Regional Mobility Immigration Partner

Job Description

The Regional Mobility Partner owns end-to-end delivery of international assignments and cross-border moves within an assigned region, acting as the primary point of contact for employees, managers, country HR teams and external vendors across the mobility lifecycle and sponsored employment. 

The role also supports and coordinates Arvato USA's employer-sponsored immigration program, working closely with US HR and external immigration counsel. The scope will include retained in-house immigration activities, while appropriate administrative and case-processing activities may be delivered through external providers as the operating model develops.

• Responsible for overseeing immigration case management, documentation collection, compliance activities, employee communications, case tracking, government audits, and strategic workforce planning related to immigration sponsorship.
• Manage and deliver company sponsored employment-based immigration activities, working closely with management and external immigration counsel
• Serve as the primary point of contact for employees, managers, recruiters, HR Business Partners, and immigration attorneys.
• Provide status metrics including risk analysis for workforce planning initiatives to stakeholders
• Coordinate immigration processes from initiation through final adjudication.
• Ensure appropriate immigration case tracking, reporting and visibility, working with internal and external partners.
• Monitor case deadlines, expiration dates, filing windows, and compliance requirements.
• Ensure compliance with federal immigration laws and company policies.
• Develop and maintain immigration policies, procedures, and internal guidance documents.
• Provide strategic guidance regarding sponsorship feasibility.
• Communicate filing requirements and milestones
• Consult managers regarding immigration timelines and sponsorship obligations.
• Manage international assignments, permanent transfers, short-term assignments and other cross-border moves from initiation through to repatriation or localisation 
• Act as the primary Global Mobility and immigration support contact for employees, managers and HR throughout the assignment and employment lifecycle.
• Assess business requirements and recommend the most appropriate mobility solution.
• Schedule case strategy meetings, coordinate filing logistics and petition preparation.
• Coordinate assignment approvals, timelines and key milestones.
• Conduct pre-assignment briefings covering policy, benefits and assignment expectations.
• Maintain regular contact throughout the assignment through structured check-ins.
• Support employees and their families through onboarding, extensions and repatriation.
• Resolve employee queries, coordinating solutions with internal and external stakeholders.
• Provide immigration process guidance and explain sponsorship program and timelines.
• Coordinate immigration, tax, payroll and social security requirements 
• Ensure submission of A1 certificate, visa and work permit applications for the region, in line with COE-defined compliance standards.
• Ensure all assignments comply with local legislation and company policy.
• Identify compliance risks and escalate cases exceeding regional authority (e.g. visa refusals, permanent establishment risk, or issues beyond standard tax/social security thresholds) to the Global Mobility Lead and business leaders. 
• Monitor assignment durations, visa expiries and tax thresholds.
• Work closely with Home and Host Country HR teams to coordinate assignment activities for international Company transferees. 
• Provide clear instructions regarding employment contracts, payroll, benefits and assignment documentation.
• Coordinate activities with external vendors including immigration, relocation, tax and payroll providers. 
• Handle day-to-day operational vendor coordination for the region — cost estimates, invoicing accuracy and case-level service tracking — flagging recurring service issues.
• Draft assignment letters, secondment agreements and related employment documentation for regional cases, using COE-approved templates.
• Build strong working relationships with HR Business Partners and local HR teams across the region.
• Maintain accurate case records and reporting within Global Mobility systems.
• Monitor assignment and immigration costs, support invoice validation where applicable.
• Surface and contribute to operational and policy improvement from regional casework to the COE and work with COE to implement any changes. 
• Pilot new policies, tools and processes in the region and provide structured feedback to the COE ahead of wider rollout.
• Develop specialist knowledge of mobility legislation and practice across the assigned region.
• Regional subject matter expert for Global Mobility and Immigration sponsorship cases.
• Regional liaison to external immigration, tax and relocation partners on day-to-day case matters, escalating strategic or contractual matters to the COE as needed.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, Legal Studies, Public Administration, or related field required.
• Experience managing international assignments or Global Mobility programs.
• Good understanding of US and Canada immigration, payroll, tax and social security principles.
• 3 years of corporate immigration, global mobility, HR compliance, legal sponsorship operations, or immigration case management experience.
• Experience working directly with immigration law firms
• Experience managing employment-based immigration programs for U.S. employers
• Strong knowledge of employment-based non-immigrant visa petitions and regulations, PERM, USCIS filing procedures, DOL regulations, employment-based green card processes.
• Strong project coordination and case management skills.
• Excellent stakeholder management and communication skills.
• Ability to manage multiple priorities in a fast-paced international environment 
• Strong analytical and problem-solving capability. 
• Comfort operating with some autonomy on vendor coordination and documentation, within a COE governance framework.

Additional Information

• Medical, Dental, Vision, Life Insurance, and Disability Pay.
• 401(k) with company matching up to 6%.
• Paid Time Off, including paid holidays.
• Flexible Spending Accounts.
• Voluntary benefits such as legal and financial assistance, pet insurance, and more.
• Employee Assistance Program.
• Ongoing employee development opportunities including tuition reimbursement, scholarships, and training.
• Commuter benefits.
• Employee engagement activities.

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Further information on data protection and your rights can be found here.

We strive to be an equitable and inclusive workplace for our employees and value their diverse perspectives, which contribute to the diversity of our company. Therefore, we welcome applications from people who enrich our company with their identity, background and personal experience. We want to keep the application process as simple as possible for you: focus on a meaningful resume; we do not require an elaborate cover letter. Please know that we can only accept your application through our online application portal.

Learn more about our commitment to Equal Opportunity and Accommodation Information here.

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