Office Management/Staff Officer

Office Management/Staff Officer – Skill Level 3 – HDN

Clearance Required:  TS/SCI

Location:  Springfield, VA - 100% onsite

Duties Include:

• Provide services as a focal point for foreign language and related testing.
• Administer and proctor testing.
• Ensure proper safeguarding of data, assistance in the accountability and maintenance of the NGA Language Lab and testing room equipment,
• Update PeopleSoft records on all individuals who take the Defense Language Proficiency Test (DLPT), Oral Proficiency Interview (OPI), or DoD approved foreign language tests.
• Administer the DLPT for eligible employees, to include federal civilian employees, military personnel, and contractors, if applicable.

▪ Schedule the OPI with the Defense Language Institute, when applicable

▪ Complete personnel action requests (PARs) for individuals who qualify for foreign language proficiency pay.

• Collaborate with the other members of HDN and coordinate and collaborate with NGA Directorates and Offices to ensure the NGA foreign language-testing program meets their requirements.
• Support HDN administration of processes for:

▪ Submission of PAR after receipt of test results, where applicable

▪ Updating PeopleSoft records

▪ Maintaining schedules to complete office suspense

▪ Documenting reasons for delay and updating schedules

▪ Marketing endeavors include regular updating training announcements to webpage, in-person attendance at NGA sponsored events (NST Conferences, New Employee Orientation, Deployer Conferences, and other briefings/office related meetings).

▪ Back-up for NGA West for course facilitation to include escorting instructors, receiving, and distributing materials.

▪ Responsible for regularly updating HDN’s website and correlative training links.

▪ Roundtable Culture and Language Exchange Program (RCLEP) to include maintaining the Wiki’s and blogs and developing collaborative site for each group.

▪ Serve as HDN’s point of contact for the NAVIGATE NGA New Employee  Orientation will collaborate with NAVIGATE staff to ensure HDNP programs are presented to new employees

▪ Responsible for maintaining HDNP’s English enhancement webpage

• Support HDN efforts concerning the NGA Human Geography efforts.
• Collaborate with members of NGA, DoD, and the IC on response to taskers, to include data calls metrics, corporate communications, business process improvement, strategic planning, and CONOPs

Required Skills:

• Minimum 6 months demonstrated experience using DTS.
• Minimum 12 demonstrated experience tracking and managing formal taskers.
• Minimum 6 months demonstrated experience using SharePoint

Desired Skills:

• Level 1 proficiency in a foreign language in accordance with the Defense Language Proficiency Test (DLPT)
• Familiarization with Human Language Technology tools such as Mango, SOFTS, Foreign Language Play-Away, GLOSS, etc.