Executive Operations Coordinator - Office of the COO

What MatX Is Building

MatX's mission is to make the world's best AI models run as efficiently as allowed by physics, bringing the world years ahead in AI quality and availability.

We're looking for an Executive Assistant to own the operational surface area of the Office of the COO. You'll turn calendaring, communications, and logistics into a multiplier for the COO's impact on company outcomes, freeing the COO to focus on company-wide strategy and operational decision making.

What You'll Do Here

• Own the COO's schedule and keep meetings on time; learn company priorities, when buffers are needed, which "quick calls" are actually high-priority, and when to protect personal time

• Triage and prioritize incoming email, take notes, and send action items to the right owners

• Draft routine communications on the COO's behalf, such as meeting recaps, stakeholder updates, and scheduling coordination, and proactively suggest company communications based on themes you hear across the organization

• Prepare agendas, coordinate logistics, and own follow-up; join select meetings to capture decisions and action items and confirm next steps and owners

• Coordinate meal orders to fit the COO's schedule

Who You Are

• Bachelor's degree or equivalent practical experience, plus 1+ years of professional experience, ideally in a startup-like environment at a tech company or similar. The title you held matters less than how you operated

• Strong critical thinking: you synthesize information quickly and challenge assumptions

• Comfort with ambiguity: we won't hand you a playbook, and you'll build your own

Compensation

The US base salary for this full-time position is determined based on a variety of factors including role, experience, location, job-related skills, and relevant education and training. Career length is only a guideline for compensation.

• $180,000 - $220,000 + equity

What We Offer

• Time off: 4 weeks PTO (accrued) + 12 company Holidays + 3 religious observance days

• Health:

  • Medical. Company-subsidized Medical (Kaiser or Anthem) for employees & dependents

  • Dental + Vision. Guardian Dental and Vision insurances for employee & dependents

  • HSA and FSA offerings via Lively (HSA includes MatX lump sum contribution)

  • Concierge Care Advocates via Mishe. A white-glove service to help you navigate the maze of insurance, find providers, file (and appeal) claims

  • Travel medical insurance. Covers both business and personal trips

• MatX Family Fund. $6k fund via Benepass to fill the gaps in traditional insurance. Covers family-building, maternity, menopause, mental health and bodywork.

• Financial Wellbeing:

  • Retirement. Choose from Roth/ 401K (or both) retirement plans with up to 5% company contribution to 401K (even if you don't contribute).

  • Wealthfront Workplace Accounts. Non-401K investment, high-yield savings & brokerage. MatX pays your fees for the 1st $100K

  • Life, AD&D and Disability. Company-paid life insurance (up to $300K) and long-term disability insurances.

• Daily Meals: MatX provides $80/day budget for onsite and remote meals, via a plethora of options including Webox, Locale, plus Ramp virtual cards.

• Commute on Us: Commute on our company Uber account, or reimburse your train rides. Either way, we pay 100% for your daily commute.

• WFH Support:

  • Home Setup. $1500 to make your home office comfortable & productive for you

  • Cell & Internet Reimbursement. $60/mo for cellular and $60/mo for wifi

• Professional Development: $1500 Professional Development Budget (per year)

• MatX E[x]tras: $50/mo to use on whatever perk you value most

• Mental Wellbeing: 100% paid mental health benefit via SpringHealth and Guardian EAP

• Support to Parents: Up to 20 weeks paid parental leave regardless of path to parenthood, up to 18 weeks pregnancy disability leave, and flexible return-to-work hours

As part of our dedication to the diversity of our team and our focus on creating an inviting and inclusive work experience, MatX is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, gender, gender identity, gender expression, sexual orientation, age, physical or mental disability, medical condition, marital/domestic partner status, military and veteran status, genetic information or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances.
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This position requires access to information that is subject to U.S. export controls. This offer of employment is contingent upon the applicant's capacity to perform job functions in compliance with U.S. export control laws without obtaining a license from U.S. export control authorities.
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MatX does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies in response to job postings. No fee will be paid to third parties who submit unsolicited candidates directly to our hiring managers or People team and any resumes submitted are deemed to be the property of MatX.