounting policies.
Desired Qualifications
An associate degree or at least 2 years of related experience is preferred.
General Fasteners Company located in Livonia, MI is looking to hire a full-time Accounts Payable Specialist. Would you like to join a stable and growing local company where there is potential for career growth? If so, please read on!
This Accounts Payable Specialist position earns a competitive starting wage, and we also offer great benefits and perks, such as 10 paid holidays, generous paid time off (PTO), a 401(k) option, flexible spending accounts (FSAs), life insurance, a down-to-earth casual environment, and a positive team-oriented culture. Our full-time employees also have access to medical, dental, vision, and other insurance options.
JOB SUMMARY:
The Accounts Payable (AP) Specialist is responsible for overseeing the full cycle of accounts payable operations, ensuring the accurate and timely processing of vendor invoices, payments, and expense reports. This role involves verifying invoices using the three-way matching method, reconciling vendor statements, resolving discrepancies, and maintaining positive vendor relationships. The AP Specialist also monitors organizational expenses, assists with month-end closing activities, generates financial reports, and ensures compliance with internal controls and company accounting policies.
ESSENTIAL FUNCTIONS:
Validate and process vendor invoices by performing a three-way match
Manage and process accounts payable disbursements, including checks, wire transfers, and ACH payments.
Reconcile vendor statements
Monitor AP Aging reports and ensure timely payments
Ensure compliance with internal controls and company policies
Vendor file maintenance
Generate monthly reports to support the month-end closing process
Communicate with vendors to address invoice discrepancies and respond to inquiries
Interact with Supply Chain Group (Purchasing) for pricing and problem-solving resolution
Interact with Warehouse personnel to resolve receipt issues, obtain proof of delivery from vendors
SKILLS, KNOWLEDGE, ABILITIES:
Experience with Microsoft Office: Outlook, Excel & Word
Experience with Epicor
Strong attention to detail and accuracy while meeting deadlines
Must be self-directed and possess a high level of personal organization and drive
Possess excellent communication skills including verbal, written and interpersonal
Interact well with employees at all levels within the organization and be able to build and maintain positive working relationships
Willingness and ability to be flexible and adapt to changing job requirements
JOB QUALIFICATIONS:
High school diploma or equivalent with 1+ years of related experience
Preferred: Associate degree or 2+ years of related experience
PHYSICAL REQUIREMENTS & WORK ENVIRONMENT:
The physical demands and work environment described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
This job operates in a professional office environment. This role routinely uses standard office equipment.
While performing the duties of this job, the employee is required to type, file and/or lift up to 20 lbs. The employee is frequently required to hear and speak. The employee is required to sit, stand, move about, and use hands and arms to reach, handle or feel. Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
OTHER DUTIES:
Duties, responsibilities and activities may change at any time with or without notice. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.
ABOUT GENERAL FASTENERS COMPANY Founded in 1952, General Fasteners Company is a full-service distributor of Fasteners and Assembly Components. We excel at providing great products, superior customer service, customized Vendor Managed Inventory (VMI) programs, product testing, and engineering solutions for our valued customers. Our company culture plays a large part in our success. With 11 locations in North America, General Fasteners Company continues to provide these services to numerous companies throughout North America. General Fasteners Company continues to find new and innovative ways to service our customers as we carry on the traditional values on which our company was founded. After 70 years, we continue to be a privately held Michigan corporation dedicated to helping our customers reach their strategic goals through inventory solutions. We believe that happy, talented employees add value to our company. We do our best to hire friendly, down-to-earth people who make good team members. We also promote a healthy work-life balance and personal development.
READY TO JOIN OUR TEAM? We understand that your time is valuable and that is why we have a very quick and easy application process. If you feel that you are the right for this job, please fill out our initial mobile-friendly application. We look forward to meeting you!