Legal Operations and Compliance Analyst

Overview

About PHOENIX PHOENIX Retail, LLC is a retail platform operating the Express and Bonobos brands worldwide. About ExpressExpress is a multichannel apparel brand dedicated to a design philosophy rooted in modern, confident and effortless style whether dressing for work, everyday or special occasions. Since its launch in 1980, the brand has embraced a design philosophy rooted in modern, confident and effortless style. Express ensures you look and feel your best, wherever life takes you. The Company operates over 400 retail and outlet stores in the United States and Puerto Rico, the express.com online store and the Express mobile app. About BonobosOur Bonobos menswear brand is known for being a style instigator and offering perfect-fit risks through our innovative retail model and personalized experience. Launched online in 2007 with its signature line of chinos, Bonobos now offers a variety of styles available to order online and to try on at any one of our 50 Guideshop locations and at www.bonobos.com. Our Guideshops are in-real-life stores that deliver one-on-one service and expert fit advice. Don't think traditional retail, Bonobos is something you haven't seen before.

Location Name

Columbus Corporate Headquarters

Responsibilities

POSITION OVERVIEW

The Legal Operations and Compliance Analyst will assist with the Company’s vendor setup, contracting, and documentation process for third-party non-merchandise vendors, This role will also provide legal support for various projects within the legal department such as compliance tracking, subpoena review, and legal billing and accruals. In this capacity, this individual will interface with the attorneys within the legal department as well as cross-functional partners throughout the business.

KEY RESPONSIBILITIES

• Supports the company’s non-merchandise vendor onboarding and contract approval process. Serves as the key liaison across departments, acting as the primary point of contact for vendor intake and contract execution. Ensures a professional, streamlined, onboarding and contract approval workflow, aligning closely with the operational needs of both EXPRESS and BONOBOS.
• Supports vendor due diligence processes to ensure compliance with Company standards and policies and maintains records of all non-merchandise vendor agreements. 
• Manages the legal and compliance databases, maintaining all files and systems related to contract management, and billing and invoicing processes.
• Takes ownership of the company’s annual compliance training program, proactively identifying new training opportunities, developing and preparing course content, driving company wide rollout, and owning completion tracking. Additionally supports other company compliance initiatives.  
• Conducts and manages periodic compliance audits, reports results, and partners with Legal Department attorneys to recommend appropriate corrective actions to ensure compliance with applicable local, state, and federal requirements.  Ensures appropriate compliance processes and procedures are in place and these compliance processes and procedures provide the desired results for the Company.  
• Takes proactive ownership of monitoring and staying current on federal, state and local laws and regulations, making strategic recommendations for procedural enhancements or necessary changes, ensuring the organization remains consistently and timely compliant. 
• Support in-house counsel with special projects.
• Performs other duties as assigned.

REQUIRED EXPERIENCE & QUALIFICATIONS

• Bachelor’s degree is preferred.
• 3-5 years of experience in a law firm or retail company.
• Experience with Legal Tracker.
• Strong inter-personal skills to allow role to build strong relationships and lines of communication with various internal departments.
• Experience with administering software database tools preferred. 
• Detail oriented and able to produce high quality, accurate work and results.
• Ability to manage multiple projects, be self-motivated and work independently.
• Strong organizational and problem-solving skills with strong multi-tasking abilities and the ability to reprioritize as needed.

CRITICAL SKILLS & ATTRIBUTES

• Demonstrates good judgment as to when to elevate issues.
• Willingness/flexibility to learn new areas and perform other projects as assigned.
• Proven ability to handle confidential information with discretion.
• A license to serve as, or willingness to get licensed as, a notary, preferred.

Closing

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Applicants must be currently authorized to work full-time in the United States. PHOENIX does not sponsor applicants for work visas (e.g., H-1B or TN status) for this position.

An equal opportunity employer, PHOENIX does not discriminate in recruiting, hiring or any other terms and conditions of employment hiring on the basis of any federal, state, or locally protected characteristic. PHOENIX only hires individuals authorized for employment in the United States. PHOENIX is committed to providing reasonable accommodation to individuals with disabilities. If you need an accommodation to search and apply for a job position due to a disability, please call 1-800-964-9793 and say 'Associate Relations' or send an e-mail to [email protected] and let us know the nature of your request and your contact information.

Notification to Agencies: Please note that PHOENIX does not accept unsolicited resumes or calls from third-party recruiters or employment agencies. In the absence of a signed Master Service Agreement and approval from HR to submit resumes for a specific requisition, PHOENIX will not consider or approve payment to any third-parties for hires made.