HybridHybrid: in-office in Phoenix, remote, and community/networking work; travel throughout Maricopa County as needed.
Administrative & Executive Assistance
About the job
Requirements
A high school diploma or GED is required.
At least one year of professional event-planning experience is required; nonprofit experience is preferred.
Must be flexible to work early mornings, evenings, and weekends as needed.
Must be able to travel throughout Maricopa County as needed for job-related duties.
Must have proficient computer skills, including Microsoft Word, Excel, PowerPoint, Outlook, popular social media channels, and other online systems or databases.
Must successfully pass a fingerprint clearance check and other related hiring requirements.
Responsibilities
Assist the Events & Community Engagement Supervisor with planning, coordinating, and executing fundraising, community, donor, and organizational events.
Coordinate event logistics, including venues, catering, rentals, supplies, registration, signage, and event materials.
Maintain event timelines, checklists, calendars, guest lists, and planning documents.
Communicate event details and logistical needs to vendors, volunteers, sponsors, attendees, and internal staff.
Support sponsorship fulfillment and help ensure sponsor benefits and recognition are delivered accurately.
Assist with event registration, program production, guest communications, volunteer assignments, and attendee experience.
Provide hands-on support during event setup, execution, and breakdown.
Collaborate with Development and Marketing staff on invitations, promotional materials, signage, and event communications.
Track event expenses, attendance, sponsorship information, and other event-related data.
Assist with post-event activities, including acknowledgments, surveys, documentation, and reporting.
Assist with third-party fundraising, awareness, and outreach events by coordinating with outside entities.
Assist with purchasing, tracking, and maintaining event merchandise, promotional items, and outreach materials; manage inventory and merchandise storage areas.
Prepare and pack materials and supplies for community outreach and third-party events.
Perform other event-related duties as assigned by the Events & Community Engagement Supervisor.
Assist with social media monitoring related to event activities.
Assist with obtaining photos, videos, quotes, stories, and other event-related items.
Desired Qualifications
A college degree is preferred.
Nonprofit event-planning experience is preferred.
Fundraising experience is a plus.
This is a great opportunity to join a Top Workplace, nonprofit organization, that truly cares about people! Join our team as an Events Coordinator and use your skills & experience to support our mission to help families and individuals affected by autism throughout the state!
The Events Coordinator supports the Events & Community Engagement Supervisor and the Development Team in the planning and execution of fundraising, community engagement, donor stewardship, and organizational events. This position handles event logistics, administrative coordination, and day-of activities while working collaboratively with staff, vendors, sponsors, volunteers, and community partners to create organized, welcoming, and mission-centered experiences.
✨Snapshot✨
📍LOCATION: Hybrid (In-Office in Phoenix + Remote + Community/Networking) 💰PAY:(Starting Range) $23-$26/hour DOE + Participate in our Scheduled Raise Program 🕒SCHEDULE: This is a full-time position. Anticipated schedule is M-F 8:30am-4:30pm + occasional early mornings, evenings and weekends as needed, 🏥BENEFITS: Comprehensive health package, PTO/PST, 12 paid holidays, 401(k), paid parental leave, and more!
Duties
Event Planning and Coordination
Assist the Events & Community Engagement Supervisorwith planning, coordinating and executing fundraising, community, donor, and organizational events.
Coordinate event logistics, including venues, catering, rentals, supplies, registration, signage, and event materials.
Maintain event timelines, checklists, calendars, guest lists, and planning documents.
Communicate event details and logistical needs to vendors, volunteers, sponsors, attendees, and internal staff.
Support sponsorship fulfillment and help ensure sponsor benefits and recognition are delivered accurately.
Assist with event registration, program production, guest communications, volunteer assignments, and attendee experience.
Provide hands-on support during event setup, execution, and breakdown.
Collaborate with Development and Marketing staff on invitations, promotional materials, signage, and event communications.
Track event expenses, attendance, sponsorship information, and other event-related data.
Assist with post-event activities, including acknowledgments, surveys, documentation, and reporting.
Assist with 3rd party fundraising, awareness and outreach events by coordinating with outside entities.
Assist with purchasing, tracking, and maintaining event merchandise, promotional items, and outreach materials. Manage inventory and merchandise storage areas.
Prepare and pack materials and supplies for community outreach and third-party events.
Perform other event-related duties as assigned by the Events & Community Engagement Supervisor.
Communications
Assist with social media monitoring related to event activities.
Assist with obtaining photos, videos, quotes, stories and other event-related items.
Experience & Qualifications
H.S Diploma or GED required; college degree preferred
At least 1 year of professional event planning experience (preferably at a nonprofit)
Fundraising experience a plus
Must have the flexibility to work early mornings, evenings and weekends as needed
Must be able to travel throughout Maricopa County as needed for job-related duties
Proficient computer skills, including Microsoft Word, Excel, PowerPoint and Outlook + popular social media channels + other online systems/databases
Successfully pass a fingerprint clearance check and other related hiring requirements
Perks
A competitive salary + participate in our Schedule Raise Program up to 2x/year
An excellent comprehensive health benefits package that includes health, dental and vision, employer contributions to your health savings account, company paid Short-Term/Long-Term Disability, and employer-paid basic life insurance and robust Wellness and Employee Assistance platform;
A 401K plan with up to 4% match after one year of service
Generous paid sick time and PTO, and 12 Paid Holidays; and
Paid Maternity/Paternity Leave.
Student Loan Forgiveness: As a non-profit organization, your employment (when consistently working at least 30 hours a week) meets requirements under the Public Service Loan Forgiveness program (for student loan forgiveness). For more information you can visit https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
Join our fantastic team and help us keep the motor running behind the scenes, so we can help as many kids with autism as possible! For more information about AZA United please visit our website at www.AZAunited.org or view our profile on Glassdoor. We look forward to meeting you soon!
Autism knows no race, religion, gender, or identity. We need and value diversity and inclusion in our workforce in order to fully support our families. AZA welcomes applicants of any race, age, religion, gender, identity or any other aspect which makes you unique.
Arizona Autism United (AZA United) complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact our Human Resources department.
Email:[email protected] | Main OfficePhone Number: 602-773-5773 (Please ask for Human Resources.)