Specialty Branch Support Analyst

Key Responsibilities:

Specialty Branch Accession Packet Processing

• Receive, review, validate and process all Specialty Branch packets, including AMEDD, JAG, IPAP, UK-MSW and Chaplain.

• Receive, review, sort, and process individual AMEDD packets.

• Compile final AMEDD commissioning packets and support Specialty Branch personnel with commissioning medical and judicial applicants into the Ohio National Guard.

Application Data Entry and Personnel-System Research

• Enter Direct Commission Accession (DCA) applications daily, including applicant personal, employment, and background information.

• Research current and former military members using authorized personnel systems, including IPPS-A and the Interactive Personnel Electronic Records Management System (iPERMS).

Administrative Actions, Waivers, and Education Documentation

• Receive, review, and prepare medical waiver requests through MEDCHART and process actions through the Medical Action Tracking System (MATS).

• Receive, review, and prepare education documents through the Guard Incentive Management System (GIMS).

Applicant Eligibility, Credentialing, and Compliance Verification

• Verify and obtain nursing licensure information from the applicable nursing accreditation or licensing authority.

• Obtain National Guard Bureau verification that Chaplain applicants meet required ecclesiastical endorsement or accreditation requirements.

• Verify Selective Service registration, as applicable, for male applicants.

• Verify applicant eligibility requirements related to sex-offender registration in all states and territories, using authorized sources and procedures.

Working Conditions and Location:

Candidate must be available to report in person to Beightler Armory, 2825 W Dublin Granville Rd, Columbus, Oh 43235, 5 days a week (Monday – Friday) 8:00 am – 5:00 pm EST

• Standard office environment with occasional remote coordination. 

• Hybrid coordination with remote teammates; some travel for training/meetings may be required.

• May require handling of sensitive information. 

• Some travel may be required for training or coordination meetings. 

• Fast-paced, goal-driven environment handling sensitive data.

Qualifications Required:

• U.S. citizenship and ability to handle sensitive information      

• 2+ years in data management, records processing, or similar role  

• Proficiency with Microsoft Office (Word, Excel, PowerPoint) 

• Strong attention to detail and commitment to data privacy/compliance    

• Ability to follow established SOPs and meet tight deadlines 

• Exceptional communication and interpersonal skills, with the ability to build relationships with internal and external stakeholders.

• Ability/eligible to obtain a secret security clearance

Preferred Qualifications:

• Prior National Guard experience (current or former)

• Bachelor’s degree in human resources, Business Administration, Health Administration, or a related field

• Experience with MATS, IPPS-A, GIMS, MEDCHART, DCA, NGCRC, DPRO, IKROme, REDD, RDMS, or iPERMS

• Experience supporting military accessions, commissioning, or personnel records processes

• Ability to work with hybrid teams of contractors and government personnel

Skills and Competencies:

• Data validation & quality assurance

• Multi-system records research & cross-referencing

• Workflow management in regulated environments

• Problem-solving and process improvement

• Clear, concise written and verbal communication