Administrative Assistant

Company:

Oliver Wyman

Description:

Oliver Wyman is now looking to recruit an Administrative Assistant to support our growing Specialist teams.

This role can be based out of our Hyderabad or Gurugram or Bengaluru office.

Job Overview:

The provision of a Team Administrative Assistant who will provide administrative support to 3-6 senior stakeholders from our specialist teams.

Hours: 09:00 – 18:00 with additional hours as needed.

Key Responsibilities:

Daily Administration:

• All administrative duties including booking business travel, organizing video conferences, processing expense reports, timesheets, vendor invoices

• External & Internal meeting and event planning

• Client contact data entry and updates into CRM

• Collaborate with other assistants to ensure fluid and flawless execution of duties that requires teaming with others

• Coordinate team logistics and manage projects and client project timeline

• Track issues and assist with resolutions or escalate as appropriate

• Liaise with other support functions (OS, HC, DTP, Finance, Events, etc.)

• Liaise with the iProcurement team to ensure payment to active vendors (SMEs, transportation, supplies, etc)

• Assisting in project group hotel bookings when needed

Team Support:

• Provide coverage for EAs who are out of the office to ensure seamless support to Principals/ Partners/ other senior stakeholders

• Provide short-term coverage for Principals/Partners who may be in the midst of an EA assignment transition or who are new to the Firm

• Coordinating team logistics and weekly payment to the vendor (transportation & supplies)

• Assisting in hotel booking when needed.

Daily Other Project Support:

• When covering ensure basic calendar management including accepting and declining meetings, addressing calendar conflicts, identify and reserve meeting space, regular review of scheduled meetings to ensure logistics are accurate and no back-to-back dial-ins are scheduled.

• Any other ad hoc requests that may come from the team as the project progresses and business needs changes, including but not limited to the administrative support of RFPs/tender responses

Experience Required:

• At least two years’ experience of working in a similar role.

• Experience in financial services, management consultancy and/or a professional services environment a plus.

Skills and Attributes:
 

• Positive and proactive while still be collaborative

• Highly organized and detail-oriented, yet operates well within a team, as well as independently

• Professional, tactful and able to engage with colleagues at all levels in the firm

• Problem solver – able to work with other teams and staff members effectively to reach a viable solution and goal

• Strong service focus – dedicated to meeting the expectations of all staff through securing effective

• relationships with clients and executing deliverables to the highest standards.

• Excellent communicator and negotiator – able to deal effectively with people at all levels across a multicultural environment

• Maturity, poise and judgment; Collaborative team player

• Ability to maintain and respect confidentiality

• Ability to think strategically and contribute to development of departmental model

• One who takes constructive feedback in stride and incorporates feedback quickly

• Ability to manage a heavy work volume and meet deadlines in an extremely fast paced environment

• Ability to undertake projects and produce quality and timely results

• Self-starter, strong initiative, confidence and ability to work with little guidance

• Positive attitude, sense of fun: is collegial and friendly

• Ability to juggle several tasks at once, to prioritize and manage own time - Not a clock watcher or someone who is unwilling to step outside their job description

• Methodical, organized and excellent attention to detail

• Flexible attitude; embraces change, hard-working, cost conscious and results driven

• Finally, we are looking for someone who will be committed to the company and add to the life and culture of Oliver Wyman.

Oliver Wyman is a business of Marsh (NYSE: MRSH), a global leader in risk, reinsurance and capital, people and investments, and management consulting, advising clients in 130 countries. With annual revenue of over $27 billion and more than 95,000 colleagues, Marsh helps build the confidence to thrive through the power of perspective. For more information, visit oliverwyman.com, or follow us on LinkedIn and X. Marsh is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, caste, disability, ethnic origin, family duties, gender orientation or expression, gender reassignment, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law.Marsh is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person.