In PersonIn person in the San Francisco office; most of the team is in the office every day.
Administrative & Executive AssistanceExecutive Support
H1B Sponsorship Available
About the job
Requirements
Experience supporting founders or executives at a fast-growing startup.
Experience building systems and processes from scratch.
Meticulous attention to detail and ability to catch overlooked details.
Ability to identify needed work and close the loop without being chased.
Strong judgment about what to handle personally, what to escalate, and when.
Daily use of artificial intelligence tools to automate recurring work.
Warmth and social confidence when interacting with candidates, customers, and partners.
Genuine enjoyment of making operations run well.
Responsibilities
Manage founder calendars, triage inboxes, and arrange travel.
Coordinate recruiting, including interview scheduling, work trials, and candidate logistics.
Schedule, prepare for, and follow up on customer meetings and briefings.
Manage company logistics, the office, and administrative tasks such as non-disclosure agreements and records.
Organize dinners and events, including guest lists and follow-up.
Build lightweight systems and artificial intelligence automations to make recurring work run automatically.
Work directly with the founders and own work that keeps them and the company moving, deciding what a person should handle and what an agent should handle.
Desired Qualifications
Experience in recruiting coordination.
Experience running events or building a community.
We find and fix every vulnerability in our customers' applications. When a new AI model is released, we run it against their applications before attackers do, and close what it finds.
About Wakefield
Wakefield is an applied research lab working on AI-native security services. We build security agents and publish how they work. Our methods, benchmark and raw data are public so anyone can check them.
Source code optional: blackbox agents sign in as every role and test the running app. Whitebox agents read the code on every pull request.
If Wakefield can't prove it, the customer never sees it: agents replay each finding in a real browser and record it. Then Wakefield writes the fix, ready to open as a pull request, and retests it. We have SLAs for zero false positives.
One service that replaces DAST, SAST, SCA, SBOM, and the tests companies run in-house or buy in.
The role
Wakefield runs a lot of its own work with agents. You'll work directly with the founders and own the work that keeps them and the company moving, including deciding what a person should handle and what an agent should: founder support, recruiting coordination, customer meetings, company logistics, and the systems behind them.
What you'll work on
Founder calendars, inbox triage and travel.
Recruiting coordination: interview scheduling, work trials and candidate logistics.
Customer meetings and briefings: scheduling, preparation and follow-up.
Company logistics, the office, and admin like NDAs and records.
Dinners and events, from guest list to follow-up.
Lightweight systems and AI automations that make recurring work run itself.
Requirements
Experience supporting founders or executives at a fast-growing startup
You've built systems and processes from scratch
You're extremely meticulous and catch the missed detail before anyone else
You see what needs doing and close the loop without being chased
Strong judgment on what to handle yourself, what to escalate, and when
You use AI tools every day to automate recurring work
You're warm and socially confident with candidates, customers and partners
You genuinely enjoy making things run well
Nice to have
Experience in recruiting coordination
You've run events or built a community
How we hire
Meet the co-founders.
A one-week paid trial with us in the office.
Offer.
Logistics
Location: San Francisco, in person. Most of the team is in the office every day.
Compensation: Competitive salary and meaningful equity.
Visa: We sponsor visas and support you through the immigration process.