$60k - $65k/yr+ Bonus/Target Incentive + Referral bonus + 401(k) company match
Junior
Bachelor's
Bethesda, MD, USA
In Person
Real EstateReal Estate Property Management
About the job
Requirements
At least two years of relevant experience.
Proficiency with Microsoft Word, Excel, and PowerPoint.
Proficiency with Microsoft Teams.
Proficiency with Adobe Acrobat or Nitro PDF Pro.
Experience with YARDI, accounts payable processes, and work orders.
Ability to use copiers, scanners, and binders.
Responsibilities
Prepare and manage temporary leases.
Prepare contracts and purchase orders for approved expenditures.
Maintain EAF, contract, and purchase order tracking and files.
Process and follow up on insurance claims.
Input invoices into the APPA system and code them for manager approval.
Respond to, log, call in, and track roof leaks, and maintain the warranty book.
Handle and direct tenant concerns and questions.
Maintain chronological files for managers.
Prepare and distribute invoices to tenants for billable services.
Process, date-stamp, and distribute mail.
Answer telephones and dispatch messages.
Distribute interdepartmental documents and notices.
Maintain tenant file records.
Prepare memos and letters and distribute notices.
Maintain the tickler file for certified-mail return receipts and file them.
Prepare and distribute leave memos for engineers.
Maintain each manager’s filing system weekly.
File correspondence in lease files.
Send correspondence to tenants concerning defaults and create files to track compliance.
Maintain office-supply inventory and reorder supplies as needed.
Update managers’ photo library of shopping centers quarterly.
Update tenant and contractor libraries quarterly.
Prepare books for officers for site-review meetings twice a year.
Update property roof plans and parking-lot plans yearly or as EAF is approved.
Provide warranty information on new roof recoveries for the roof book.
Desired Qualifications
Post-secondary education or equivalent commensurate work-related experience.
PaintShop experience.
Salary Range: 60000 to 65000 (Currency: USD) (Pay period: per-year-salary)
Company Overview:
Saul Centers, Inc. is a self-managed, self-administered equity real estate investment trust, formed in 1993. Saul Centers operates and manages a real estate portfolio of 61 community and neighborhood shopping center and office properties totaling approximately 9.8 million square feet of leasable area.
Saul Centers’ primary operating strategy is to continue its program of internal growth, renovations, and expansions of community and neighborhood shopping centers that primarily service the day-to-day necessities and services subsector of the overall retail market.
The Property Tenant Coordinator will assist the Property Managers in the management of the properties, prepare contracts and purchase orders, prepare and manage temporary leases, dispatch tenant service calls, maintain contract records and scan documents.
Summary of Competitive Benefits & Perks:
Health/Medical Insurance including Dental and Vision
401(k) with company match
Paid time off
Bonus/Target Incentive
Tuition Reimbursement
Complimentary usage of modern in-house fitness center
On-premise full-service dining center discounts
Discounts via the company’s EAP
Monthly Employee Recognition Programs
Referral bonus
Pre-tax transportation options
Plus more!
Company Core Values:
Excellence: Demonstrates a commitment to continuous improvement, innovation, and achieving the highest possible standards for performance.
Ethics: Demonstrates a commitment to integrity, peer respect, and fairness. Continuously demonstrates a strong work ethic by exhibiting an indisputable drive to get the job done.
Results: Consistently going above and beyond to deliver exceptional results and value for the team and the organization.
Duties & Responsibilities of the Property Tenant Coordinator:
Daily
Prepare and manage Temporary Leases.
Prepare Contracts and Purchase Orders for approved expenditures.
Maintain EAF, Contract and Purchase Order tracking and files.
Process and follow up on Insurance Claims.
Input invoices to the APPA system, and code for approval by managers.
Respond to, log, call in and track roof leaks. Maintain warranty book.
Handle and direct concerns/questions of tenants.
Maintain chron files for managers.
Prepare and distribute invoices to tenants for billable services.
Process (date stamp and distribute) mail.
Answer telephones and dispatch messages.
Distribute inter-departmental documents and notices.
Maintain tenant file records.
Prepare memos and letters, distribute notices.
Keep tickler file for certified mail return receipts for filing.
Prepare and distribute leave memos for engineers.
Weekly
Maintain filing system for each manager
File all correspondence in lease files (BPC)
Monthly
Send correspondence to tenants concerning defaults. Create file to track compliance.
Keep inventory of office supplies and re-order as needed.
Quarterly
Update managers’ photo library of shopping centers.
Update tenant and contractor library.
As Needed
Prepare books for officers for site review meetings twice a year.
Update property roof plans and parking lot plans yearly or as EAF is approved.
Provide warranty information on new roof recoveries for roof book.
Job Requirements (Skills / Abilities) of the Property Tenant Coordinator:
Microsoft Word/Excel/PowerPoint
Microsoft Teams
Adobe Acrobat or Nitro PDF Pro (Paintshop is a plus)
YARDI, AP Process, Workorders
Copier/Scanner/Binder
Experience / Education for the Property Tenant Coordinator:
2 or more years relevant experience
Any post-secondary education preferred or commensurate work-related experience
The actual base pay offered is determined by several variables, including, as appropriate, the applicant's qualifications for the position, years of relevant experience, distinctive skills, level of education attained, certifications or other professional licenses held. Base pay is one component of Saul Centers Inc. total compensation package, which also includes access to or eligibility for healthcare benefits, a 401(k) plan, short-term and long-term disability coverage, basic life insurance, bonus plans and more.
Saul Centers, Inc. is proud to be an equal opportunity workplace. We foster an environment that recognizes employees’ unique skillsets and ensure that all employees have an equal opportunity to grow and advance.
If you are a candidate in need of assistance or an accommodation in the application process, please contact [email protected] or 301-986-6000.