Cataloging Assistant

DEPARTMENT

Libraries

SALARY

$20.46 - $25.57

JOB SUMMARY

Under general supervision, performs specialized cataloging and classification of library materials by creating, editing, and maintaining bibliographic records within the Library’s electronic database. Ensures accurate organization, classification, and accessibility of library resources through the use of established cataloging standards, database systems, and research tools.

ESSENTIAL JOB FUNCTIONS

• Creates, edits, and maintains bibliographic records for new library materials, from initial ordering through addition to the Library’s collection, ensuring accurate indexing and classification within the electronic database.
• Performs ongoing maintenance of the Library’s integrated database, including bibliographic and authority records, to ensure accuracy, consistency, and effective access to collection materials.
• Conducts advanced searches across multiple online databases and cataloging utilities to identify, retrieve, and import appropriate bibliographic records into the Library’s database.
• Applies established cataloging standards, classification systems, and subject indexing practices to organize library materials and support user access.
• Reviews and verifies bibliographic information for accuracy, completeness, and consistency, including materials containing foreign-language text, special characters, and varying publication formats.
• Participates in special projects and database enhancements designed to improve cataloging processes, collection organization, and access to library resources.

OTHER JOB FUNCTIONS

• On a nontypical basis, may perform other additional duties not listed in this description that are in alignment with the scope of essential job functions.

MINIMUM QUALIFICATIONS

Knowledge, Skills and Abilities Required

• Knowledge of library cataloging principles, bibliographic records, classification systems, and database management practices.
• Knowledge of MARC (Machine-Readable Cataloging) formats and established bibliographic description standards.
• Knowledge of library cataloging utilities and databases, such as WorldCat and BookWhere.
• Knowledge of relational database concepts, including bibliographic, authority, and patron records.
• Knowledge of database search techniques, including Boolean logic, keyword searching, wildcarding, and search limitations.
• Knowledge of Microsoft Office applications, database programs, internet browsers, and common computer applications.
• Knowledge of foreign-language bibliographic formats, diacritical marks, and character sets used in non-English materials.
• General knowledge of the liberal arts and sciences.
• Skill in researching, interpreting, and verifying bibliographic information across multiple sources.
• Skill in accurately and efficiently entering, editing, proofreading, and organizing data.
• Skill in identifying and interpreting bibliographic information in languages other than English.
• Skill in applying cataloging rules, classification standards, and established procedures to specific materials and situations.
• Skill in organizing and prioritizing multiple assignments while maintaining accuracy and productivity.
• Ability to adapt to changing technology, database systems, and software upgrades.
• Ability to assess the physical condition of library materials and determine appropriate handling, repair, or retention recommendations.
• Ability to operate standard office equipment and library-related computer systems.
• Ability to communicate effectively and follow detailed oral and written instructions.
• Ability to perform physical activities associated with handling, sorting, transporting, and shelving library materials.
• Ability to lift up to 50 pounds, move items weighing up to 75 pounds, and push or pull a loaded book cart weighing up to 300 pounds.

Qualifying Education and Experience

• Associate degree in Liberal Arts, Computer Science, Library Science, or a related field.

• One (1) year of related experience in library cataloging, database management, records management, or a related area.

Employment Screenings Required

• Criminal Background Check
• Health Performance Evaluation (HPE)/Physical Examination

City of Arlington is an Equal Opportunity Employer.