Arthur Cox

Full-service law firm: corporate, litigation, finance

Funds Company Secretary

Legal Counsel & Legal SupportConfirmed live in the last 24 hours

Full-timeDublin, IrelandNo salary listedHybrid

About the Job

Requirements

At least 3 years of experience in Funds Company Secretarial work.
Sound knowledge and understanding of the Companies Act, ICAV Act, and Central Bank corporate governance and Individual Accountability/Fitness and Probity requirements for regulated entities.
Experience with Blueprint, Diligent Entities, or similar governance platforms.
Excellent written and verbal communication skills.
Excellent organisational and time management skills.
Excellent minute-writing skills.
Discretion when handling confidential information.
A keen eye for detail.
Ability to meet multiple deadlines.

Responsibilities

Serve as the primary contact for company secretarial services for a regulated fund management company/AIFM, MiFID investment firms, and a portfolio of regulated investment funds.
Carry out end-to-end company secretarial services, including drafting board meeting agendas and collating board packs for circulation in accordance with an agreed timeline, facilitating and attending board and committee meetings, and preparing minutes and action points arising from those meetings.
Ensure board compliance with applicable Corporate Governance Code requirements, Central Bank of Ireland Fitness and Probity Standards, and Conduct Standards.
Complete statutory filings with the Irish Companies Registration Office and the Central Bank as they fall due.
Arrange collation of fitness and probity documents for onboarding pre-controlled function (PCF) roles, such as directors, designated persons, and heads of function, and controlled function (CF) roles; assist with completing Central Bank Individual Questionnaires.
Act as Central Bank Portal Administrator, manage user access, and file ad hoc and scheduled returns.
Prepare AGM/EGM documentation.
Organise the notarising and apostilling of documents.
Update and maintain statutory registers on Blueprint.
Incorporate new companies and ICAVs.

The Funds Company Secretary will join our well-established Funds Department and will report directly to the Head of Funds CoSec team.

Serve as the primary contact for company secretarial services for a regulated fund management company/AIFM, MiFID investment firms and portfolio of regulated investment funds.
Carry out end-to-end company secretarial services including drafting board meeting agendas and collating board packs for circulation in accordance with an agreed timeline, facilitating and attending board and committee meetings and the preparation of minutes and action points arising from those meetings.
Ensuring board compliance with applicable Corporate Governance Code requirements, Central Bank of Ireland (“Central Bank”) Fitness and Probity Standards and Conduct Standards.
Completion of statutory filings with the Irish Companies Registration Office and the Central Bank as they fall due.
Arranging the collation of fitness and probity documents for the onboarding of pre-controlled function (“PCF”) roles (such as directors, designated persons and heads of function) and controlled function “(“CF”) roles and assisting with the completion of Central Bank Individual Questionnaires.
Acting as Central Bank Portal Administrator. Managing user access and filing ad hoc and scheduled returns.
Preparation of AGM/EGM documentation.
Organising the notarising and apostilling of documents.
Updating and maintaining statutory registers on Blueprint.
Incorporation of new companies and ICAVs.

Minimum 3 years' experience in Funds CoSec.
Sound knowledge and understanding of the Companies Act, ICAV Act and Central Bank corporate governance and Individual Accountability/Fitness & Probity requirements for regulated entities.
Experience with Blueprint, Diligent Entities or similar governance platforms.
Excellent written and verbal communication skills.
Excellent organisational and time management skills.
Excellent minute writing skills.
Energetic, enthusiastic and enjoys working in a strong team environment.
Discretion when handling confidential information.
A keen eye for detail.
The ability to meet multiple deadlines.

About the Company

Arthur Cox

Full-service law firm: corporate, litigation, finance

Arthur Cox is a full-service law firm with offices in Dublin, Belfast, London, New York, and San Francisco. It offers a wide range of legal services for domestic and international clients, including corporate and M&A, litigation and dispute resolution, real estate, and debt finance. The firm operates by providing expert legal advice and acting as a one-stop shop for clients’ needs, typically charging fees for its services. Its international presence and long-standing expertise differentiate it from competitors, along with a strong emphasis on a sustainable business program that addresses environmental, workplace, community, and marketplace impacts. The firm’s goal is to help clients navigate complex legal challenges with trusted, high-quality advice while growing its business responsibly and sustainably.

Company size: 501-1,000
Company stage: Not listed
Total funding: Not listed
Headquarters: Dublin, Ireland
Founded: 1920

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