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HFW Companies

Non-disruptive roll-up M&A for AEC firms

Marketing and Admin Coordinator

Marketing Generalist & ManagementPosted on Nov 11
Full-timeBoca Raton, FL, USANo salary listedIn-person

About the Job

Requirements

  • An Associate's or Bachelor's degree in Marketing, Communications, Business Administration, or a related field is preferred.
  • At least 2 years of experience in marketing coordination, graphic design, office administration, or a related role.
  • Proficiency in Adobe Creative Suite, particularly InDesign, and the ability to create and edit professional marketing materials.
  • Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
  • Strong written and verbal communication skills and attention to detail.
  • The ability to develop engaging marketing content and materials.
  • Organizational and time-management skills, including the ability to manage multiple priorities.
  • The ability to work independently and collaboratively.
  • A professional demeanor, strong interpersonal skills, and a customer-service-oriented approach.

Responsibilities

  • Develop, design, and maintain marketing materials, presentations, brochures, flyers, and other promotional content.
  • Create and update graphics, marketing collateral, and digital content using Adobe Creative Suite, particularly InDesign.
  • Assist with maintaining and updating the company website, social media platforms, and other marketing channels.
  • Coordinate the development and distribution of company announcements, newsletters, and other marketing communications.
  • Maintain company branding and ensure consistency across marketing materials and communications.
  • Assist with organizing company events, industry functions, promotional activities, and community involvement initiatives.
  • Coordinate photography, project images, and other marketing resources to support the firm's marketing efforts.
  • Collaborate with leadership and team members to support ongoing marketing and business development initiatives.
  • Provide general administrative and office support to leadership and staff.
  • Assist with daily office operations, including organizing office spaces, ordering supplies, and coordinating general office needs.
  • Coordinate office lunches, catering, and meal pickups for meetings and company gatherings.
  • Assist with scheduling meetings, coordinating calendars, and preparing meeting materials.
  • Greet visitors, answer incoming calls, and help coordinate general office inquiries.
  • Assist with organizing, maintaining, and updating electronic and physical filing systems.
  • Support employee-related administrative activities and general office communications as needed.
  • Perform additional marketing and administrative duties as assigned.

Desired Qualifications

  • Experience working within an architecture, engineering, construction, or professional services environment.
  • Experience with Paylocity and/or Unanet.

About the Company

HFW Companies

Non-disruptive roll-up M&A for AEC firms

HFW Companies invests in architecture and engineering firms serving metropolitan and infrastructure markets, guiding them through non-disruptive roll-up acquisitions. Their product works by providing executive leadership, capital, and shared services to integrate member firms while preserving each firm’s brand and client relationships. They differentiate from competitors by avoiding traditional mergers into large multinationals, instead growing through a capital-backed, roll-up model that protects employees and customers during change. Their goal is to help owners transition their practices to the next growth phase, expanding legacy while enabling leaders to focus on design, engineering, or time with family.

Company size
1-10
Company stage
Not listed
Total funding
Not listed
Headquarters
Clayton, NC
Founded
2020

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